Transcript I-Web Documentation Part VI – Work Items National Facility Engineering Meeting, Portland OR, April 28 – May 1, 2008 FACILITY CONDITION SURVEY TEAM Steve Oravetz.

I-Web
Documentation
Part VI – Work Items
National Facility Engineering Meeting, Portland OR, April 28 – May 1, 2008
FACILITY CONDITION SURVEY TEAM
Steve Oravetz PE, R1 (Team Leader)
Bruce Crockett, R1
Randy Warbington PE, R8
Jim Morrison, R3
Steve Hodges, R3
Mark McDonough PE, SRS
Buildings Work Items






Work Item Screen
Access
New Buildings Work
Item Screen
New Work Item Tutorial
RS Means Facilities
Maintenance and Repair
Cost Data
Work Item Resources
Work Item Reports
Forest Service
National Facility Engineering
Meeting
Portland, OR
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Buildings Work Item Screen Access
Note: Remember Real Property Surveys Can Be Entered
Work Item Screen – Basic Tab
Work Item Screen – Complex Tab
Buildings Work Item Tutorial
Buildings Work Item Tutorials Link:
http://i-web.wo.fs.fed.us/support/training/cbt/index.shtml
 Three Buildings Work Item Tutorials
 Access The Work Items Form Via The Buildings Application
 Mark A Task as Complete
 Add a Basic or Complex Task To A Building
RS Means Cost Data
Work Item Cost Factors

FOREST SERVICE STANDARD FACTORS
Design – 10%

Contract Admin – 10%
Overhead – 15%
HERITAGE FACTOR
Historic Buildings - 1.5

REMOTENESS FACTOR
(Only Factor Controlled by Field)
- Calculated From “Estimated Travel Time” Field
Travel Time
Cost Factor
1 Hour (Default Setting)
1
2 Hours
1.5
4 Hours
2
8 Hours
> 8 Hours
3
4
DATA DICTIONARIES


NEW BUILDINGS WORK ITEM DATA
DICTIONARY
BUILDINGS MODULE DATA
DICTIONARY
http://fsweb.r6.fs.fed.us/eng/facilities/user_board/
Buildings_User_Board.htm
Work Item Reports
BLDWK03JRL REPORT – Provides List of All Work Items For A Building
Work Item Reports
Work Item Reports
LEGACY TASK
NEW TASK
Printing Condition Assessment Forms

Run BLDSRV01JRL Report
NEW TASK
Printing Condition Assessment Forms

Run BLDSRV01JRL Report
- Can Query Security ID, Admin Org, Building ID, or Building Type
NEW TASK
Printing Condition Assessment Forms

Run BLDSRV01JRL Report
NEW TASK
Printing Condition Assessment Forms

The BLDSRV01JRL Report will print with all the building
information completed
Inspector Name, Inspection Date must be filled in
 Fill in Travel Time on Building Details screen


Will automatically print basic or complex (can be changed)

Print & take this form to the field to use during assessments
Annual, DM, Capital Improvement
Name: TASK TYPE
Definition: The type of work being completed. It either is annual maintenance, deferred
maintenance, or capital improvement.
1. Annual Maintenance. Work performed to maintain serviceability or repair failures during the
year in which they occur. Includes preventive and/or cyclic maintenance performed in the
year in which it is scheduled. Unscheduled or catastrophic failures of components or assets
may need to be repaired as a part of annual maintenance. Annual maintenance may include
repairs, preventative maintenance, and cyclic maintenance.
2. Deferred Maintenance. Maintenance that was not performed when it should have been or when
it was scheduled. When allowed to accumulate without limits or consideration of useful life,
deferred maintenance leads to deterioration of performance, increased costs to repair, and
decrease in asset value. Deferred maintenance needs may be categorized as critical or
noncritical at any point in time. Continued deferral of noncritical maintenance will normally
result in an increase in critical deferred maintenance. All work items default to DM in I-Web,
users must select other task type when applicable.
3. Capital Improvement. The construction, installation, or assembly of a new fixed asset, or the
significant alteration, expansion, or extension of an existing fixed asset to accommodate a
change of purpose.
REASON
Name: REASON
Definition: The reason that justified performing the work.
1. HEALTH AND SAFETY: Addresses a threat to human health and safety
that requires immediate interim abatement or long-term permanent
abatement.
2. RESOURCE PROTECTION: Addresses a threat or risk of damage,
obstruction, or negative impact to a natural or cultural resource. All work
items default to this reason, user must select other reasons when
applicable.
3. FOREST MISSION: Addresses a threat or risk to carry out the mission of
the organization. Needs are related to administration and providing
services (transportation, recreation, grazing, etc.) and are not covered by
Health and Safety reasons or Resource protection.
WORK ITEM PRIORITY
Name: WORK ITEM PRIORITY
Definition: The priority of the task to be completed.


