Transcript U.S. General Services Administration Federal Acquisition Service eBuy for Vendors Tim Dempsey Systems Chief Multiple Award Schedules Program Office FAS Office of Acquisition Management Arlington, VA June 9

U.S. General Services Administration
Federal Acquisition Service
eBuy for Vendors
Tim Dempsey
Systems Chief
Multiple Award Schedules Program Office
FAS Office of Acquisition Management
Arlington, VA
June 9 - 11, 2009
Federal Acquisition Service
Today’s Agenda






eBuy Process From Buyer Perspective
Registration Requirements
Reviewing RFQs
Preparing & Submitting Quotes
What’s New
Profile Features
Federal Acquisition Service
What is eBuy?
eBuy is an online Request for Quotes (RFQ) tool which
allows Federal buyers to obtain quotes and issue orders
for products and services offered by sellers on the GSA/VA
Multiple Award Schedules (MAS) and Governmentwide
Acquisition Contracts (GWACs) programs.
Federal Acquisition Service
Customers Use eBuy for…
 Services
 Quantity or high dollar purchases
 Purchases with complex requirements, i.e.
GWACs, SATCOM
 Determining sources of supply (RFI)
 New: Competing BPAs
 New: State and Local Users
Federal Acquisition Service
eBuy RFQs Stats
FY’08 Stats
• 57,656 RFQs
• 95% of RFQ’s receive a
response
• 3 = Quotes per RFQ
(Average)
Department of the Air Force
11,046
Department of the Air Force
10,652
Department of the Navy
9,549
Department of Veterans
Affairs
6,533
Department of the Defense
(Office of Sec. of Defense)
4,075
GSA
2,883
Department of the Interior
2,524
Department of Homeland
Security
2,236
Department of Health &
Human Services
1,214
Department of Agriculture
1,172
Federal Acquisition Service
FY’09 RFQs by Schedule
26,149 RFQs as of 06/01/09, 11.9% increase over FY’08
70
GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY
7,075
84
TOTAL SOLUTIONS FOR LAW ENFORCEMENT, SECURITY
2,436
51 V
HARDWARE SUPERSTORE
1,983
56
BUILDINGS AND BUILDING MATERIALS/INDUSTRIAL SERVICES
1,842
66
SCIENTIFIC EQUIPMENT AND SERVICES
1,647
71 I
OFFICE FURNITURE
1,531
65 II A
MEDICAL EQUIPMENT AND SUPPLIES
1,396
36
THE OFFICE, IMAGING AND DOCUMENT SOLUTION
1,185
78
SPORTS, PROMOTIONAL, OUTDOOR, RECREATIONAL TROPHIES
1,111
75
OFFICE PRODUCTS/SUPPLIES AND SERVICES AND NEW PRODUCTS
1,091
Federal Acquisition Service
eBuy RFQ Yearly Comparison
60,000
50,000
40,000
30,000
RFQs
20,000
10,000
0
2003 2004 2005 2006 2007 2008
Federal Acquisition Service
eBuy RFQ Monthly Comparison
5,000
4,500
4,000
3,500
3,000
2,500
2,000
1,500
1,000
500
0
2008
2009
Oct Nov Dec Jan Feb Mar Apr May
www.ebuy.gsa.gov
Federal Acquisition Service
What Happens Now?
 RFQ is submitted by Buyer
 eMail is sent to Vendors selected by Buyer
 RFQ is posted on Vendor site
Federal Acquisition Service
RFQ Closed
 Buyer begins review process of all quotes
submitted
Federal Acquisition Service
Vendor Review of Quote Status
 Vendor signs-in to eBuy to view status
Federal Acquisition Service
What’s New!!
The new “Watch” feature allows vendors, who were not
originally selected by the buyer, to indicate they would like to
receive email notices if an RFQ is modified or cancelled.
New “Q&A” feature allows vendors to easily view all
correspondence coming from the buyer. Also allows viewing of
questions submitted by vendors and buyer responses to
questions.
Federal Acquisition Service
Additional Profile Features
Federal Acquisition Service
Contacts
Vendor Support Center:
Web Site: http://vsc.gsa.gov
Phone: (877) 495-4849
email: [email protected]
Federal Acquisition Service
Lab Schedule
The GSA eTools Interactive Training Lab
Please visit Room 205
Tuesday June 9th: 9-11:45am and 1-4pm
Wednesday June 10th: 1-4pm
Thursday June 11th: 8-9:15am and 1-4pm
This is not a presentation but a hands-on training opportunity for customers and vendors
of GSA Advantage!®, eBuy, eLibrary, eOffer/eMod, and the Schedule Input Program
(SIP) that will be led by eTools instructors and subject matter experts. Computers will be
available to walk-through examples on how to use the various systems.
Space is Limited, make your reservations today!