SAC Training - Lake County Schools
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Transcript SAC Training - Lake County Schools
SCHOOL ADVISORY COUNCIL
TRAINING
2012-2013
What is a School Advisory Council?
Sunshine Law and School Advisory Councils
SAC Membership Requirements and Elections
Bylaws
Meeting Requirements
SAC Member and Officer Roles
SAC Meeting Minutes
School Improvement Funds and Expenditures
Requirements for Five Star School Award
Collaborative Partnering
Shared Decision-Making
How to write meaningful School Improvement Plans (SIP’s)
Linking the plan to State Goals and Priorities and the School
Board Priorities
Goals
Needs Assessments
Objectives
Strategies
Performance Measures
Budget Based
Additional Requirements
SIP Due Dates
Mid Year Reports and Due Dates
Contacts for assistance
SAC Basics
A group intended to represent the broad
school community and those persons closest
to the students who will share responsibility
for guiding the school toward continuous
improvement.
Referred to as SAC’s
Required by all schools, including charter
schools
Charter schools may use their governing body
(Charter Board) as their SAC
Created and governed by law
Elected by peers
Subject to the Sunshine Law
Assist leaders (principal, superintendent) with
school district direction
Have the goal of increasing student achievement for
all students in a safe learning environment
All meetings must be noticed and must be
open to the public
Minutes must be recorded
Members may not communicate with one
another about SAC business outside of a
publicly noticed meeting
Includes email, phone calls, and other
communication
Assists in preparation and evaluation of SIP
Decides jointly with school faculty how A+
recognition funds are spent
Assists principal with the school budget
Performs functions as prescribed by school
board
Monitor the SIP
Comprised of principal, appropriate balanced number of teachers,
staff, parents, community members, and students (Assistant Principals
may not be voting members and should NOT be listed as members)
Must represent ethnic, racial, economic community (may require
appointment by School Board)
Document student demographics for specific day for membership
compliance
▪ Free and reduced lunch percentages determines low-socioeconomic make-up
▪ Student race/ethnicity percentages must be represented by SAC
(within approximately 5%)
Majority (over 51%) must not be employed by the Lake County
School Board in any capacity
Elected by peer groups
Teachers elect teachers
Classified employees elect classified
employees
Students elect students (middle and high)
Parents elect parents
Business and community members are
recommended by the Principal and approved
by a vote of the SAC
Voting to elect SAC members can occur during meetings
(faculty meetings, staff meetings, open house, parent
nights) or by mail, secret ballot, or by show of hands.
Ballots are counted, recorded, and retained.
Ballots and voting records should be kept on file in the
school
Voting records are recorded in the official SAC minutes
Elections must be fair and open and may be written,
signed, or computerized ballots as long as the ballots are
recorded officially for auditing purposes.
Elect alternates if SAC bylaws permit
Allows timely replacement of members
Increases participation
Adoption of school calendar
Input into District’s Legislative Program
Develop Waivers for School Improvement
Plans
Attendance waivers, School uniform waivers, etc.
Monitor school safety
Assist in stakeholder surveys
Liaison to community
Special committees, school improvement
teams, accreditation teams
Name of council
Purposes, basic policies, governance
Duties and obligations
School Improvement funds
Expenditure of A+ Funds
Development of School Improvement Plan (SIP)
Assist with School’s Annual Budget
Membership and election
Election procedures
Appointment procedures
Represents demographics of
school/community
At least 51% must be non-Lake County
Schools employees
Attendance requirements
Decisions/Meetings
Three business-day advance notice to all
members regarding meeting that will
include a vote on an agenda item
Sunshine Law requirement
Special or Ad Hoc Committees
Quorum > 51%
Officers and Election
Positions, duties, procedures for elections
and term of office
Nominating committee
Duties, meetings, quorum of executive board
Emergency decision procedures
Amendments or revisions of bylaws
Fiscal year, parliamentary authority
At least 3 days written notice to SAC
members regarding matters that require
a vote
Requires a quorum of at least 51%
Schedule meetings when stakeholders
can attend
Minutes must be recorded
Attend meetings and training
Use district and state goals as guide
Assess school data and surveys
Assist in the preparation, implementation,
and evaluation of the SIP
Identify and prioritize school needs
Develop improvement strategies
Measure results
Assist with preparation of school budget
Knowledgeable – duties and responsibilities
Creates agenda
Prepares for meetings
Facilitates meetings
Maintains focus, order, and involvement
Signs SIP
While any member can be elected to serve as
Chair or Co-Chair, it is recommended that
neither the Principal nor a student serve in this
capacity.
