Transcript SAC Training - Lake County Schools

SCHOOL ADVISORY COUNCIL
TRAINING
2012-2013











What is a School Advisory Council?
Sunshine Law and School Advisory Councils
SAC Membership Requirements and Elections
Bylaws
Meeting Requirements
SAC Member and Officer Roles
SAC Meeting Minutes
School Improvement Funds and Expenditures
Requirements for Five Star School Award
Collaborative Partnering
Shared Decision-Making
How to write meaningful School Improvement Plans (SIP’s)
Linking the plan to State Goals and Priorities and the School
Board Priorities
 Goals
 Needs Assessments
 Objectives
 Strategies
 Performance Measures
 Budget Based
 Additional Requirements
 SIP Due Dates
 Mid Year Reports and Due Dates
 Contacts for assistance


SAC Basics



A group intended to represent the broad
school community and those persons closest
to the students who will share responsibility
for guiding the school toward continuous
improvement.
Referred to as SAC’s
Required by all schools, including charter
schools
 Charter schools may use their governing body
(Charter Board) as their SAC
Created and governed by law
Elected by peers
Subject to the Sunshine Law
Assist leaders (principal, superintendent) with
school district direction
 Have the goal of increasing student achievement for
all students in a safe learning environment







All meetings must be noticed and must be
open to the public
Minutes must be recorded
Members may not communicate with one
another about SAC business outside of a
publicly noticed meeting
 Includes email, phone calls, and other
communication





Assists in preparation and evaluation of SIP
Decides jointly with school faculty how A+
recognition funds are spent
Assists principal with the school budget
Performs functions as prescribed by school
board
Monitor the SIP





Comprised of principal, appropriate balanced number of teachers,
staff, parents, community members, and students (Assistant Principals
may not be voting members and should NOT be listed as members)
Must represent ethnic, racial, economic community (may require
appointment by School Board)
Document student demographics for specific day for membership
compliance
▪ Free and reduced lunch percentages determines low-socioeconomic make-up
▪ Student race/ethnicity percentages must be represented by SAC
(within approximately 5%)
Majority (over 51%) must not be employed by the Lake County
School Board in any capacity
Elected by peer groups





Teachers elect teachers
Classified employees elect classified
employees
Students elect students (middle and high)
Parents elect parents
Business and community members are
recommended by the Principal and approved
by a vote of the SAC
Voting to elect SAC members can occur during meetings
(faculty meetings, staff meetings, open house, parent
nights) or by mail, secret ballot, or by show of hands.
 Ballots are counted, recorded, and retained.
 Ballots and voting records should be kept on file in the
school
 Voting records are recorded in the official SAC minutes
 Elections must be fair and open and may be written,
signed, or computerized ballots as long as the ballots are
recorded officially for auditing purposes.

Elect alternates if SAC bylaws permit
 Allows timely replacement of members
 Increases participation



Adoption of school calendar
Input into District’s Legislative Program
Develop Waivers for School Improvement
Plans
 Attendance waivers, School uniform waivers, etc.




Monitor school safety
Assist in stakeholder surveys
Liaison to community
Special committees, school improvement
teams, accreditation teams



Name of council
Purposes, basic policies, governance
Duties and obligations
 School Improvement funds
 Expenditure of A+ Funds
 Development of School Improvement Plan (SIP)
 Assist with School’s Annual Budget

Membership and election
 Election procedures
 Appointment procedures
 Represents demographics of
school/community
 At least 51% must be non-Lake County
Schools employees
 Attendance requirements

Decisions/Meetings
 Three business-day advance notice to all
members regarding meeting that will
include a vote on an agenda item
 Sunshine Law requirement
 Special or Ad Hoc Committees
 Quorum > 51%

Officers and Election
 Positions, duties, procedures for elections
and term of office
 Nominating committee
 Duties, meetings, quorum of executive board
 Emergency decision procedures


Amendments or revisions of bylaws
Fiscal year, parliamentary authority




At least 3 days written notice to SAC
members regarding matters that require
a vote
Requires a quorum of at least 51%
Schedule meetings when stakeholders
can attend
Minutes must be recorded








Attend meetings and training
Use district and state goals as guide
Assess school data and surveys
Assist in the preparation, implementation,
and evaluation of the SIP
Identify and prioritize school needs
Develop improvement strategies
Measure results
Assist with preparation of school budget







Knowledgeable – duties and responsibilities
Creates agenda
Prepares for meetings
Facilitates meetings
Maintains focus, order, and involvement
Signs SIP
While any member can be elected to serve as
Chair or Co-Chair, it is recommended that
neither the Principal nor a student serve in this
capacity.
Represents school administration
Assesses school data, surveys
Facilitates SAC recommendations
Implements SIP
Ensures compliance with required reports
Facilitates SAC elections and
appointments
 Keeps SAC informed
 Encourages participation, problem solving,
teamwork
 Part of the SAC team







