Transcript For more details Presentation

SPARK Health Club Management Software
Version 2.2.12
Demostration
WARNING:
SPARK is a registered trademark and is protected by copyright laws and international treaties.
Index
1………Login Screen
17……… Market Segments
2……… Main Screen
18……… Payment Methods
3……… File Menu
4……… License info.
5……… FO Info.
6………Setup Menu
7……….Program Categories
8……….Products
9……....Programs
10……..Item Setup
11……..Classes
12……..Trainers
13……..System Users
14……..Room Definitions
15……..VIP Code & VAT Codes
16……..Salutations & Country Codes
19……..Reservations
20……… Members Menu
21……… Profiles
22………Memberships Form
23………Installments Form
24………Non Members
25………Billing Menu
26………Payments
27………Invoices
28………Cancel Invoice
29………Split Revenue
30………Reports Menu
-This is a Multi-User Login Screen
Index
MainScreen
This is the main screen, which consists of the main menu and the tool bar which includes
some utilities and important forms such as the Calculator, Note Pad, Mail
Addresses…..etc. The last Button indicates the activation of the interface to the Hotel
Front Office system.
Index
File:
 License info.: System Setup and License information
 Interface info.: Front Office Interface parameters
 Logout: to logout and change the login user name
 exit: exit from the system
Index
This Form contains the
License information in
addition to other setup
parameters such as the
logo, Health Club
address information ,
cancellation fees
parameters, receipt
parameters, VAT
parameters and health
club rooms/space
reservations parameters.
Allow Use of card numbers
in member profile screen as
an auto serial number
Index
* FO Type
Used to select which FO system is used. The
list includes interfaces to Fidelio and
Horizon FO systems.
*FO Cashier
This number will be used to transfer
transactions To FO system using this cashier
number.
*FO Path
This is the interface screen for setup the interface to
the front office system
* Use Fo Interface
Used to turn the FO interface on or off
To define the directory path of the FO
system
Note: SPARK System can transfer up to 5
types of revenue accounts (departments to
the Front Office system). Those are
* Post all transaction
Used to post all-financial transactions to the FO
System or to post only Guest in house invoices (All
Transactions means interfacing all invoices to the
Front Office system regardless of the invoice closing
method)
 Installments Revenues
 Treatments Revenues
 Items Revenues
 Rental Revenues
 Nonmember Visits Revenues
Index
The Correct Front
Office Path should
be entered here
Index
Setup:
 Program Categories
Setup
Menu
 Program Products
 Programs Setup
Items Setup
Class Category
Classes Setup
Trainers
Users
Rooms
VIP Codes
VAT Codes
Salutations
Country Code
*The above menu will be discussed next pages
Market Segments
Payment Method
Index
Program Categories is the upper level for the health club
program/membership revenues grouping
Note: The above category codes are used in the health club revenue summary reports
Index
Products is the second level for the health club program/membership revenues grouping
and/or classification
Note: Offered Health Club Programs or Memberships are defined by Products and
the system will provide summary revenue reports by products
Index
This is the main
program/membership
setup form
Index
There are two type of Start and Expiry date in the
system:
Link with
Category
Link with
Product
check on Fixed Period and select start date from valid
period and expiry from valid until.
OR
Enter the period and the start date will be entered
when creating the Membership.
# Times of entry
For the current
program
Determine this
program for
male,female or
both
Program/
Membership
validity
Period
Time Validation
Joining And
Program Fees
Index
This Form is
used to define
the various
sales items in
health club.
Index
Used To Define
Sport Class
Categories
Used to define the offered
sport classes including class
location, Trainer name and
link with Class Category
Index
Press Time
Table to select
class time
Index
This screen
to fill all the
information
about
trainers or
therapists
Index
Index
Used to
define all
system users
and user
security
access
For Multi-User
Access/Security
Details
Next
Index
Index
Treatment/Sport Rooms:
• Used to setup the sport/treatment rooms, room description, room status
Note: Those rooms will be reserved in the reservation screen.
