Transcript Office of Criminal Justice Services Grant Writing Training Jacquetta Al-Mubaslat Melissa Darby Agenda • • • • • • • • Welcome Housekeeping Introductions Who is OCJS? OCJS Funding Streams Grant Making Process Grant Writing Components Review of Grant.

Office of Criminal Justice Services
Grant Writing Training
Jacquetta Al-Mubaslat
Melissa Darby
Agenda
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Welcome
Housekeeping
Introductions
Who is OCJS?
OCJS Funding Streams
Grant Making Process
Grant Writing Components
Review of Grant Writing Resources
Introductions
• Who are you?
• Where are you from?
• What do you hope to get out of the training today?
Office of Criminal Justice Services
(OCJS)
• Ohio Revised Code establishes the Ohio Office of Criminal
Justice Services as the lead criminal justice planning agency for
the state. Through its research, technology, grants
administration and programmatic initiatives, OCJS serves
agencies and communities committed to reducing and
preventing crime across Ohio.
OCJS Funding Streams
• Federal
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Edward Byrne Memorial Justice Assistance (JAG/JAG LE)
S.T.O.P. Violence Against Women Act (VAWA)
Residential Substance Abuse Treatment (RSAT)
Family Violence Preventions Services Act (FVPSA)
Project Safe Neighborhoods (PSN)
National Criminal History Improvement (NCHIP)
Paul Coverdell Forensic Science Improvement
• State
• Family Violence Prevention Fund (Shelter Funds)
• Ohio Drug Law Enforcement Fund
OCJS Funding Streams
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Federal Solicitation
Application
Allocation
Pass Through Funds
Grant Making Process
Request For Proposal (RFP)
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Eligibility Guidelines
Program Purpose
Format and Submission
Body of Proposal
Unallowable Costs
Eligibility Guidelines
• Be sure to read eligibility guidelines in all Requests for
Proposals. If your agency does not meet these guidelines then
funding cannot be approved for your application.
• If you have eligibility questions it is recommended to contact
the agency issuing the RFP for clarification.
• For example - JAG and VAWA funding law enforcement
agencies must report crime statistics (OIBRS information) and
there must be an eligible subgrantee.
Program and Purpose
• Gathering background:
• Concept
• How does the program that the applicant is requesting funding for fit
with the mission and purpose of the agency?
• Program
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Scope of the project
How it will be implemented
Timeline for the project
Anticipated outcomes and measurement tools
Staffing and volunteer needs
• Expenses
• Planning stage requires some outline depicting whether budget costs
will be in proportion and reasonable to expected outcomes
Format and Submission
• Be sure to follow RFP guidelines regarding format and
submissions.
• Specifically for OCJS you must have the application in the
“submitted” status to be considered for funding.
• Be sure to include all required elements of the application, i.e.
collaboration board letters, match waivers, copy of indirect
cost plan, attachment a (VAWA) etc.
Body of Proposal
• Problem Statement
• Methodology
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Project Description
Project Objectives
Timeline/Activities
Organizational Capacity
Collaborations/Partnerships
• Executive Summary
• Budget
Problem Statement
The Problem Statement defines the fundamental problem that
the applicant is addressing, and provides a compelling logical
reason why the applicant’s proposal should be supported.
Problem Statement
• Relates to the purpose and goals of the implementing agency.
• Stated in terms of the needs of the clients to be served—not the
organization’s needs
• Is of reasonable dimensions
• Supported by relevant statistical evidence• Agency, Local, State, National
• Supported by relevant objective research pertinent to the problem• Evidenced-based research, statistics, recognized authorities, surveys
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Defines the target population
Answers “Why is this a problem?”
Provides reasoning behind the intervention strategy
Does not make assumptions or use jargon
Methodology
• This may not be a specific section of an application, however
this is what needs to be thought of when composing various
sections of a proposal.
• In essence it is a detailed description of the method and
process of how the goals and objectives will be accomplished.
Includes:
• Description of the scope of the work and expected outcomes
• Outline of activities
• Description of the personnel functions with the names of key staff and
consultants if possible.
Methodology-Project Description
• Restatement of the problem and the objectives
• Describe the process and activities that will be implemented
to achieve the objectives.
• Reasonable scope of activities within the allotted time.
• Discusses the evidence that justifies the approach (model)
• Is logical and relates to the needs of the identified target
population
• Clearly describes the activities and the reason for the selection of
the activities
• Demonstrates fidelity to the chosen model
• Links to evidence based models when appropriate
• Discusses the impact of the activities for the target
population, the community and the staff that will carryout
activities
Methodology-Project Objectives
• Objectives are not necessarily goals
• Objectives – measurable, concrete, attainable
• Goals – abstract, bigger picture, may be unattainable
• Objectives-Measurable outcomes of the program
• SMART Objectives
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S-pecific
M-easurable
A-attainable/Achievable
R-elevant
T-ime bound
Methodology-Project Objectives
Process vs Outcome
Process Objectives- relate to the method/solution that you are
proposing. It is internal – specific to the agency.
Example:
To offer 5 additional public safety trainings to schoolaged children between January 1, 2013 and December 31, 2013.
Outcome Objectives- relate to the problem/need. It is external –
effects the target population.