CRITICAL: A requirement that addresses a serious threat to
public health or safety, a natural resource, or the ability of the
organization carry out its mission. (Financial Health – Common
Definitions for Maintenance and Construction Terms, July 22,
1998).
NON-CRITICAL: A requirement that addresses potential risk to
public or employee safety or health, compliance with codes,
standards, regulations etc., or needs that address potential adverse
consequences to natural resources or mission accomplishment.
(Financial Health – Common Definitions for Maintenance and
Construction Terms, July 22, 1998).
New Buildings Work Item Screen Features









Burden of cost estimating removed from the condition survey process
Costs automatically updated annually via RS Means
Consistent, Repeatable, Defendable process as required by OIG
Tabs: Basic, Complex, RS Assem, RS Unit$
Custom Work Items – Coming Soon, Recommended to be used only when
Basic, Complex, RS Assem, RS Unit$ tabs do not contain needed item
Basic Buildings – All buildings with no mechanical, electrical, plumbing
systems, approximately 30,000 FS facilities
Basic & Complex forms appear by default to Category and Subcategory, but
can be changed by selecting the alternate form when appropriate
Work items needed prior to next survey can be entered by populating the
“Planned Start Date” and selecting “Annual Maintenance” task type
If “Planned Start Date” of a task passes before task is checked “Complete”,
the task type will automatically change to “Deferred Maintenance”
New Buildings Work Item Screen Features
 Legacy Tasks
 Easily identified by Cost Factor = 1
 Direction to close out all legacy tasks after one 5-year survey
cycle
 Check “Complete” box to close task
 Delete tasks that are converted to new condition survey form
tasks
 Delete tasks that are no longer needed or do not match new Basic
or Standard condition survey work items
 “Actual $” & “Actual Finish” fields are optional for local cost
tracking
 Must populate “Estimated Travel Time” field on main building
form for correct Remoteness Factor to be applied to work items
Future Developments and Ideas
 Use input from field to update and modify work items and forms
after first year of data collection and reporting
 Basic and Complex form printed from I-Web with header
information auto-populated
 Form will identify if building is listed on RP Inventory
 Mobile application similar to ERL (data logger or PDA)
 Selection of corporate Maintenance Management System software,
use is optional
 Custom work item tool is under development
 Tools to use I-Web RS Means data for detailed project cost estimates
Building Work Item Resources

Tutorials for I-Web Buildings Work Items:
http://i-web.wo.fs.fed.us/support/training/cbt/workitems/buildings/

Buildings Data Dictionary and
Buildings Work Item Data Dictionary
http://fsweb.r6.fs.fed.us/eng/facilities/user_board/Buildings_User_Board.htm
Real Property Separation of Duties Clause

View “2007 Instructions” at this link for alternative
solutions to Separation of Duty requirements for
Real Property Inventory takers who are also Infra
Data Stewards
http://fsweb.wo.fs.fed.us/aqm/property/RealProp.php
Condition Survey Training Documents

Powerpoint presentations available in folder
“Facility Condition Assessments” at:
http://fsweb.wo.fs.fed.us/eng/programs/facilities/facs.htm
• Facility Condition Assessments