Transcript Navigating WebAdvisor for Faculty Advisors Part 1 Navigating WebAdvisor for Faculty Advisors Once you are in a web browser, and click on the WebAdvisor link, you.

Navigating WebAdvisor for
Faculty Advisors
Part 1
Navigating WebAdvisor for Faculty
Advisors
1
Once you are in a web browser, and click on the WebAdvisor link,
you will see the above screen, the Main Menu.
Click on the Log In button.
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Advisors
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Key in your User Name and Password, click submit, and then
you will be returned to…
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Advisors
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…the main menu, where you will click on the WebAdvisor
for Faculty link. Click on this link, then…
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You will see the For Faculty menu. To begin our session, we will
click on the My advisees link.
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After clicking on My Advisees the following screen will appear,
where you select the term to view your advisees. Select the term,
or enter a start-end date range…
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Then you will see your list of advisees. Click on the Action drop
down arrow, and a selections of “actions” will appear. When we
select “TRAN – View Student Transcript” …
then select the transcript type…
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an on-line unofficial transcript will appear, showing courses,
grades, credits, and terms, along with totals and cumulated GPA as
seen here.
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Another action is SCHED – View Student Schedule, which
allows you to view a student’s schedule.
When you choose SCHED and select a term…
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…the student’s class schedule appears.
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The next “action” available in the drop-down box is EVAL –
Evaluate Program. This function performs a Degree Audit
evaluation similar to the Preliminary Graduation Review currently
available in the mainframe.
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Once you have selected EVAL, a list of the student’s active
programs will appear, along with a drop-down box of other
available programs. We will first select a program to which the
student has already been admitted.
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A degree audit evaluation appears.
The degree audit evaluation lists program code, catalog year, progress
within the program, program GPA, and additional courses not being
used. If the student has approved course substitutions, they will also
be displayed here.
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Degree Audit Evaluations include 5 parts:

Banner

Header

Requirements Audit

Other Courses

Notes
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Banner
The banner of the evaluation includes the following information:
•Student name
•Student ID (Colleague ID only)
•Program title
•Program code
•Catalog Year
•Email address
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Header
The header of the evaluation includes:
•Advisor Name (if applicable)
•Registration flags and holds (if applicable)
•Program Status
•Program GPA
•Institutional Credits (credits taken @CPCC)
•Cumulative Credits
•Cumulative GPA
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Requirements Audit
The requirements audit
portion of the
evaluation includes up
to five requirement
blocks:
• General Education
Requirements
• Major Requirements
• Concentration
Requirements
• Other Major
Requirements
• Other Requirements
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The requirement audit blocks will display the course
taken to meet the requirement, the term it was
completed, the grade received, and the credits earned.
If a requirement has not been met, the Degree
Audit Evaluation will indicate that a course is still
needed and provide the student with the course
options.
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If a student is registered or pre-registered for a
required course, then the degree audit will also
note that.
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Other Courses
Following the requirements block is a listing of courses not counted toward
degree requirements. This list includes all curriculum coursework,
including developmental courses. If a student is registered for a course
that will not count toward his program, then that course will appear here.
The course listing includes the course number and prefix, the term it was
completed, the grade, the credits attempted, and the credits earned.
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Notes
The Notes section will only appear if there are relevant notes. The starred
(*) numbers in this section correspond to items listed in the Requirements
Audit section. The section lists additional courses that could have been
used in a section and why they were not used (used elsewhere, replaced
by another course, etc.). If a course is in progress or is being repeated,
then that will be noted.
A key follows the notes to assist you in interpreting the list.
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If the student has not been admitted to the program or catalog year
you want to evaluate, then you can run a “What if” scenario by
selecting the desired program from the drop-down box.
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You will be asked to select a catalog year and the degree audit evaluation
will be run. This degree audit evaluation is identical in format to the
evaluations run under programs to which the student has been admitted.
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The TEST – View Student Test Summary function allows you to view
student’s placement test scores.
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The student’s placement test scores, as well as the date taken, are
displayed on the Test Summary.
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The next 3 actions are EXPREG – Express Registration, SRCHREG – Search and
Register, and DROP – Drop Section. It is here that you can register your
advisees. This will be discussed briefly in Part 1, and will be discussed in further
detail in Part 2, where more of the student’s functionality in WebAdvisor will be
discussed. The following is a brief description of these actions.
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EXPREG – This is used if your advisee know exactly what courses (s)he would like
to register for.
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SRCHREG – This screen allows you and your advisee to search the
schedule for a particular class, or for a particular meeting time, etc. Think
of this as an on-line schedule. Once completing this screen, you will be
taken to the registration process, where the courses can be confirmed.
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DROP – just as the action implies, if you need to drop one of your
advisees from a section, this is a simplified screen in which to do this.
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Another selection to choose from is Student Profile, which allows the
advisor to view the student’s demographic information. When we select
“STPR – View Student Profile” …
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The student profile for your advisee is displayed.
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Continuing through WebAdvisor, we now return to the
main menu and select Advisees.
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Select the appropriate term from the drop-down box and your
list of advisees for that term is displayed.
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Returning to the main menu, we continue our navigation of
WebAdvisor. Click on the link for Class Roster.
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Select the appropriate term from the drop down box and then
select the course for which you would like to view a roster.
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The class roster for the selected class appears. From
this screen you have the option of viewing additional
information on enrolled students by checking the
Student Profile box.
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Return to the main menu and select Grading.
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Select the appropriate term and class to be graded.
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Assign a grade for each student in the class. If the student has
withdrawn, you have the option of reporting the last date
attended.
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Return to the main menu and select Search for sections.
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Select the term and enter any criteria you would like to use to
search: subject, course level, course number, section, location,
meeting day or time, academic level, or instructor.
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The list of sections that meets your criteria is displayed.
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We now return to the Faculty menu, to continue our Navigation
through WebAdvisor. Next, click on the My Class Schedule link. The
next screen that appears is…
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The Class Schedule selection screen. Since you are logged
in as yourself, you will see only YOUR schedule. Choose
the term you wish to view…
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…and this screen will show your class schedule. Also, you
may click on the link to view additional information on the
sections you are to teach.
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This screen gives more extensive information concerning
your individual sections.
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The next selection, Student educational planning, involves setting up an
educational plan on your advisee (what courses they should take, when to
take them, etc). This is not a required item at this time, but, is a part of
the functionality of Colleague. We will discuss this further in Part 2.
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Click MENU to return to the Faculty menu, to continue. Next, click on
the Student Profile link to view demographic information on a
student. Enter the student’s name or colleague ID.
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This screen gives the student’s “profile” – name, address,
phone number, advisors, and academic programs.
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Click MENU to return to the Faculty menu to continue.
Next, click on the Student Blocks and Overrides link if an
override is needed on a student.
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Key in the student’s colleague ID or name, click submit, and…
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…the student’s information will be displayed. ID and Name along with Academic
program(s) and advisors are also listed here. Notice the drop down box – from
here you can run a registration test, view any blocks (blocks in colleague work
much like administration holds in our mainframe system – these will primarily be
assigned by registration personnel only) or view and assign overrides. The
following is a discussion about registration test and overrides.
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By using the registration test, you can test a potential class for a student, to see if
they have all necessary credentials to enter a class, (example, prerequisites, filled
class, already began, and so on). Through the registration test, it be determined
if any overrides could or should be assigned to this class for this particular
student.
Enter the term and subject (this is the prefix) as see above. This is done through
the use of the 2 drop-down boxes. Course Number and Section Number are
keyed manually. Then, click submit.
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And here you can see the registration test results. In this example, this student
needs 2 overrides to be granted in order to register for this class – a pre-requisite
and an filled class override. The (3/3) you see here indicates that there are 3
students already enrolled in the class, and the class has a capacity of 3 students.
To return to the main menu, click menu.
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To grant an override, click on the Student Blocks and Overrides link.
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Enter the student ID or the student’ s name.
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Click on the VO – View and Assign Overrides link...
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Click on the override that is requested – in this case, a FULL – Enroll in Full
Section override is needed…
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Above is an example of an “Enroll in Full Section” override. Note the start/end
date of the override. If you leave the end date empty, the override will be in
effect indefinitely. Also notice the Note Code and Comments fields. A pregenerated list of note codes is available. The Comments field is a free-form text
field.
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This message indicates your attempt at creating an override was
successful. Click Menu to continue.
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To continue our example, a prerequisite override is needed. Click on the
Student Blocks and Overrides link.
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Enter the student ID or the student’ s name.
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Click on the VO – View and Assign Overrides link...
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Click on the override that is requested – in this case, it is a prerequisite…
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Above is an example of a “Course Prerequisite” override. Note the start/end
date of the override. If you leave the end date empty, the override will be in
effect indefinitely. Also notice the Note Code and Comments fields. A pregenerated list of note codes is available. The Comments field is a free-form
text field.
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This message indicates your attempt at creating an override was
successful. Click Menu to continue.
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Of course, if you wish to view the student’s override history, just go back
through the Student Blocks and Overrides link, enter the student’s name, or
Colleague ID, click on VO – View Blocks and Overrides, and the override
history will appear. In this example, the “Taken” indicators remain
unchecked, indicating that the student has not used these overrides at the
current time.
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