Transcript View PowerPoint Presentation
Slide 1
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 2
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 3
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 4
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 5
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 6
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 7
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 8
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 9
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 10
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 11
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 12
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 13
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 14
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 15
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 16
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 17
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 18
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 19
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 20
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 21
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 22
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 23
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 24
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 25
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 26
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 27
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 28
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 29
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 30
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 31
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 32
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 33
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 34
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 35
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 36
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 37
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 38
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 39
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 40
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 2
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 3
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 4
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 5
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 6
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 7
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 8
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 9
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 10
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 11
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 12
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 13
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 14
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 15
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 16
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 17
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 18
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 19
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 20
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 21
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 22
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 23
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 24
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 25
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 26
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 27
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 28
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 29
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 30
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 31
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 32
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 33
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 34
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 35
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 36
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 37
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 38
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 39
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000
Slide 40
Since 1992 – almost 21years ago, SENTRI has been designing systems to
take care of a number of issues related to Staff, Profitability and Efficiency..
Version 2
There are THREE Modules to this JOB / Production System.
(1) TurboTime – Production Job Costing (Barcode)
(2) TurboTime – Time & Attendance Software
(3) TurboTime – Big Wall Clock & Siren system
OPTIONAL : CCTV to monitor production controls.
The Job we just completed, was it profitable?
Are we making money or haemorrhaging on some products?
Can we measure how long it takes to complete a Job?
Can we cut back on Overtime but still increase productivity?
Do we really need to know what it costs to make things?
A Honest Day’s Pay for a Honest Day’s Work!
That is easier said than done!
Currently you Pay staff for being at “Work”
i.e. 40 Hours with 15 Hours Overtime!
But only 32 hours are allocated to Work orders for that WEEK
What happened to all the other hours you are paying for?
Times that by 40 Employees and it will not take you long to figure out: PROBLEM
Are you paying your staff to be at work, or paying them to work?
Have you ever measured the COST of LOST production time at your company?
Companies know they have a problem but how can you begin to measure it?
How can you measure the time being paid to an employee for being at work
versus the hours allocated to Jobs and productivity?
Would you like to know who is Productive and Who is Not?
Do you WANT to do something about it!
TurboTime IS a solution!
Production Timing Failure?
Most companies out there use the old “Thumb-suck” method to guess
HOW MUCH TIME is actually needed to complete any given Job!
This “Projected Time” is then built into the quote / project for the
customer, and if accepted, a Work Order is generated based on these
“Thumb Suck hours”.
Under Quoting versus Over Quoting!
Not allocating enough time to a Job means you will get business you
don’t necessarily want and your profit margins are way to tight.
Did you consider. . . you could be losing money _ _ _
_ _ _ on every Quote.
Well, there goes that profit!
Over quoting on any Job is dangerous as you could
unwittingly lose potential business as your quote is
based on incorrect information.
NOT KNOWING IS EXPENSIVE
Most companies have a good idea of the cost of MATERIALS,
even before they begin to manufacture their products.
But when it comes to accurately forecasting the
“TIME REQUIRED” to manufacture YOUR products!
This is where the Wheels Fall Off.
How can you stay competitive if you are not absolutely
sure how long it takes to complete the JOB and the COST?
So what is Production Timing?
* Production Timing is the ability to measure the “Time” taken to
manufacture a product from START to FINISH.
* Each “Task” has a duration! (Cutting, Welding, Grinding, etc.)
* Each TASK has a COST to the company (this includes all overheads)
* Measure the “Budget Time” versus the “Actual Time!”
* Tasks! - Did they exceed the time allotted for that Job?
* Measure Wage cost against Production Cost during your production
* Profit and Loss is accurate because you now know manufacturing FACTS.
* Here is a TOOL to dramatically increase your Productivity and PROFIT.
Production Timing solutions.
If your current system to measure the time taken to manufacture your products is
non- existent or a dismal FAILURE, then you will be looking for something that is
easy to use, reliable and gives you the information you need.
