Slide 1

Improve your Club’s project
design and implementation
Presented by:
Ulrike Neubert SIE PD
Ann-Christine Soderlund SIE APD


Slide 2

This workshop will look at…
1)
2)
3)

4)

Basic considerations for project
identification
How to put plans into action implementation and monitoring
Issues of project implementation
and possible solutions
The importance of evaluation and
reporting


Slide 3

If you fail to plan
you plan to fail
Project Aim:
achieve the best
possible results in
an efficient and
effective way – and
achieve sustainable
results


Slide 4

The Project Cycle


Slide 5

A PROJECT
-

is not an activity e.g. a lecture or one time event
Can focus on awareness, advocacy or action (hands on)
Has a clear goal and
Is based on SMART objectives:
Specific
Measurable
Achievable
Realistic
Timebound

Example: 20 Women have received basic accounting skills at the
end of Dec 2013


Slide 6

Considerations for Project Identification
-

Who shall benefit?
> Involve beneficiaries

-

What are the specific needs of the beneficiaries ?
> needs assessment

-

What are the problems to be addressed?
> problem analysis

-

What are others doing?
> Stakeholder analysis

-

What can the beneficiaries contribute ?
> capacity assessment


Slide 7

Project Formulation
 Prepare a plan (logical framework) to guide implementation,
monitoring and evaluation, which addresses these questions :
> What do we want to achieve? (Goal, Results)
> How will we get there? ( Activities)
> How will we know when we have got there? (Indicators)
> What is the proof that we got there? (Evidence)
> What are the potential problems along the way?
(Assumptions/ Risk analysis)

 What resources (inputs) do we need ? How do we get those
resources?


Slide 8

Project Formulation (2) : Clear indicators :
 Measure quantity (extent of change) e.g. % increase of
school enrolment, number of people attending…
 and / or quality (kind of change) e.g. satisfaction, decision
making ability, change of attitude,
 Are relevant to the objective it is measuring
 Are sufficient to achieve the wanted result
 And indicate the time frame
 Evidence should be available at low cost and the right time
e.g. reports, minutes of meetings, participant list; official
statistics; pictures; expenditure


Slide 9

Project Implementation and Monitoring





Update the stakeholder analysis regularly
Consult beneficiaries
Reassess the risks to the project
Continuously monitor progress against
indicators
 Review the strategies used to achieve results
 make adjustments or improvements


Slide 10

Project Evaluation
Measure performance against indicators for
> Accountability and > Lesson learning
When we measure performance, we have to ask:

Does the project address needs? RELEVANCE
Are we using the available resources wisely? EFFICIENCY
Are the desired results being achieved? EFFECTIVENESS
Has the wider goal been achieved? What changes have
occurred
that help beneficiaries mid and long term? IMPACT
Will the impact be last beyond project ? SUSTAINABILITY


Slide 11

REPORTING with PFRs
Username: SIE
Password: geneva

www.reports.soroptimistinternational.org


Slide 12

IMPORTANCE OF
REPORTING

- Evidence of our
work
- Creating visibility
- Learn from
experience
- Presentation to
international
audiences
 Utilise it !


Slide 13

Group Tasks
1) Identify 1 main issue you deal with in each of the project phases
below a) Identification
b) Formulation (design)
c) Implementation/ monitoring
d) Evaluation
e) Reporting ?
And discuss possible solutions for those issues.

2) Agree on a maximum of 2 important questions regarding project
management you would like to raise in the plenary .


Slide 14

Thank you
for your
active participation