Transcript Adjusted Cohort Graduation (P210 November 14, 2013 Annual CTE Student Enrollment Review (P210 Voc) CEDARS Non Standard – Frequently asked questions 11/14/2013

Adjusted Cohort Graduation (P210
November 14, 2013
Annual CTE Student Enrollment Review (P210 Voc)
CEDARS Non Standard – Frequently asked questions
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Adjusted Cohort Graduation (P210) Application
Annual CTE Student Enrollment Review (P210 Voc)
Application
CEDARS Non-Standard Submissions
◦ Frequently asked questions
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Both the Adjusted Cohort Graduation (P210) and
the Annual CTE Student Enrollment Review (P210
voc) applications will be closing:
Sunday, 11/24/2013
◦ The last day to send a CEDARS submission to update these
applications would be Saturday by 6:00 p.m., 11/23/2013.
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Adjusted Cohort Graduation User Guide is available
via the Help icon within the application.
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Updates and Notices beginning with school year
2013
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Students populated in the 4- and 5-year cohort reports are being populated
from:
◦ 4-year cohort, CEDARS data submitted for schools years 2009-10 through 2012-13
◦ 5-year cohort, final submitted annual P210 report for the 2008-09 school year and
CEDARS data submitted for schools years 2009-10 through 2012-13
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No edits will be allowed within the application
◦ All edits must be made through prior years, 2009-10 through 2012-13, CEDARS data
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All reports provided within the cohort graduation/dropout application may
be downloaded in excel
Annual ‘estimated’ and ‘extended’ results (‘old estimated results’) are no
longer being calculated
Data for prior years cohort and ‘old estimated’ results are available in a
separate tab within the application and will appear when a school year prior
to 2012-13 is selected
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Accessing the Report
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Identification and placement of students in 4- and 5-year cohort
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Students are identified as members of the 2012-13 4-year cohort based
upon:
◦ Student is identified as enrolled in grade 9 for the first time at the start of a cohort,
e.g., 2009-10 for the 2012-13 4-year cohort, with a graduation requirements year of
2013
◦ If student enrolls in Washington after the start of the cohort, their graduation
requirements year is used to determine cohort placement
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Students are identified as members of the 2012-13 5-year cohort based
upon:
◦ Student is identified as enrolled in grade 9 for the first time at the start of a cohort,
e.g., 2008-09 for the 2012-13 5-year cohort, with a graduation requirements year of
2012
◦ If student enrolls in Washington after the start of the cohort, their graduation
requirements year is used to determine cohort placement
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Exceptions
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Reviewing your exception report is an important step in assuring your district
data is complete and accurate. Issues listed in this report have the potential
to affect your cohort results. All updates and changes must be made through
CEDARS.
Click on the Exceptions Tab, then using the drop-down menu select cohort
group, 4- or 5-year, that you wish to view.
Possible Cohort Exceptions
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Student must be reported with Graduation Requirements Year
Student not identified with school of primary responsibility and will be excluded from final cohort
results
Skill Center cannot be the school of primary responsibility for a student
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Student Details Reports
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Cohort Determination
◦ Students identified as members of the 4- or 5-year cohort in your district and where
the students were first identified as a member of the cohort.
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Students Excluded
◦ Student is reported with a status of IsPrimary=No
◦ Students last reported enrollment is in a Juvenile Detention Center School hosted by
the district being reviewed
◦ Students only enrollment in district being reviewed is in a Skill Center hosted by
district
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Student Details Reports
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Student Details Reports – continued
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Modified Enrollment Status
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Currently enrolled (no School Exit Date) and counted as continuing (E0), but does not have any
enrollment in the final school year and will be considered as Unknown dropouts (U1).
Students who were reported with a school withdrawal code of T1 – confirmed transfer to another
school within your district. Students in report have not yet been identified as enrolling in another
school within your district or elsewhere in Washington. For cohort calculation purposes the status of
the students will be either continuing or dropped out:
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Student(s) reported with final enrollment status of T1 after May 31st of final cohort year will be
considered actively enrolled (continuing)
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Student(s) reported with final enrollment status of T1 prior to June 1st of final cohort year will be
considered Unknown dropouts
Cohort List
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Students displayed in this report are those identified as belonging to the cohort group for the school
year being reviewed whose enrollment in Washington was last reported in your district.