This is what we came up with. Now you can accurately measure how much TIME
was taken for each Job, from Start to Finish. Measure the MONEY used (Labour &
Overhead Cost) to complete not only the JOB but each and every TASK.
Excessive time taken to complete any JOB can now be investigated.
• Is more training required for that operator?
• Was the time allowed simply inadequate for the task at hand?
• It might be that a machine is faulty, but whatever the reason is, it will be brought to
your attention and resolved one way or another.
• Hind sight gives you 20-20 vision.
• As each Job is completed, you have all the information at hand to know if it was
profitable project or was it running at a loss! Information allows Action to be taken.
• With time, quotes can be adjusted accordingly and you increase your accuracy.
Look at your Profit & Loss report. Allow for the
appropriate action to be taken before you
start the next Job or send out the next Quote.
A honest days pay for a honest days work!
Start paying staff for working and not for being at work!
Your employees cannot beat this Production Timing system.
Either they book too much time to a Task / Ops number and
the system will highlight this fact, or they are getting paid for
to many man hours that are not being accounted for!
Either way, THEY are accountable for THEIR “TIME”.
Here is an unbiased system that gives everyone
a fair opportunity to prove that they are delivering.
Why some employees will HATE this system!
Employees, now, for the first time, are accountable for their time!
Those who have been getting away with working at the old two speed rate
(Stop and Reverse) surely will not be ecstatic with the introduction of this
system. We will even tell you who they are after installing this system and
without us even going onto the Job-floor or talking to them!
First Trick - They try not to clock “OFF” a Job!
Result = Missing clocking – Short Time – please explain.
Second trick - They don’t clock “ON” to a Job!
Result = Missing time – please explain.
This system means that they are accountable for their time
and either way they need to explain why it took too long, or
why they have not accounted for their time PAID to them.
Either way, they cannot beat the system.
Lets get started, so what is needed?
* A number of JOB DATA CAPTURE units are installed at
convenient points around the factory (Needs a TCP IP point).
* Barcode readers are attached to the Data Capture Readers.
* Barcodes are printed for each EMPLOYEE
* Barcodes are printed for every JOB stick it on your current Doc.
* Barcodes are printed for each TASK
* Barcodes are printed for EXIT codes.
TASK Codes ON:
* Machining
* Cut & Punch
* Boiler Making
* Welding
* Drilling
* Sand Blasting
* Painting – Spray booth
* Milling M27 machine
* Long Seam Welding
* Straightening
* Quality Control
* Helping Hands
* Warranty – No charge!
* Pack & Ship
EXIT REASONS
*
*
*
*
*
*
*
*
*
*
POWER FAILURE
Waiting for Instruction
Emergency Change Job
Machine Breakdown
Going to Stores
Waiting for SPARES
Task Completed
Task Completed & Shift END
JOB Completed
END of SHIFT.
TASK
Codes
JOB STOP
JOB
START
EXIT
CODES
Picture from a real live system
Barco-de Scanner in Cradle
WITH STEEL CABLE SO THAT IT
CANNOT FALL ON THE FLOOR.
The readers all have their TCP IP points and are
installed on the walls in the factory – Now what?
TASK Codes
EXIT Codes
Now you have the Barcode DATA
Capture reader on the wall with
the ”START TASK” on the left and
the “EXIT REASON” on the right
hand side – Is that Visualised?
TASKS & EXIT Codes are printed onto A4 Paper and
placed on Each side of the Job costing reader.
You saw from the
previous page that you
can ADD and setup all
your tasks.
Then you can ADD a
VALUE to each Task.
The report will show
you the $$ COST $$
of each Task, or at any
stage of the final cost
of that $ $ JOB $ $
How Does It Work?
Each employee receives TWO Employee Numbers, 1 x for Time & 1 x JOB
The TIME / Attendance can be card, fingerprint, Facial. But the JOB number
is always a BARCODE in the form of a ID type card with a barcode label.
