Transcript Purchasing  Independent Contractor/Consulting Agreements Payments to Individuals Presented by: Michelle Hodge Payments to Individuals  Occasionally, services are needed that are not readily available through current University Resources  Individuals who perform these services.

Purchasing

Independent
Contractor/Consulting
Agreements
Payments to
Individuals
Presented by:
Michelle Hodge
Payments to
Individuals

Occasionally, services are needed that are not readily
available through current University Resources

Individuals who perform these services for the University are
sometimes considered to be Independent
Contractors/Consultants

Human Resources determines whether or not the individual
is an Independent Contractor/Consultant
Payments to
Individuals
Complete the Authorization to Provide Services (APS) form
http://trojan.troy.edu/employees/finance/forms/authorization-toprovide-service.pdf and send to Human Resources


Human Resources will return the APS to you indicating whether the
person should be paid as an Independent Contractor or an
Employee. The form will also indicate the appropriate form for
engaging service.
Payments to
Individuals
If it is determined that the individual is an Independent Contractor,
complete the Independent Contractor/Consulting Agreement
http://trojan.troy.edu/employees/finance/forms/independentcontractor.pdf
Payments to
Individuals
Obtain an IRS Form W-9 from the Independent Contractor/Consultant. The name and address
on the W9 should correspond to the name and address on all other forms.
http://trojan.troy.edu/employees/finance/forms/w9.pdf
Payments to
Individuals
After the work has been performed satisfactorily, complete a
Request for Payment form
http://trojan.troy.edu/employees/finance/forms/request-for-payment.pdf
Payments to
Individuals
Submit the Payment Packet to Accounts Payable
The Payment Packet includes:
1.)
2.)
3.)
4.)
5.)
The Request for Payment form
The original “Independent Contractor/Consulting Agreement”
The original “Authorization to Provide Services” form
The completed W-9 form, signed by the individual
An invoice if provided
* All Contractor payments will be paid through the Accounts Payable
Department. Upon receipt of the packet Accounts Payable will submit
the packet to the Purchasing Department for review and approval.
Payment will not be processed to either an independent contractor or
consultant, regardless of the amount to be paid, unless the above items
are completed.
Payments to
Individuals
Important to remember….

The Contractor may not begin work prior to the receipt of an official
and approved contract.

The contract must have at least two signatures—at a minimum, a
requestor and an approver. Employees are not authorized to approve
their own purchases.

It is the responsibility of the benefiting department to ensure that the
daily fee paid is reasonable.

When completing the agreement, the initiating department should
make certain all requested information is provided including:
the agreement date
the overall specific objectives
the projected beginning and ending dates of the agreement
the rate of pay
reimbursable expenses (must comply with University travel policies)
End of Presentation