Transcript What is a serious health condition?

Catastrophic Leave Donation
Program
Danielle Schulte
Amanda Chavez
Employee Relations Specialist
[email protected]
(858) 534-8011
Work/Life Program Coordinator
[email protected]
(858) 534-9659
Employee Relations, Policy Development and Work/Life
Agenda
• Policy
• Is CLDP an option?
 What is a serious health condition?
• Eligibility
• What are the procedures?
 How does a staff member apply?
 How are donations made?
 Where do the forms go?
• FAQ
• CLDP Online
Employee Relations, Policy Development and Work/Life
The Policy
The UCSD Catastrophic Leave Donation Program was
developed to permit salary and benefit continuation for
an eligible employee who has exhausted all paid leave
due to serious illness or injury, or to care for a seriously
ill member of the employee's family or household.
Subject to the stated eligibility requirements, salary and
benefit continuation is achieved through donations of
vacation leave hours from the eligible employee’s
colleagues.
Employee Relations, Policy Development and Work/Life
What is a catastrophic illness or injury?
• Serious health condition of the employee or the
employee’s family or household
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Spouse/domestic partner
Child/grandchild
Parent
Sibling
In-laws/step-relatives
Other persons residing in the employee’s household
• Health condition causes a financial hardship
 Employee has exhausted all available leave credits
 Employee is not eligible for disability
 Employee is not yet eligible for disability (waiting period)
Employee Relations, Policy Development and Work/Life
What is a serious health condition?
Illness, injury, impairment, or physical or mental
condition that involves:
• Any period of incapacity or treatment connected with in patient
care
• A period of incapacity requiring absence of more than three
calendar days from work, school or other regular daily activities
that involves continuing treatment by a licensed health care
provider
• Any period of incapacity due to pregnancy or for prenatal care
Employee Relations, Policy Development and Work/Life
What is a serious health condition?
Illness, injury, impairment, or physical or mental
condition that involves:
• Any period of incapacity or treatment due to a chronic serious
health condition (e.g., asthma, diabetes, epilepsy); or a that is
permanent or long-term due to a condition which treatment may
be effective (e.g., Alzheimer’s, stroke, terminal illness)
• Any absence to receive multiple treatments by a licensed health
care provider for a condition that likely would result in incapacity
of more than three days consecutive if left untreated (e.g.
chemotherapy, physical therapy, dialysis)
Employee Relations, Policy Development and Work/Life
Who is eligible?
• Recipient Criteria
 All career employees who are eligible to accrue and use
vacation
 Exhausted all leave and need additional time to care for
family members as defined by policy or collective bargaining
agreement
 Not eligible for short-term or long-term disability benefits
• Donor criteria
 All career employees who are eligible to accrue and use
vacation
 Academic personnel who accrue vacation
Employee Relations, Policy Development and Work/Life
How to apply
• Prospective Recipient
1. Completes Part I of Appendix A: Application Form
2. Submits the Application with health care provider
verification
If the employee is not available, the department head (or
designee) may initiate the program
Employee Relations, Policy Development and Work/Life
How to apply
• Prospective Recipient’s Department
1. Verifies the employee has exhausted all paid leave
balances
2. Notifies Employee Relations, Policy Development and
Work/Life of the Recipient’s request to use CLDP
3. Completes Part II of Appendix A
4. Determines how many vacation hours the Recipient will
need
5. Identifies and contacts potential donors
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UCSD Staff Association maintains a list of potential donors
Department business officer or HR contact may know of potential
donors
6. Coordinates the completion of Parts I and II of Appendix C:
Donor Form
Employee Relations, Policy Development and Work/Life
How to apply
• Prospective Recipient’s Department (cont.)
7. Establishes and monitors the vacation leave credit bank for
the Recipient following the receipt of Appendix C
8. Completes Parts I and II of Appendix D: Transfer Form
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Only transfers the leave credit hours needed to keep the Recipient on
pay status during the previous and/or current pay periods
9. Submits Appendix C and Appendix D to Payroll
10. Forwards copies of all for forms to Employee Relations,
Policy Development and Work/Life
11. Notifies the Donor(s) of transfer by providing a copy of
Appendix D page 2 only
12. Maintains a copy of all forms for departmental records
13. Ensures the confidentiality of the program process to
protect voluntary aspect
Employee Relations, Policy Development and Work/Life
How to apply
• Prospective Donor
1. Completes Part I of Appendix C: Donor Form
2. Submits Appendix C to department head (or designee) for
approval
3. Maintains confidentiality of the program
Employee Relations, Policy Development and Work/Life
How to apply
• Prospective Donor’s Department
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5.
Reviews Part I of Appendix C
Completes Part II of Appendix C
Submits Appendix C to the Recipient’s department
Maintains confidentiality of the program
Ensures records related to the transfer of vacation leave
credits are maintained
Employee Relations, Policy Development and Work/Life
FAQ
• Why is sick leave not eligible to be transferred?
Sick leave is not something an employee “owns”
• Can an employee donate time to a central donation bank?
No, donations must be designated to a specific person.
• What is the minimum/maximum number of hours you can
donate?
Min: 8 hours
Max: 50% of Donor’s annual vacation leave accrual entitlement, or
50% of Donor’s vacation balance at the time of transfer
whichever is less
Employee Relations, Policy Development and Work/Life
FAQ
• Is there a cost to the Donor or his/her department?
No, there is not a cost to the donor or his/her department
• Can CLDP be used in lieu of disability?
No, but CLDP can be used if leave balances are exhausted to
cover the waiting period
Employee Relations, Policy Development and Work/Life
CLDP Online
Catastrophic Leave Donation Program
http://blink.ucsd.edu/go/catastrophicleave
How to Apply for Catastrophic Leave
http://blink.ucsd.edu/go/catleave
Complete Policy and Appendices
http://www-hr.ucsd.edu/qwl/policies/pdf/sp43.pdf
Employee Relations, Policy Development and Work/Life