This Employee Number (without the preceding E) can be used clock the
employee “In” and “Out” for Time & Attendance as well as Production
timing.
* Access Control for unlocking doors can also be added at a later stage.
• Clock In – Time & Attendance (Optional.)
Clock “ON” a Job.
• Clock “OFF” a Job.
• Job Status – Tells you the current status of all Jobs open.
• Clock Out – Going Home - Time & Attendance (Optional.)
Clocking ON (Starting) a Job:
Push
F1 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the JOB Number,
* SCAN the TASK Number.
Clocking OFF (END) a Job:
Push
F5 on the Data Capture Clock
* SCAN the Employee Number.
* SCAN the EXIT REASON.
That’s it.
We cannot make it easier than that!
Network Overview:
This system can work using only ONE PC.
But typically there are between ONE & FIVE PC’s that might want to see
JOB information from this system. PC1 - System-Operator - Use this PC
to ADD Job's & PRINT BARCODES. Jobs are added to the system using
PC1 and only closed once you have Invoiced.
To ADD a Job – Enter the job number i.e. J100-555 +
Description then ADD all the Tasks from the Pop-up list plus
all the time allowed for each operation.
To close this Job you need to
PC2 & PC3 – Production Director / Workshop manager.
These PC’s allows the user to easily see the status of all
the Jobs on the system and if any Job is “Waiting for
spares” it will be highlighted in RED.
Network Overview.
PC4 – Stores. Allows stores to see what Jobs are “Waiting for PARTS”
and the Job number as well as what section (Task) that the Job has
stopped on. - Cannot invoice if the job is not Completed.
PC5 – Workshop Floor – Allows staff, foremen to see who is working
on what Job and the status of the Jobs.
PC6 – SALES DEPARTMENT – can log in, type a JOB number in and
SEE where that Job is – Painting Shop, etc. Quit bugging Production.
Staff can also clock IN/OUT when at STORES for
“Collecting Parts” as an enormous amount of time is
wasted whilst standing around at stores pretending to
be “Waiting” to collect parts.
*NB*
Stores needs its own separate DATA Terminal.
Your FLOW of Events:
1. Quotation accepted by customer and purchase
order received
2. Works order number issued
3. System-Operator prints barcode labels and attaches
to Job Cards. Sends to shop floor.
4. Employee Clocks - ON JOB.
Remember How? !!!! F1 Scan Employee card,
Scan Job Number, Scan Task. Done.
5. Employee Clock’s - OFF JOB.
Push F5 Scan Employee card, scan EXIT code-Done
6. ** Repeat steps 4, 5 until Job is finished. **
7. Do post mortem. Analyse the results of any or all
your Jobs, especially those over budget.
8. Was the time allowed enough, or not realistic?
9. So was it the Job or the Person?
The Hi-resolution CCTV system will solve this issue.
10. Invoice & Close Job.
Start again at step 1 – ADDJOB.
Some of the Reports Available.
JOB Status report.
Shows which Jobs are currently Open and what the current status is.
Indicates ”When“ they were opened and ”Who” is working on them now.
Note on the PC screen - All “Waiting for parts” are highlighted in RED for
Action.
Time Allocated to any JOB report.
Shows the hours booked to a job. Select Summery or Detailed. All Start /
Stop times are indicated with the hours calculated and accumulated for
you.
Time Allocated to an Employee report.
Shows what time employees clocked ON / OFF Jobs #, Time spent on the
Jobs for the day or for the Week, Month, Year!
If an employee only booked 6 hours to Jobs for the day but was actually paid
for 10 (TEN) Hours. . . . . . . . Then what happened to the LOST hours?
Some more Reports Available.
Excess Time report.
Shows all Jobs where the time allocated exceeds the time allowed.
Action needs to be taken to make sure the problem is identified and
does not re-occur.
Daily Exception report.