Treasurer
 Maintains funds

Secretary
 Letters and other correspondence
 Records minutes

Parliamentarian
 Time keeper, Roberts Rules of Order






Determines quorum
Writes and records minutes
Distributes minutes
Maintains records of minutes
Maintains records of attendance
Duties at the meetings
 Provides or reads the minutes from prior meeting
 Takes accurate minutes of current meeting

Duties after the meeting





Promptly writes minutes
Dispatches correspondence
Distributes minutes for next meeting and agenda prep
Notifies members of elections, appointments, next meeting
Emails minutes after each meeting to District Office (Dee Dunbar)–as
required by state statute
Required by Sunshine Law and State
Statutes
 Verifies procedures were followed
 Documents attendance and quorums
 Provides documentation for public
 Documents decisions










Type of meeting
Date, time, place
Agenda
Attendance
Quorum
Appointment/replacement of members (if
any)
Call to order
Vote on minutes from prior meeting
Any correspondence

Motions and Votes
 Motion and name of mover
 Second to motion
 Amendments to motion
 Voting record (who and how voted)
▪ Chair must vote
▪ No abstentions unless conflict of interest
▪ Must have a quorum
 Elections
Reports, presentations, programs
Report of what is done
Time of adjournment
 Next meeting, date, time, place
 Signature with typed name and
position



 Verbatim discussion
 Personal comments
 Motions not stated by the
chair
 Entire reports
Contact Persons:
Carol MacLeod, Chief Financial Officer
[email protected]
Denise Coit, Finance Director
[email protected]
352-253-6560


Section 1001.452(2) – Requires SAC to assist
in school budget preparation
Section 1008.36 – School Recognition Funds

If funded





School Recognition funds for maintaining an A
or improving by one letter grade
Amount based on unweighted FTE (per
student)
Expenditure is jointly decided by SAC and
faculty
May be used for bonuses, materials, supplies,
temp personnel
Decision Deadline: February 1 or will be
divided among current classroom teachers
only

Fundraising by SAC’s is permitted. Contact
the Finance Department for information.
Minimum of 8 meetings per year
Average 80% attendance
Annual presentation of SIP to community
Ongoing training and development of
committee
 SIP includes new idea that involves the
community
 SAC participation in needs assessment
 Training for staff and SAC on collaborative
partnering and shared decision-making









All can embrace an idea?
All can endorse an idea?
All can live with an idea?
No one will sabotage a decision?
Majority rules?
When all points of view have been
heard and the will of the group is
evident – even to those who most
oppose it.
Richard and Rebecca DuFour
Professional Learning Communities
Writing Meaningful School Improvement Plans

Each school, including charter and
Department of Juvenile Justice (DJJ)
schools, is required to have a school
improvement plan per Florida Statute






Student achievement
Efficient and effective operations and
performance based budgeting
Safe environment
Highly developed and high performing
staff
Technological innovation
Family and community involvement
The mission of Lake County Schools
is to provide every student with
individual opportunities to excel.
2
R U C Ready?



This provides the current status and is based
on data from student testing, discipline data,
and climate surveys
Utilization of multiple sources of student and
school performance data
Annual climate survey results from various
stakeholders

Objectives are developed for each goal,
and become measurable and quantifiable
guidance to short-term planning and
allocation of resources.





S - Specific
M - Measurable
A - Achievable
R – Person responsible should be designated
for each goal
T – Time specific

The specific steps, research based
programs, and required staff
development that will be necessary to
implement to achieve the objectives and
goals.

Quantifiable indicators used to measure
the progress against a particular
objective in terms of workload,
efficiency and effectiveness.
Performance measures provide the
mechanism to evaluate the success of
the goals, objectives, and strategies.

Linking the goals, objectives, and strategies to
the actual cost of implementation allows the
school community, board, and stakeholders to
evaluate the return on investment of the
School Improvement Plan. This answers the
following questions:
 Are we appropriately funding our needs?
 Is our plan value driven?
 Are we effective and efficient?
Goal to address Safe Learning Environment
Goal to address Bullying
Dropout prevention and Academic Intervention
Programs must be reflected in SIP
 Differentiated Accountability Requirements
 Schools primarily serving grades 6-12



 Address the ten guiding principles for secondary school
redesign
Task
Due Ds
SIP Completed and Submitted for
District Review
September 7, 2012
District Review Period and
Feedback Provided to Schools
September 17, 2012
Corrections made on
DOE Template
October 1, 2012
Board Approval
October 9, 2012

Florida DOE Office of School Improvement
School Advisory Council Information

Lake County Schools Department Evaluation, and
Accountability
 Kathleen Farner Thomas, Ph.D., Director
 Stephannie Wiley, Accountability Analyst
 Dee Dunbar, Secretary
Lake County Schools
Dr. Susan Moxley, Superintendent
Mr. Hugh Hattabaugh, Chief Academic
Officer
Lake County Schools Website
http://lake.k12.fl.us
To access School Improvement and SAC Information
Select:
Department of Evaluation and Accountability
or click on:
XXXXXXXXXXXXXXXXXX
Presentation created by Kathleen Farner Thomas, Ph.D.
Director of Evaluation and Accountability