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Cohort Graduation Rates
There are two separate cohort graduation rates calculated
◦ The actual adjusted four-year on-time cohort graduation rate. The calculation
follows students for four years from the beginning of 9th grade to the end of 12th
grade. Only students that graduate “on-time” (before the end of their first 12th grade
year) appear in the numerator.
◦ The actual adjusted five-year cohort extended graduation rate. The calculation
follows students for five years from the beginning of 9th grade to the year after they
are expected to graduate. It is called the “extended” rate because it essentially
provides a one-year extension for students to graduate and still be included in the
graduation rate.
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Certifying your data:
Click on the Certification link to be directed to the final certification page. To certify the 4and 5-year cohort data represented for your district click on the button displayed at the
top of the Certification page.
By certifying your data you are confirming that you have reviewed and are accepting the
following:
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Exceptions
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Student Detail Reports
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Cohort Determination
Students Excluded
Modified Enrollment Status
Cohort List
4- and 5-Year Cohort Graduation Results
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Questions?
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Annual CTE Student Enrollment Review User Guide
is available via the Help icon within the application.
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User Roles:
CEDARS DistrictAdministrator ; or
P210 Voc User
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Accessing the Report
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The Status Report is intended to be used for informational purposes
for the district and does not require any completion or validation.
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Exception Report
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All previous Annual CTE Student Enrollment
exceptions are now captured through CEDARS
validations. Districts can expect the following
message to be displayed in their Exception
Report:
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Enrollment Reports
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The Annual CTE Enrollment File is a summary of all students
in grades 7-12 reported as enrolled and served during the
reporting year.
The CTE Student Enrollment (P210 Voc) File is generated
using CEDARS submissions from the previous school year.
The report looks forward to the initial enrollment for the
current school year for student enrollment submitted prior to
September 30th to determine if any students reported in
negative status in the prior school have returned to
enrollment.
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P210 Voc Certification: Accepting and Locking Your Reports
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Once you have reviewed and made all necessary updates
and/or corrections to your student level data you may finalize
and lock your data.
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Known Issues:
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Enrollment Report: When sorting by column, page 1 is not
automatically displayed. Page 2 is the first page displayed.
Edits made to records through Enrollment Reports are not
being saved.
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Questions?
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Can I send multiple submissions in one day?
◦ Yes, however only the last submission received in the day will be
processed and loaded.
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Can we work in multiple school years simultaneously?
◦ Yes, once a school year is imported into CEDARS Non-Standard it remains
loaded and changes made within the application are saved.
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Does CEDARS process submissions 7 days a week?
◦ Yes.
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Why do I have District Student Demographic logical deletes in
my 9-10 submissions?
◦ SSIDs assigned through bulk upload or screen entry are inserted initially
into the 9-10 school year. There is no harm in logically deleting these
records.
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I sent a Delta submission but don’t see it in CEDARS.
◦ Once a Delta submission is sent, you must go into CEDARS Non-Standard,
review any rejected Delta records, and submit from Non-Standard.
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How can I edit records from 08-09 school year for my 5 year
cohort?
◦ Edits cannot be made to 08-09 records. The 08-09 school year is the last
year of the old 'locked' P210 data.
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Do we need to import each time we want to make changes to
the same school year?
◦ In most cases, a district will only need to import their last submission
once. The data for that school year will remain loaded, and edits to that
data saved, unless another import is completed.
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Non-Standard Submission Guide is available here:
http://www.k12.wa.us/CEDARS/NonstandardSubmissionApp.aspx
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Today’s webinar will be posted on the CEDARS Home page by Wednesday,
11/20/2013:
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THANK YOU!
OSPI Customer Support
[email protected]
1.800.725.4311 option 7
Emily Rang
Meaghan Thompson
Magen Blevins
Chatrina Jorgensen
Student Information
Lisa Ireland
Sheri Dunster
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