Shows all Jobs that have missing clockings. Shows who clocked onto a Job
but not off a job! Take action to make sure the problem does not re-occur.
Over budget Jobs.
Shows all Jobs that have exceeded their monitory value.
Shows the % over budget by Job and Task.
These get better with time as you have the tools to measure.
Shows you Time and Money.
Budget 160 hours but when finished, took 240 hours
Budget was R 80 000 final cost was R 120 000
50% over budget and that cost you R 40 000.00 *#@!
How does the “Production Timing” system help your company?
Gives your company the ability to accurately measure how much
TIME was taken to complete any given Work Order, versus just
guessing.
You can measure the pre-determined time for each Operation.
Now you know how many man hours are taken to complete any
Job / Works order, all broken down into bite size “time” chunks.
This allows you to build up accurate data over time so that you
don’t under / over quote.
Once you can MEASURE, you can increase productivity.
Increase productivity means an increase in efficiency and
PROFIT.
You can quickly and accurately highlight any
excessive time taken to complete a Work
Order and Who / What is eating up time.
How does the “Production Timing” system help your company?
The status of all “Works Orders/Jobs numbers” are highlight as to what the
current status is and the reason for the stoppage.
What % of the Job are currently (50%) (85%) (175%) etc.,
What Jobs are still outstanding, “Waiting for SPARES”!
Should any paperwork gets lost, all the appropriate information is now on
your PC, dates, times, who worked on that part, etc.
Guarantees and re-work can be quickly addressed and resolved.
NOW – you can tell how long it took to manufacture your product(s)
You have the TIME and MONEY it took to complete your production run/Job
Once you have this information your QUOTES will be far more realistic
and you PROFIT will be accurately measured.
Monitor your “Time Costs”, your profitability and know
the progress and status of each Job. Ensure that the
jobs are completed within the expected completion
date and budget.
What else can the “Production Timing” system help your company?
Once you have a “Recipe” of a product, you can “Save the Recipe”
We know how many hours it to took Cutting, Welding, Grinding, Polishing,
Assembly, Sandblast, Paint, Final inspection, Pack, Load & Ship. We know all
these things. Hours and money. i.e. Fact – it took 174 hours = which is equal
to 74 850.00 bucks.
Save your “Formula” – Next time, “RESTORE” your formula. A PDF report of all
the hours and figures pop up, and a NOTES pad is their for you to “refresh”
that rusty memory. Lookup what you did the last time, now plan what you
are doing to do this time round.
If you cannot measure, you have no control. – We measure real well.
*Use the past to plan the future. *Increase productivity, get rid of guessing
by having facts. Accurate quotations bring in profitable business.
As the Marketing executive told the board meeting.
“FIFTY percept of our advertising works and the other
FIFTY% does not. If only we knew which 50%! ! ! !”
Hope that is not like your Quotes & Production!
Each Employee is allocated to a Task Group as to what he
can and can not do. The *** indicates an employee has
clocked onto a TASK he is not supposed to do! - To-date
this has NOT been a problem as each employee knows his
2, 3, or 4 task that he is qualified to do.
What is needed!
* Data Collection Terminal (s)
* Barcode Printer
* Barcode Scanner.
* TurboTime Software
* Production Timing Software
GIVE US A MINUTE.
We will give you HOURS!
There are a few ways that you can Buy this system :- Buy It, Rent it, Lease it!
Will it pay f or its self? You can you write this off against TAX. (within a year?)
Return on investment. We have no doubt that this will be one of the BEST TINGS you will do.
Do you own SUMS - What is your annual turnover? ______________________
What is 2.5% of your annual turnover:________________ We would like to tell you we will
increase efficiency by at least FIVE / TEN % - but that would be hard to prove on paper
without your input.
BENEFIT
Know where the Job is at any time and the status of any JOB. (Sales pay attention here)
Manage your business by making informed decisions based on accurate information. Which
product make Money & which one cost money? Profit & Loss a reality.
