Transcript HRMS UL Meeting Non-Student Temporary Unit Readiness Coordinator April 15, 2011 Agenda •Project Updates •Communication Planning •System Demo – Manage Applicants •Security Roles and Assignments •April / May Tasks •Questions.

HRMS UL Meeting
Non-Student Temporary
Unit Readiness Coordinator
April 15, 2011
Agenda
•Project Updates
•Communication Planning
•System Demo – Manage Applicants
•Security Roles and
Assignments
•April / May Tasks
•Questions
Project Updates
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Development continuing
End-to-end testing begins in April
Sandbox available May 15
Training materials being developed
- On target for June 6 delivery
- Labs open week of June 27
• Central Offices getting ready
• Unit Readiness on target?
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Communication Plan (cont.)
April
• Video Production
• HRMS Business Managers
• Story on UHR Website
May
• General story in University Record,
UHR Newsletter, UMHS Inside View
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Communication Plan (cont. 2)
• Questions: Overview session
needs?
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Manage Applicants
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Job Offer 1
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Job Offer 2
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Onboarding Process
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System Demo
Demo of Manage Applicants
• Dispositions
• Offer / Prepare for Hire
• On-boarding
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Security Highlights
• No new roles added to security
matrix
• Security role required for eRecruit
access
• Training required for all new security
roles, assignments
• Training strongly encouraged for
those currently holding a role
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Security Roles
• HR EMP Resume Viewer
• HR EMP Job Open Updater
• HR EMP Unit User
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HR EMP Resume Viewer
• General access – none
• Must be on the Hiring Team for access to anything
- View the job opening
- View the job applicant resumes
- Disposition the job applicants
• Job Opening Approver
Receive approval email
– Approve or deny in system
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• Job Offer Approver
– Receive approval email
– Approve or deny in system
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HR EMP Job Open Updater
• All HR EMP Resume Viewer access, plus…
• Must be on the Hiring Team to access anything
• General Access
– Create/edit job openings
– Manage resumes
– Create job offers
• Job Opening Approver
– View/edit/approve/deny assigned openings
– View resumes & dispositions applicants
• Job Offer Approver
– View assigned job openings
– Approve/deny assigned job offers
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HR EMP Unit User
• All HR EMP Job Open Updater access, plus…
• General access
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View/edit/update any job opening
Manage resumes for any job opening
Create job offers for any job opening
View any applicant information
Run Applicant Summary Report
Ability to search broad database
Review Restricted Table records
Review Image Now Personnel files
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Security Assignments
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Spreadsheets sent mid-April
Instruction tab with specifics
4 documents on CTools for assistance
Directly related to business processes
Due to Anne [email protected]
by May 16
• Spreadsheet used later to track training
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April/May Tasks
• Complete business process work
• Security role assignments due May 16
• May UL Meeting: implementation and
training
• Suggestions [email protected]
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???
Questions
or
Suggestions
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