Transcript Hiring Matrix Training

DIVISION OF FINANCE
Hiring Matrix Online Training
Recruitment & Workforce Planning
HUMAN RESOURCES
07/21/2009
Hiring Matrix
Hiring managers are required to hire the
applicant “who best meets the needs of their
particular position.”
A Hiring Matrix can be used to rank
applications to determine whom you will
interview. After you enter the interview
score and reference checking score, this
weighted matrix can become your ranking
tool to determine who best meets the needs
of your position.
To see how it works……………….
Click
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TOTAL SCORE
Assigned weight
REFERENCE SCORE
START
INTERVIEW SCORE
APPLICATION SCORE
APPLICANTS
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You must click on 'START' at the beginning of each session!
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TOTAL SCORE
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REFERENCE SCORE
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INTERVIEW SCORE
Assigned weight
APPLICATION SCORE
APPLICANTS
Min Requirements
In this example we
are looking at an
office support
position
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Sort
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How to Evaluate Applications/Resumes
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Type in all Required and Preferred qualifications
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as listed on your Position Description
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TOTAL SCORE
Assigned weight
REFERENCE SCORE
APPLICANTS
INTERVIEW SCORE
APPLICATION SCORE
Min. Requirements
“Minimum
Requirements” is
listed in the first
box
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Keyboarding skills
Teamwork
Computer experience
TAMU experience
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‘Minimum Requirements’ is listed in the first box.
TOTAL SCORE
Payroll experience
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REFERENCE SCORE
Supervisory exp.
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INTERVIEW SCORE
Clerical experience
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APPLICATION SCORE
Leadership trng
Assigned weight
Min Requirements
APPLICANTS
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all the Preferred
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education, experience and skills
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Click on the remaining boxes and type in
as listed on the Position Description
TAMU experience
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Assign a Weight to Each Factor
TOTAL SCORE
Computer experience
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REFERENCE SCORE
Teamwork
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INTERVIEW SCORE
Keyboarding skills
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APPLICATION SCORE
Payroll experience
Assigned weight
Supervisory exp.
APPLICANTS
Clerical experience
(suggest 1 to 5)
Leadership trng
and type in a
number
Min Requirements
Evaluate your
position
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Sort
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Weight from 1 to 5 (with 5 the most important)
• How important are the requirements posted for this position?
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• How important is leadership training for this position?
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• How much weight do you want the clerical experience to count?
(continue weighting all the education, experience and skills)0
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• How much weight do you want the interview to count?
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• How important are reference checks?
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(applicant’s name)
Teamwork
Computer experience
TAMU experience
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X
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TOTAL SCORE
Keyboarding skills
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REFERENCE SCORE
Payroll experience
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INTERVIEW SCORE
Supervisory exp.
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APPLICATION SCORE
Clerical experience
Assigned weight
Leadership trng
APPLICANTS
Min Requirements
You may enter
an ‘X’ under
minimum
requirements
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Sort
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• If upon review, you do not see that an applicant meets
the
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minimum requirements as listed on the Notice of Vacancy,
place an “X” in the score box and the Application Score
will
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reset to zero. Remember to document your evaluation
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thoroughly.
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Payroll experience
Keyboarding skills
Teamwork
Computer experience
TAMU experience
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Mary Smith
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95
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Joe Jones
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Sue Wang
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TOTAL SCORE
Supervisory exp.
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REFERENCE SCORE
Clerical experience
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Assigned weight
INTERVIEW SCORE
Leadership trng
APPLICATION SCORE
Min Requirements
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APPLICANTS
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Sort
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• As you begin to receive the applications, insert names of the applicants and
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score their education, experience and skills on a scale from 1 to0 5.
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• The computer will calculate the weighted ranking for each application. This
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score also appears in the ‘Total Score’ box.
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• Continue to enter applicants’ names and scores during the application review
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process.
Payroll experience
Keyboarding skills
Teamwork
Computer experience
TAMU experience
31
51
31
21
41
41
Mary Smith
3
5
3
2
3
5
2
5
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95
95
Joe Jones
3
0
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2
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5
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0
100 0
Sue Wang
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760
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TOTAL SCORE
Supervisory exp.