Index
This Form is used
to define VIP
status of the
members
Note:
SARK can
define up to 3
simultaneous
VAT codes
Index
This screen is used to
define Salutations
codes used later in
membership mailing
This form is used
to define the
country codes
Index
Used to define the Market Segment Codes used in the system. Those codes
will be later used to produce Market Segment Revenue statistical reports
Index
In this form one can define all available payment methods within the Health Club
System. If the Front Office interface is ON then all payment methods must have FO
account/department and PM Room. One of the payment methods will be the Direct
Room Post.
Index
There are two ways to make a reservations:
Reservation by Hours :
View reservation
history
More information about selected reservation just
click on the reservation and See the information ”Res ID,
guest name, room, time”
Double click to add
new reservation
Index
This number is
Creating
automatically
Payment
Button to
produce
invoice
Index
Reservation by 15 minuets:
Don’t select reservation by Hours from license info on setup menus.
Every 15 min
Index
Reservation Details:
Select Profile ID and press add buttons to add reservation then enter
trainer name and program.
Press new to make another reservation for the same guest “multi
reservations screen”.
Index
In case this is a new guest, the user must open new
profile, else select the profile from profile button.
Index
The user can access all Member Information from the members menu:
 Profile
Memberships
Installments
Non member
Member Swipe
Trainer Swipe
We can also use the short keys F5, F6 from the keyboard to swipe members or
trainer cards.
Index
This is the member access card
number used to register member
entry
Member
Picture
Space
The user can view the member’s profile of a certain member, view the member
history and edit the profile, add new or delete profiles.
Index
When you press the
Profile ID buttons or
but the curser and
press F3 this search
window will be shown,
we can select the
profile we want to
modify.
This
message to
be sure
your data
be saved
correctly
Index
Display all active
Memberships.
To Active the member
With selection this option,
you can view window with
the following option
Index
This Number of the
Member Profile
Percentage
Discount
To Modify the
membership form
,Extend,expiry,attend,
installment….etc
Amount
Discount
Index
start date in case of
periodic program.
Installment: Define Membership
Installments.
Extend: To extend the membership
Attend: Member attendance records
(coming automatically from member
card swiping upon entry)
Expiry: To expiry the membership
and move it to membership history.
Generated automatically and track
number of membership
for each profile
Index
Installment Buttons:
1
2
System can accept one payment for Memberships or
more than one installment. Those installment amount
and dates are defined here
Payment button: To produce an invoice for this
installment and to accept the payment against the
installment.
Print: For invoice print out on that installment.
Index
Attend Buttons:
This Form will show the member
attendance records as registered
via the member Swiping Card.
Index
Member Swiping Card:
To save the member visit and confirm it.
Index
Member information:
Press yes to confirm the visit or no to check the you can
confirm it from confirm button on member profile.
Index
Trainer Attendance:
To tracing therapy
Login Trainer
Visit.
Log out Trainer
Index
Member
Notes
Member
Medical
Information
Index
Member
Other
information
Member
Other
Address
Index
This Window to view all information
about guests of a member
Index
Index
Index
To Add Visit
This Form is used to enter non member guests (Walk IN) profile
If the walk in guest is coming with a member profile then the below form is used to
attach the member profile
Index
Billing (invoice) Menu:
in this menu you can select many Option like
Payments
Invoice History
Cancel Invoice
Split revenue
Index
Payment:
Invoicing and Payments are accessed in more than one place within the system.
This depends on whether it is a membership/installment invoice or a walk in nonmember visit invoice or an invoice against a treatment or sport space rental or
finally an invoice against a sold item.
How to pay direct from payment screen:
 Select Guest Type, In case it is a “Member”, the user should select the member
profile and memberships ID on payment window. The system will then search for
whether there is any installments for current member. The system will reject The
payment in case no open installment exists.