Example:
To increase by 30% the number of school-aged children
who report a knowledge of how to exit the school during an
emergency.
Methodology-Project Objectives
Performance Indicator
How are you going to measure your outcome?
• The Performance Indicator is the information that is collected
to document the expected change.
Methodology-Project Objectives
Example:
To offer 5 additional public safety trainings to school-aged
children between January 1, 2013 through December 31, 2013.
Performance Indicator:
The number of trainings offered
Methodology-Project Objectives
Example:
To increase by 30% the number of school-aged children
who report a knowledge of how to exit the school during an
emergency.
Performance Indicator:
Pre and Post Test
Methodology-Project Objectives
Baseline
The data that is collected before the program started.
Methodology-Project Objectives
Example:
To offer 5 additional public safety trainings to school-aged
children between January 1, 2013 and December 31, 2013.
Performance Indicator:
The number of trainings offered
Baseline:
Between January 1, 2012 and December 31, 2012 3 public safety
trainings were offered to school-aged children.
Methodology-Project Objectives
Example:
To increase by 30% the number of school-aged children
who report a knowledge of how to exit the school during an
emergency.
Performance Indicator:
Pre and Post Test
Baseline:
Between January 1, 2012 and December 31, 2012 100 Sixth
Graders reported knowledge of how to exit the school building
during an emergency.
Methodology-Project Objectives
Performance Data Collection
OCJS requires that applicants submit a description of the method
in which the data will be collected and the means by which it will
be stored for later analysis.
Methodology-Timeline/Activities
Illustrates the project flow from start to end.
The Timeline of Activities must identify project strategies and
activities and indicate when each strategy/activity begins and
ends, how each strategy/activity relates to a stated objective, the
evidence or data to be collected for each strategy/activity, and
who is responsible for overseeing the strategy/activity.
Methodology-Timeline Activities
• Components of a timeline include:
• Identifies project activities and when those activities begin and end.
• OCJS requires the timeline of activities to include grants
management administration and collaboration board activities
• Identifies who is responsible for implementing each activity
• Identifies how the activity relates to a stated objective and related
data collection activities.
• Activities may be ongoing, daily, monthly and quarterly
Methodology-Organizational
Capacity
• Demonstrate whether your organization has the ability to
successfully implement the project design outlined in your
grant proposal
• Describes:
• Organization—Mission/History
• Staff—levels, expertise, qualifications/credentials, trainings,
cultural competency
• Physical Resources—space, technology, relevant equipment
• Previous grants administration experience
MethodologyCollaboration/Partnerships
• Collaboration Boards are a required OCJS grant component
• Collaboration allows groups with a shared purpose to address
an identified problem and need within their community
• Collaboration Boards allow for the sharing of resources to
maximize capacity and the success of project goals and
objectives.
• Relevancy/Appropriateness
• Letters must be uploaded upon submission of the application.
Executive Summary
• The Executive Summary serves as a concise and accurate
description of the proposed project.
• It is a snapshot of the proposed project.
• It should not introduce new information that is not included in
the full proposal.
• Information submitted within the Executive Summary is
forwarded to the Governor’s Office, local, state and federal
agencies for public information requests.
Executive Summary-Contents
• OCJS requires applicants to provide a clear concise information in
the following content areas:
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Purpose Statement
Problem Statement
Project Description
Participating Agencies/Collaboration
Executive SummaryPurpose Statement
• The purpose statement is a clear concise statement that
explains the purpose of the project. It describes what the
applicant is going to do; the population that is going to be
served; how it will be accomplished; and why it is important.
• The information provided within the purpose statement is
reported to the FFATA Sub-award Reporting System (FSRS) in
response to the Federal Funding Accountability and
Transparency Act (FFATA) Legislation.
Executive SummaryProblem Statement
• The Problem Statement within the Executive Summary is a
summary of the problem supporting the need for funding.
• It should be very clear and compelling.
• It should avoid the use of jargon and acronyms (if possible).
• It should include relevant statistics that support the need to
fund the project.
Executive SummaryProject Description
• The Project Description within the Executive Summary serves
as a succinct and accurate description of the proposed project
and activities that will occur.
Executive SummaryParticipating Agencies/Collaboration
• Applicants are expected to identify and provide a brief
description of the agencies participating in the project.
• Who are the relevant agencies participating in the project and
what is their role?
• Who are the members of the Collaboration Board and how will
they provide oversight to the project?
Budget
• Should flow naturally from Problem Statement, Project
Description and Project Objectives
• Consideration should be made to:
• Grant funding caps
• Dollar amount requested—
• If funding caps do not exist, then it is up to the grantee to research
costs expected as reasonable for the scope of the project.
• Budget narrative-required and is an opportunity to further
explain costs essential to the success of your program.
• Upload Federally Approved Indirect Costs Plan
Contact Information
Melissa Darby – JAG, JAG LE, RSAT
614-728-8740
[email protected]
Jacquetta Al-Mubaslat – VAWA, FVPSA
614-728-7291
[email protected]
Rickeya Franklin – NCHIP, PSN, Coverdell
614-466-7690
[email protected]
Office of Criminal Justice Services
1970 W. Broad Street
Columbus, Ohio 43223
614-466-7782-Main Number