Transcript ASUI STUDENT ORGS Registered Student Organization (RSO) Orientation OUTLINE  Benefits  Reservations  Resources  Food & Beverage  Requirements  Advertising  Funding  Risk Management  Raffles  Trademarks & Licensing.

ASUI
STUDENT
ORGS
Registered Student
Organization (RSO) Orientation
OUTLINE
 Benefits
 Reservations
 Resources
 Food & Beverage
 Requirements
 Advertising
 Funding
 Risk Management
 Raffles
 Trademarks & Licensing
OrgSync
 Make sure you are registered
 Update your officers
 Update your advisor
 Join your organization
 Make sure you are accepting
people that want to join your
organization – join request
options
BENEFITS
 Professional Staff
 Room Reservations
 Funding available
through Student Org
Funding Board
 Mailbox
 Publicity
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ASUI Student Org Center
Storage
Student Achievement Awards
Senators – Living Groups
Poster Printing – 3 free posters
RESOURCES
 Take-out sessions
 Leadership Programs
 Advisor Brown Bags
 Service Projects
 Handouts
 Computers in ASUI. Login: asuis Password: StuOrg2013!
TAKE-OUT SESSIONS
 Communication
 Managing Your Budget
 Conflict Management
 Marketing Your Event
 Delegation
 New Member Orientation
 Event Planning and
 Parliamentary Procedure
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Facilitation
Goal Setting
Leadership Transitions
Team Building
Time Management
 Running Effective Meetings
REQUIREMENTS
 Maintain Contact Information on OrgSync
 Advisor – benefits eligible employee
 Up-to-date Constitution
 University Non-discrimination Policy – must be updated
 Open to all University of Idaho students
CLUB FINANCES & FUNDING
 Bank Account
 EIN
 Student Org Funding Board
Fundraising
 Concessions for Basketball & Football
 [email protected]
 University Support Services
 Tyson Drew, [email protected]
 Aaron Mayhugh, [email protected]
 Applebee’s - Pancake Feed
 Could your club provide a service?
RAFFLES
The UI is not responsible for any raffles held by any
student organizations. Therefore, its name shall not
appear on any raffle documents.
RESERVATIONS
 Idaho Commons and Student Union
 Commons Plaza and Green
 Table Tents
 Banners
 TLC Wall
 Classrooms
 University Support Services
 Admin Auditorium
 Memorial Gym
 Kibbie ASUI Activity Center
 Sound Production and Lighting
FOOD & BEVERAGE
 Campus Dining Services – Sodexo
 If it is open to the public, you must use campus dining, student
organizations can purchase food at a lower cost than anyone else.
Email [email protected] to make your request
 If it is private you don’t have to, ie club meeting
 Bake sales are permissible IF goods are purchased from a store i.e.
Safeway, Winco Krispy Kreme
 Campus dining will work with you to create food for a cultural
event. Contact [email protected] 30 days before your event.
 Catering requires 75% of the cost down 2 weeks before the event
and final payment at the event
 Alcohol at other venues on campus must be approved
ADVERTISING
 Flat Screens
 Commons & SUB
 Campus Rec
 Banners
 Poster Machine
 Student Planner
 Festivals & Fairs
 Palousafest
 Get Involved Fairs
 Vandal Friday
 ASUI Calendar
 News & Events
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Submission
ICSU Events Calendar
Group Website - OrgSync
Facebook
Tabling
Argonaut - Discounted
KUOI
Table Tents
OrgSync Calendar
ADVERTISING, CONT.
 Chalking
 Must obtain permission from facilities
 Facility and space reservations
 [email protected]
 Two weeks notice
 General Regulations with Chalking
○ No space larger than 10’ x 10’ may be chalked.
○ No solid images… just a message scribed on horizontal concrete.
○ Amount of locations to 6-8 spots on campus per event
○ Must be at least 25 feet away from any building entry, so that chalk
dust isn’t carried into buildings.
○ No vulgar/offensive/fighting words type verbiage is allowed.
RISK MANAGEMENT
 International Travel
 General Liability - 3rd party coverage
 Risk Management Office – [email protected]
 uidaho.edu/risk
 Risk Waivers
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TRADEMARKS & LICENSING
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The University of Idaho, (UI), logos are registered
trademarks of the university. UI trademarks include, but
are not limited to, the words “Idaho,” “Vandals”,
“University of Idaho,” “Idaho Vandals,” the initials UI and
logos such as the block “I” Vandal, the Vandal script mark,
Joe Vandal, and the official UI seal. This policy applies to
all UI marks.
All uses of UI trademarks on products require prior
approval from the Trademark & Licensing office, (UITL),
even if the proposed uses do not involve the sale of a
product; i.e. promotional items for conferences or
meetings, items for fundraisers, gifts, etc. Any product
bearing UI trademarks must be purchased from licensed
manufacturers. Using an officially licensed company to
manufacture a product ensures that the company has
provided the correct product liability insurances and
signed UI’s code of conduct agreement. For a list of
licensees please contact the UITL office.
Use of a University mark with an organization implies
association with UI. Therefore, only Registered Student
Organizations (RSO’s) are allowed to use UI trademarks in
conjunction with their organization’s name. RSO’s may
not assign trademark usage rights, or otherwise grant
permission, to any other internal or external entity for
any purpose without prior review and approval by the
UITL.
TRADEMARKS & LICENSING,
continued
 As RSO’s are not part of UI, organizations may not use “University of
Idaho” at the beginning of their organization name or “…of University of
Idaho” at the end of their organization name, unless funding is received
directly from a university department. RSO’s may use “at University of
Idaho” or “UI Chapter” at the end of the organization’s name if the
organization is affiliated with a national or regional organization.
“Vandal(s)” can only be used with the addition of “Club” at the end of the
name.
 UITL is the primary contact for logo utilization. They work in conjunction
with University of Idaho Communications and Marketing and the Athletic
Department in overseeing the appropriate use of UI trademarks. For
further details contact UITL at 885-4007 or [email protected].
WHAT’S MOST IMPORTANT?
 Have fun
 Use your resources
 Communicate
 Ask questions…it’s why we are here.
 [email protected]
Contact List
 [email protected] (Reserving rooms)
 [email protected] (Reserving tents,
banners, commons/SUB display screens)
 [email protected] (Chalking)
 [email protected] (Risk management)
 [email protected] (Campus rec display screens)
 [email protected] (General questions)
 [email protected] (Logo utilization)
QUESTIONS?