Slide 1

Chaminda Saman Rathnayake
Assist. Superintendent of Customs
ICT Division
Sri Lanka Customs


Slide 2

Introduction to Sri Lanka Customs
 Main Functions of Sri Lanka Customs includes:

Collection of taxes, duties and other levies as imposed by

the government
To ensure proper enforcement of tariff, trade and social

protection policies of the state
To ensure flow of passenger, goods and related means of

transport


Slide 3

Customs Systems and Procedures
Risk Management
A balanced and modern Customs administration
A measure for controls and trade facilitation
Allows compliant traders to move their goods

more quickly through Customs controls: fewer
documentary checks : physical examinations
Identify illegitimate trade
Provides an opportunity for the Customs
administration to undertake more targeted
selection : speedier clearance of goods


Slide 4

The Elements of the Regulatory Compliance
Management Framework which Helped to Detect the
Offence
Customs
Declaration
Submission

Desk audits
Transaction-based audits

ASYCUDA ENGINE

System-based audits
Statistical
Database

Live Database

Audit Queries Run
by System
Administrators

Selected Customs
Declarations with
Customs violations

Fig Flowchart for System-Based Audits done by ICT Unit of SLC

Expert Inputs
and Criterias by
for Selection


Slide 5

Central Cargo Examination Division
 At present there are three container cargo (FCL)

examination yards namely RCT, Grayline 1 and
Grayline2
 The movement of these containers are controlled and
monitored by using software called Cargo Control
System until the cargo is released after examination at
the yards.


Slide 6

Examination levels
Red Channel
(a) 100% Examination at specific yard
(b) Detailed examination at specified yard
Amber Channel
(a) Panel Examination at specific yard
(b) Panel examination at Importer's go-down
Green Channel
No examination


Slide 7

Introduction to Cargo Control System & Existing
Problems
•No System to monitor the movement of the
container under Customs supervision until it is
delivered to the correct consignee.
•Customs gates were not updated with the “Asycuda”
payment information.
•Therefore Cargo Control System was introduced to
monitor the container movement under the
supervision of Sri Lanka Customs.
•(Manage around 1000 containers per day)


Slide 8

Objective of The Project
“ Secure and Monitor the Container until it
reaches the destination container terminal
(Grayline I & II,RCT) in a predefined route
within a given time period after it is released
from the NCT Gate”


Slide 9

Existing Methodology
Proposed System will increase
the Efficiency & Effectiveness
of these Business Processes
I.
II.
III.
IV.
V.

Process Cusdec
Print Gate pass
Update Seal Number
Print Release Note
Release Container
from NCT Gate
VI. Yard Check-In
VII.Yard Check-Out

Cstoms
Gate Pass
Release
Note


Slide 10

Proposed Methodology
Tracking is done by
using GPS units

I. Assign a GPS unit
II. Track Container
III. Update Geo-database
IV. Yard Check-In
V. Order to Release
VI. Yard Check-Out
VII.Release Container from
Yard


Slide 11

Technical Benefits of Using a GPS Tracking System
for Cargo Control System
 Increase the Speed of the Customs Clearance and Overall












Supply Chain
Speed Document Verification
Advanced Security will avoid False Documents (Encrypted
Barcodes)
Fully Automated System Updates
Prevent tampering the Seals or the Containers
Monitor Container Physical Movement
Geo-Fencing with Predefined Routes
Querying on & Post Audits on Collected Data in the and the
CCTV Snap Shots
Online Surveillance Unit for Real-time Raids
User Reports for Traders/Trade Facilitation


Slide 12

Phase-I
Preparing GIS Framework


Slide 13

GIS Map of Sri Lanka


Slide 14


Slide 15


Slide 16

Geo-Fencing between two Customs Points.


Slide 17

Satellite View of Colombo Port


Slide 18

Colombo Port


Slide 19

Phase-II
Installation of GPS Tracking Units


Slide 20

Installation of GPS Tracking Units
GPS tracking unit will include a lock. This lock can be secured
with a strap seal issued by the Customs department.

Figure 4. Installation of Tracking Devices with a Lock.

The lock can be
opened with a
master key and the
master key can be
distributed among
authorized officers
at GraylineI & II,
RCT and bonded
ware houses.
This lock is attached
to the door of the
container.


Slide 21

Tracking unit is
fixed to the door
and
is locked with the
bottle seal issued
by the Customs
Figure 5. Installation of Tracking Devices


Slide 22

System Architecture for the Proposed
GPS enabled Tracking System


Slide 23

System Architecture of the Proposed Barcode Security Tracking System
Gate Pass Issuing Point

RFID Assigning &
Installation Point
/Barcode Sticker
pasting on
Container

Cargo Control
Client at NCT

Intranet

RFIDs

Cargo
Control
System

Database


Slide 24

System Architecture of the Proposed Tracking System
Release Note
Gate Pass

NCT Gate
Duty Point

Bottle Seals

Cargo Control
Client at NCT

Intranet

GPS’s

RFID
Reader

Cargo
Security
Control
System

Databas
e


Slide 25

System Architecture of the Proposed GPS Tracking System
GPS Satellites

GSM Mobile
Service
Provider

RFID Reader at
Terminal
(RCT,Grayline I & II)

Cargo Container

CSCS
Clien
t

GPS Tracking Unit
RFID Tracking Unit
CSCS
Clien
t

Internet

CSCS

Intranet
CSCS
Clien
t

Database

GeoDatabas
e


Slide 26

Phase-III
Trade Facilitation


Slide 27

Trade Facilitation
Providing Reports to the

Importers/Exporters
Real-Time Tracking Information of
containers
Fast Clearance for Legitimate Traders


Slide 28

Conclusions
 Keeping a Tight Customs Control
 Speedy Clearance/Trade facilitation
 Increasing Transparency/Integrity
 Reduce the Overall Customs Clearance Cost for
Government and Traders
 ROI
 Comply with E-Government Policies and Concepts
 Increase Compliance Level of Traders


Slide 29

References
 US Customs Official Website
 Australian Customs Official Website
 UK Customs Official Website

 Singapore Customs Official Website
 World Customs Organization Official Website





www.wcoomd.org
DHL Official Website ,www.dhl.com
Environment al Systems Research Institute (ESRI) Official
Website ,www.esri.com
E-Government policies materials published by ICTA,
www.icta.lk
Study material CCES,University of Canberra on Compliance
Management & Customs Regulatory Environment


Slide 30

Questions & Comments


Slide 31

Thank You!