Know how to eliminate guessing and quote with confidence .
We have seen a job run at 48% of projected time, making it highly profitable :-O)
Reduction of overtime but at the same time a noticeable increase in production.
Increase in productivity leads directly to a increase in the companies profitability!
What would happen if your company could increase PROFIT by 5% – 15%?
Email us at: [email protected] MD [email protected] Sales Manager
Designed and developed by SENTRI Systems.
Manufactures of fine Time Attendance and Production / Job
Costing software. 011 – 704 7000
012 – 755-0-755
If you cannot measure, you have no control.
The System
This system gives you invaluable feedback as you can now measure how
much time is allocated to a Job and how long it actually took. Also the
time wasted by employees booking time to “Waiting for instructions”
The employee’s need to work with the system, not against it.
Employees have to account for “their time” no matter what!
If they book too much time to the job, you will find out, because the
system warns you that the time you Quoted has been exceeded.
THEN QUESTION WHY!
Is it a “Machine” problem, a “Employee” problem or a “Quote” problem?
Now that the Job is complete, click on the icon that says “Close Job.”
This saves and stores Job 100-555 and when you need it, you retrieve that
data and make a comparison. You know how long it took for the last Job,
did this take longer or less time? Build up HISTORY as you go along.
Get to know which jobs are PROFITABLE and which are NOT!
Accurate information available at your fingertips means
Decisions are based on FACTS, not wishful thinking.
Job Security, Company Stability and Profitability.
When was the last time you watched a Sports game,
be it Rugby, Soccer, Tennis and . . . .
NO ONE KEPT SCORE!
• Yet here you are running a business &
NO ONE is keeping track of the score!
If that did not scare you. . . .
Then don’t keep this magic number.
011
704 7000
You already know what your Material Costs are, so just
ADD the following info into the Job Costing input screen.
Your MATERIAL COST, your SELLING PRICE.
TurboTime will calculate your ACTUAL LABOUR COST . . . .
We will calculate your
Profit & Loss!
Get a Overview Profit & Loss report Grouped by your CUSTOMERS.
• Which of your Customers are Making you $Money$?
• Which of your Customers are Costing you $Money$
• Summery – One Job on One line. Look for “+” or “—”
• Get a DETAILED P&L report & LOOK at each job Making You $MONEY$
LOOK at each job Costing you MONEY
If that did not raise an eyebrow. . .
Then don’t PHONE this magic number.
011
704 7000
Dilemma : - Should you first buy another
machine for the workshop, OR should you
increase the efficiency of what you got
NOW! Do you REALLY need to know
which Jobs are making MONEY and
which Jobs are COSTING you?
011 704 7000
011 704 7000
Have you phoned yet?
I used to be indecisive
But now . . . .
I’m not so sure!
QUICK OVERVIEW.
PRODUCTION / JOB TIMING – How many “UNITS” will you need for your factory
(Job On Job Off Points) Remember “Walking is Talking” so think about that
nicely. Phone us and tell us how many units you will need.
Lets get you out of the Dark ages and into the PROFIT ZONE. If you are making
a profit (impressive when you nor sure where its coming from sure :-O)
But this system will cost somewhere between R 500 – R 5000.00 per month!
TIME & ATTENDANCE – Measure the TIME PAID against TIME WORKED.
A “ON SITE” inspection which will determine the best method to recording
your ATTENDANCE. First choice is “FACIAL RECOGNITION” else Fingerprint
reader(s), Prox cards, etc. PLEASE ASK for the TurboTime Power Point
Presentation. Else click here :
http://www.sentri.co.za/Powerpoint.html
WALL CLOCK SYSTEM : A man who has a watch knows the TIME, but the man
who has TWO. . . . . . . . . is not so SURE! The wall clock system ensures that all
clocks tell the same time, and is linked to the Siren for Start, Lunch End.
There is only ONE TIME and that is the “BOSSES TIME!”