Index
 In case of the guest type is “InHouse”, the user should select non
member profile and Room number in
case the Payment Method is Room
Post
 In case of guest type is “Walk-In”, a
non member profile should be selected.
VATs:
If there were VATs on this payment
system automatically will select
enable VATs but user can remove
this VATs by removing the
selection from VATs box.
Index
Multi Payments Window:
From this Payment screen, the user can invoice and pay more
than one installment at the same time/invoice.
Index
Double Click
to include the
installment
To Activate the
VATs
Item
Information
Items Button to enter
Items sold from Items
Table
Payment
Information
Index
Multi Invoice:
Press to see
the receipt
page
Index
Receipt:
Index
Invoices
Date
More Log Invoice
information about
invoice creation and
modify user and dates
This Form is used to view all historical invoices by
date and print copy of the invoice
Index
Limit date to
“System Date”
only
Cancel
Button
Cancel Invoice:
User can cancel TODAY Invoice ONLY
In case of interface with front office, the system will automatically
send cancel payment information for current invoice to the Front
Office system.
Index
Split Revenue:
This option is needed for accounting purposes. The result of running this
procedure is a report showing all health club membership revenues
distributed over the duration selected.
Index
Reports:
The reports menu gives the following options.
 Reports Configurations:
user can print all setup data for the system.
 Program Categories
Program Products
Program Setup
Class Category
Classes Setup
Classes Times
Index
Index
 Members:
 Profiles
 Members
Membership History
 Member Attendance
User can print all member information next pages.
Index
Here you can print the profiles information:
you can filter by last name Alpha Range. Also using profile ID number
range
And/Or using
Gender
Here you can choose
report Sort Order
And/Or Birth
Date Ex, all
Birth Days for
next week
And/Or From age to age Ex,
all profiles between 20-30 or
less than 18
Index
You can print Memberships
Report For
All membership for
current profile
All
Memberships
for this last
name
All
memberships
within selected
period
For certain
Membership
Expiry
Membership Ex,
Which
memberships will
expire next week.
And/Or not transferred to history.
Select also Active memberships
in this period
Active membership.
Index
Print Membership History Report
In selected period
Print Attendance Today for
selected profile ID,
membership ID, Gender
Class Id ……etc.
-See the reports next Page.
Index
Index
Reservations Reports Included:
 By Room
 By Trainer
 Chart
 Chart By Room
Chart By Trainer
Index
Reservation By Room Number
Index
Reservations By Room Reports:
Index
Reservation by Room Chart
Reservation by Trainer Chart
Index
Attendance Reports:
 Trainer Attendance
 Weekly Attendance
 Monthly Attendance
 Nonmembers Attendance
Index
Index
View the Rush Hours and Average for
attendance in selected period.
Index
Select the Month for the Report
Index
This window to view all nonmember visits. The report
can be limited for a certain period and for certain Guest
type {Walk in, Guest, In House} and Guest Last Name.
Index
Revenues Reports:
 Membership Revenue
 Split Revenues
Index
Membership Revenue Report for selected
period
Index
After split the revenue from Billing menu you can
view the result from this report, you can limit the
report for one product, category month and year
Index
Financial Reports:
Select the report period then select the report type from the menu:
 Revenue: all revenue for selected period.
 Payment: from Invoices information.
 Member Status: Financial Member status from Installments.
Shift Report: Payments Closing Day.
 Product revenue- summary report: Invoice by Products,
Invoice by Programs, Invoice by Invoice number.
 Product revenue by amount- Chart: Graph product report.
 Markets revenues: for summary, details, amount and chart.
 Market revenue by # guests- chart.
Index
Example Revenues Report:
Index
Example for shift report
Index
Payments Report:
Index
Financial report for member status.
You can select the report for one profile ID.
Index
Product revenue-summary report:
Invoice by product.
You can select the product name.
Index
Product revenue- Detail report:
reports by Program.
Index
Market segment reports:
Index
Installments Due in selected period.
Index
Discounts Reports:
Index
Index
Receipt Report:
Index
Index