Represents school administration
Assesses school data, surveys
Facilitates SAC recommendations
Implements SIP
Ensures compliance with required reports
Facilitates SAC elections and
appointments
Keeps SAC informed
Encourages participation, problem solving,
teamwork
Part of the SAC team
Treasurer
Maintains funds
Secretary
Letters and other correspondence
Records minutes
Parliamentarian
Time keeper, Roberts Rules of Order
Determines quorum
Writes and records minutes
Distributes minutes
Maintains records of minutes
Maintains records of attendance
Duties at the meetings
Provides or reads the minutes from prior meeting
Takes accurate minutes of current meeting
Duties after the meeting
Promptly writes minutes
Dispatches correspondence
Distributes minutes for next meeting and agenda prep
Notifies members of elections, appointments, next meeting
Emails minutes after each meeting to District Office (Dee Dunbar)–as
required by state statute
Required by Sunshine Law and State
Statutes
Verifies procedures were followed
Documents attendance and quorums
Provides documentation for public
Documents decisions
Type of meeting
Date, time, place
Agenda
Attendance
Quorum
Appointment/replacement of members (if
any)
Call to order
Vote on minutes from prior meeting
Any correspondence
Motions and Votes
Motion and name of mover
Second to motion
Amendments to motion
Voting record (who and how voted)
▪ Chair must vote
▪ No abstentions unless conflict of interest
▪ Must have a quorum
Elections
Reports, presentations, programs
Report of what is done
Time of adjournment
Next meeting, date, time, place
Signature with typed name and
position
Verbatim discussion
Personal comments
Motions not stated by the
chair
Entire reports
Contact Persons:
Carol MacLeod, Chief Financial Officer
[email protected]
Denise Coit, Finance Director
[email protected]
352-253-6560
Section 1001.452(2) – Requires SAC to assist
in school budget preparation
Section 1008.36 – School Recognition Funds
If funded
School Recognition funds for maintaining an A
or improving by one letter grade
Amount based on unweighted FTE (per
student)
Expenditure is jointly decided by SAC and
faculty
May be used for bonuses, materials, supplies,
temp personnel
Decision Deadline: February 1 or will be
divided among current classroom teachers
only
Fundraising by SAC’s is permitted. Contact
the Finance Department for information.
Minimum of 8 meetings per year
Average 80% attendance
Annual presentation of SIP to community
Ongoing training and development of
committee
SIP includes new idea that involves the
community
SAC participation in needs assessment
Training for staff and SAC on collaborative
partnering and shared decision-making
All can embrace an idea?
All can endorse an idea?
All can live with an idea?
No one will sabotage a decision?
Majority rules?
When all points of view have been
heard and the will of the group is
evident – even to those who most
oppose it.
Richard and Rebecca DuFour
Professional Learning Communities
Writing Meaningful School Improvement Plans
Each school, including charter and
Department of Juvenile Justice (DJJ)
schools, is required to have a school
improvement plan per Florida Statute
Student achievement
Efficient and effective operations and
performance based budgeting
Safe environment
Highly developed and high performing
staff
Technological innovation
Family and community involvement
The mission of Lake County Schools
is to provide every student with
individual opportunities to excel.
2
R U C Ready?
This provides the current status and is based
on data from student testing, discipline data,
and climate surveys
Utilization of multiple sources of student and
school performance data
Annual climate survey results from various
stakeholders
Objectives are developed for each goal,
and become measurable and quantifiable
guidance to short-term planning and
allocation of resources.
S - Specific
M - Measurable
A - Achievable
R – Person responsible should be designated
for each goal
T – Time specific
The specific steps, research based
programs, and required staff
development that will be necessary to
implement to achieve the objectives and
goals.
Quantifiable indicators used to measure
the progress against a particular
objective in terms of workload,
efficiency and effectiveness.
Performance measures provide the
mechanism to evaluate the success of
the goals, objectives, and strategies.
Linking the goals, objectives, and strategies to
the actual cost of implementation allows the
school community, board, and stakeholders to
evaluate the return on investment of the
School Improvement Plan. This answers the
following questions:
Are we appropriately funding our needs?
Is our plan value driven?
Are we effective and efficient?
Goal to address Safe Learning Environment
Goal to address Bullying
Dropout prevention and Academic Intervention
Programs must be reflected in SIP
Differentiated Accountability Requirements
Schools primarily serving grades 6-12
Address the ten guiding principles for secondary school
redesign
Task
Due Ds
SIP Completed and Submitted for
District Review
September 7, 2012
District Review Period and
Feedback Provided to Schools
September 17, 2012
Corrections made on
DOE Template
October 1, 2012
Board Approval
October 9, 2012
Florida DOE Office of School Improvement
School Advisory Council Information
Lake County Schools Department Evaluation, and
Accountability
Kathleen Farner Thomas, Ph.D., Director
Stephannie Wiley, Accountability Analyst
Dee Dunbar, Secretary
Lake County Schools
Dr. Susan Moxley, Superintendent
Mr. Hugh Hattabaugh, Chief Academic
Officer
Lake County Schools Website
http://lake.k12.fl.us
To access School Improvement and SAC Information
Select:
Department of Evaluation and Accountability
or click on:
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Presentation created by Kathleen Farner Thomas, Ph.D.
Director of Evaluation and Accountability