Transcript ACP 42: Staff Cadet Interview Lesson 3 722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Chapter 3 Squadron Administration and The Adjutant’s Duties 722 (Chivenor) Squadron.

ACP 42: Staff Cadet Interview
Lesson 3
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Chapter 3
Squadron Administration and
The Adjutant’s Duties
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Aims
By the end of this chapter, the student
should be able to:
• State the roles and responsibilities of the
Adjutant
• Understand the administrative
responsibilities and abilities expected of a
Staff Cadet
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Adjutant’s Duties
• Duties
– Accommodation and Works Services
• Room allocation, facilities, maintenance
– Regulations and Instructions
• Experience
• Where to look up
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Regulations and Instructions
• Publications
– AP1919, Regulations for the ATC
– ACP 20A Air Cadet Training Instructions (ACTIs)
– ACP 20B Air Cadet Administrative Instructions
(ACAIs)
– AP 1896 Scale of RAF Equipment for ATC Sqns
Other books, forms, and posters are listed in
ACP 20B, ACAI 116 Annex B
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Adjutant’s Duties
• Duties
– Annual Planning
• Forward Planning
• Publicizing activities
– Correspondence and Forms
• Processing Incoming and Outgoing mail
• Filing System
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Filing System
• Current Filing System
– Most documentation kept for 3 years
– Split into Areas, Categories, and subcategories
(AAA/CC/SSS)
– Filed with most recent material at the front of
the file
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Filing System - Groups
• Groups
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COR: General Correspondence
EQP: Equipment
ORG: Organisation
PER: Personnel
TRG: Training
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Filing System - Subject
• Subjects (examples)
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PER/01: Personnel - Staff
PER/02: Personnel - Cadets
TRG/04: Training - Adventure Training
ORG/03: Organisation - Publicity
EQP/02: Equipment - Uniform
COR/03: Correspondence - Individuals
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Filing System - Categories
• Categories (examples)
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PER/02/021: JNCO Contracts
TRG/04/053: Night Exercises
ORG/03/006: Squadron Newsletter
EQP/02/003: Dress Regulations
COR/03: Correspondence - Individuals
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Adjutant’s Duties
• Duties
– Records
• Attendance Register, Exam results, etc.
– Transport
• Activities away from Squadron HQ
• Planning and Rules for travel
– Recruitment
• Posters, CIO, etc
– Welfare
• Canteen, games, sports equipment, etc.
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Staff Cadet Role
• Accommodation/Works Services
– Staff Cadet may be appointed to organize
maintenance (through Squadron Staff)
• Regulations & Instructions
– Experience
– First point of reference for cadets
– Know where to look for
regulations/instructions
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Staff Cadet Role
• Annual Planning
– Publicizing events
– Suggesting activities
– Planning/running activities
• Records
– Be able to use and update Squadron records
listed at ACTI 4
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Staff Cadet Role
• ACTI 4 (ACP20A)
– Squadron Training Records (Squadron office)
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722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Training Progress Charts (ACP 12, 13, 14, 14A)
Cadet/Staff Attendance Register (RAF Form 4258)
Quarterly Return (RAF PTC Form Stats 2876/2830)
Nominal Roll & Result Form (RAF Form 3521)
Examination Record Card (RAF Form 3521A)
Squadron Administration
Staff Cadet Role
• ACTI 4 (ACP20A)
– Individual Cadet Records
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722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Cadet Record of Service Form (RAF Form 3822A)
Other Consent forms (e.g. ACTI 1, Annex D)
Cadet Record of Service Book (RAF Form 3822)
Medical Certificate, Gliding (RAF Form 6424)
Examination Record Card (RAF Form 3521A)
Squadron Administration
Staff Cadet Role
• Transport
– Unlikely to be involved
• Recruitment
– Suggest places suitable for displaying posters
– Actively encourage recruiting
– Know the address of the nearest CIO
• Welfare
– Monitor welfare
– Suggest ideas to improve welfare
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Review of Aims
By the end of this chapter, the student
should be able to:
• State the roles and responsibilities of the
Adjutant
• Understand the administrative
responsibilities and abilities that may be
expected of a Staff Cadet
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
Squadron Administration
Questions
• Where are ACTIs
listed?
• What are the
Adjutant’s
Accommodation
Responsibilities?
• What are Staff Cadets
expected to be able to
do to help the
Adjutant with
squadron records?
722 (Chivenor) Squadron ATC
ACP 42 Staff Cadet Interview
• ACP 20A
• Maintenance
• Allocation of rooms
• Provision of facilities
• Use/update records
listed at ACTI 4