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REFERENCE SCORE
Clerical experience
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Assigned weight
INTERVIEW SCORE
Leadership trng
APPLICATION SCORE
Min Requirements
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APPLICANTS
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Sort
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At some point you must decide whom to interview.
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Clicking on the sort button will place the
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‘application scores’ in descending order with
the
highest ranked applicants at the top.0
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Payroll experience
Keyboarding skills
Teamwork
Computer experience
TAMU experience
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51
31
21
41
41
Joe Jones
3
0
2
3
4
2
4
3
5
100
100
0
Mary Smith
3
5
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2
3
5
2
5
0
950
95
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Sue Wang
3
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5
1
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760
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0
1
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1
TOTAL SCORE
Supervisory exp.
51
REFERENCE SCORE
Clerical experience
11
Assigned weight
INTERVIEW SCORE
Leadership trng
APPLICATION SCORE
Min Requirements
15
APPLICANTS
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15
Sort
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In this case the hiring supervisor might interview
the top two applicants since their scores are0 close.
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Payroll experience
Keyboarding skills
Teamwork
Computer experience
TAMU experience
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31
21
41
41
Joe Jones
3
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2
3
4
2
4
3
5
Mary Smith
3
5
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5
2
5
Sue Wang
3
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TOTAL SCORE
Supervisory exp.
31
REFERENCE SCORE
Clerical experience
51
INTERVIEW SCORE
Leadership trng
11
Assigned weight
APPLICATION SCORE
Min Requirements
15
APPLICANTS
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15
Sort
100
0
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115
100
125
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950
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95 89
140
120
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760
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• Enter the applicants’ overall or average interview
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score.
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• Enter the applicants’ reference checking score.
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Payroll experience
Keyboarding skills
Teamwork
Computer experience
TAMU experience
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31
21
41
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Joe Jones
3
0
2
3
4
2
4
3
5
Mary Smith
3
5
3
2
3
5
2
5
0
1
1
TOTAL SCORE
Supervisory exp.
31
REFERENCE SCORE
Clerical experience
51
INTERVIEW SCORE
Leadership trng
11
Assigned weight
APPLICATION SCORE
Min Requirements
15
APPLICANTS
15
15
Sort
100
3X
2
109
94
0119
950
5
4
89 89
114
140
1
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0
5
3
0 3
3
700
• If a reference 3check
is 1so 0negative
that
it warrants
not
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hiring an applicant, place an “X” in the score box
and
the Total Score will reset to zero. Remember to 0
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document the reference check thoroughly.
Sue Wang
94
70 70
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Payroll experience
Keyboarding skills
Teamwork
Computer experience
TAMU experience
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31
21
41
41
Joe Jones
3
0
2
3
4
2
4
3
5
Mary Smith
3
5
3
2
3
5
2
5
Sue Wang
3
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5
1
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3
0
3
TOTAL SCORE
Supervisory exp.
31
REFERENCE SCORE
Clerical experience
51
INTERVIEW SCORE
Leadership trng
11
Assigned weight
APPLICATION SCORE
Min Requirements
15
APPLICANTS
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15
Sort
Sort
100
0
3
2
109
125 0
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950
5
4
114
140 0
3
760
70 0
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Final Hiring Decision
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Resorting the data will show the applicant with
the
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highest overall score. This can be used as a 0tool to
determine who best meets the needs of this
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particular position.
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Supervisory exp.
Payroll experience
Keyboarding skills
11
51
31
51
31
Mary Smith
3
5
3
2
3
5
Joe Jones
3
0
2
3
4
Sue Wang
3
0
5
1
0
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2
5
0
2
4
3
3
0
3
15
15
Sort
Sort
95
0
5
4
109
140 0
5
100
0
3
2
114
125 0
3
760
APPLICATION SCORE
TOTAL SCORE
41
REFERENCE SCORE
21
INTERVIEW SCORE
TAMU experience
Clerical experience
15
Computer experience
Leadership trng
Assigned weight
Teamwork
Min Requirements
APPLICANTS
1
1
1
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Hiring Matrix
Hiring managers are required to hire the applicant
“who best meets the needs of their particular position.”
A Hiring Matrix is set up for use at
http://employees.tamu.edu/managers/Hiring/HiringMatrix/Default.aspx
If you have questions, please contact Recruitment & Workforce
Planning at [email protected] or by phone 845-5154.