JOB-SYS / PASTEL
Compatible with Pastel Xpress and Pastel Partner 2009 & V11
JOB-SYS helps you prepare Quotations or Estimates for your Customers.
* Manage your Resources, Material Issuing and Purchasing.
* Create Bill of Material templates that can be used in quotations and jobs.
* View history of all open and closed jobs - to be viewed by means of serial
number, unit number, registration number, customer, job category, date,
progress status, etc.
* Compare the Estimated material costs versus the Actual costs of the Job.
* Compile an Invoice and monitor the profitability for each Job.
* JOB SYS Will print a BARCODE on the JOB CARD for you.
* GREAT PLAINS We are working on an Excel interface. Currently the report
tells you the Total time it took to complete the Job in TurboTime and you
type the “ACTUAL HOURS” into Great Plains. Print invoice, close Job.
SAP We received an order (another clever customer) who uses SAP to do
stock control, invoicing, etc. SAP creates an Excel, we import the TASKS
from that Excel into TurboTime JOB, reducing the manual input.
•
SAP prints the BARCODE on the Order form for us.
NEXT Wall Clock & CCTV
Wall clock system!
1 – 10 clocks all
over the factory
The idea behind the Wall Clock is to have “ONE UNIFORMED TIME” in the workplace.
Ask four people the time and you will get four different answers (test this theory) so
irrespective of who’s watch says what, whatever the time indicated on the wall clock,
then that is what the time is. The HH:MM is circled by “Hi-Bright” LED’s to emphasize the
seconds. When the seconds are in RED the workers are expected to be on the work floor
working. When the seconds change from red to GREEN then they can go for their break.
The clock can sound both a Siren / Bell and to linked to your PC via a Radio Frequency (RF)
signal. The time is received from the Greenwich “atomic time”. There are NO CABLES as
the RF transmits the time from the PC to the various wall clocks around your factory.
The whole concept cannot be explained on one page, but the idea is to keep the workers
on the shop floor “working” for those few extra minutes and the wall clock system will ring
a “Warning” at the correct time. The warning signal is 2 minutes before the shift restarts,
because it gets them back to work sooner, these few minutes here and there ADD UP and if
you take into account what the COST PER HOUR is to run your business, then that time
accumulated in additional productivity is astounding.
(Ask us for more info on this concept)
Camera’s? – Indoor, Outdoor, Pan 360, Tilt Up/Down, Zoom IN OUT, Auto rotate, Auto
focus, Auto Detect, Infra Red Night Vision, Hidden, Pinhole, Dome’s, Lens to suit every
need. SONY 1/3” CCD Colour, DVR’s 16 way, 32-Way, Hi Def, Analogy, etc.
Name it, we got it, else we will get it for you.
Use it to record the flow of a JOB, a Product, a Machine, a Person!
And YES we can do your Front Gate, Server, Reception, & Stores for you as well.
Need CCTV !
Look no further
Mark the AREA or Spot you want to recorded (paint it)
and any movement will automatically trigger the 3
Terabyte drive to start RECORDING 10sec before :-O)
20 Years Later - Who are we?
It has taken many years to make Sentri Systems a front runner in the Time,
Attendance, Job Costing and Production Timing Industry. It will be difficult
for you to find another company who has as much PASSION about
developing in-house leading edge Software. Our TIME ATTENDANCE
would be one hand and the other hand would be our JOB COSTING
software. TurboTime has been installed in over 2500 different sights over
the years, so are already well know out there.
We are directly responsible for calculating and paying over
50 000 employee’s their wages, each and every week.
Our solutions include Accuracy, Reliability and Easy to Use software. All
crucial when dealing with your staff’s wages. We measure the time taken
on Job and the Time spent on Job and $Cost$, measure your staff, what
have they done? What is their efficiency? The focus being on the increase
of YOUR Profit and Production.
That task is beyond most.
BUT NOT US.
We are the best “Bang for your Buck” out there today.
THE END
011 704 7000