Transcript Rehire & Change - UCSB Human Resources

PPS Web Enhancement
Rehires & Changes
UC Santa Barbara
Campus Rollout
June 2011
Introducing Phase 2!
 Rehires
and Changes
 A more user-friendly method of entering changes
on existing PPS data
 An alternative—but not a replacement—to the
existing rehire and appointment change bundles
in ‘regular’ PPS
 Available for immediate use at:
https://prod.ucop.edu/pp8
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PPS Web Enhancement Project Recap
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Multi-campus effort to create a web
interface for PPS
No changes to the underlying PPS structure
Project phases
1. New Hires (rolled out August 2010)
2. Rehires and Changes (June 2011)
3. Leaves and Separations (stay tuned!)
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Basic Objectives Recap
Interface is consistent with and supports
policies and controls
 Labels in “English”, not code
 Intuitive design
 Better navigation
 Better help functions
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And the frosting on the cake…
Ability to suspend transaction in the middle
and then return at another time
 Templates for repeating data
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 Campus Address
 Appointment & Distribution
“Smart” processing
 For a review, see “Web New Hire Powerpoint”
http://hr.ucsb.edu/hris/pps.php
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Web PPS Main Menu – Rehire & Change
https://prod.ucop.edu.pp8
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Select an Employee
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Select an Employee
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Select an Employee
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1. Employee Identification
Possible Actions
Name change
Correct name, social
security or date of birth
Notify Jo Ann Stark
(x2219)!
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2. Personal Information
Possible Actions
Change/Correct:
 Ethnic data
 Disability status
 Veteran status
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3. Address & Disclosures – Home Address
Possible Actions
Change/Correct:
Home address
Disclosures
Employee can also make
these changes on At Your
Service Online (AYSO)
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3. Address & Disclosures – Campus Address
Possible Actions
Change/Correct:
Campus address
Movement to another
department, such as:
 Rehire
 Transfer
 Promotion
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4. Citizenship & Taxes
Possible Actions
Change/Correct:
Citizenship status
Ex: Change from nonresident to resident alien
Tax allowances
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5. Employment Information
Rehire important items:
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Most Recent Hire Date
BELI
Employee Relations Code
Student Status
Special Training Req’d
Next Salary Review section
(Career)
5. Employment Information
Change important items:
 BELI (appt type change)
 Employee Relations Code
(title change)
 Special Training Req’d (title
change)
 Student Status (no longer a
student)
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6. Appointments & Distributions – New Appt
Possible Actions for a
New Appointment
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Rehire
Reclassification
Promotion
Transfer
Change in appt type
6. Appointments & Distributions – New Dist
Possible Actions for a
New Distribution
 Funding change
 Equity
 Add stipend, shift
differential, etc.
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6. Appointments & Distributions – Action Codes
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7. Education
Possible Actions
Change/Correct:
 Education level
 License/Certificate
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8. Pay Distribution
Possible Actions
None!!
(Only one choice)
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9. Summary – New Data Tab
New Data
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9. Summary – Old Data Tab
Old Data
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10. Review Messages & Update
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11. Post Authorization Notification (PAN)
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12. Confirmation
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13. IDOC
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Things to remember…
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Explorer 7 or higher, Firefox or Safari
Access is automatic with regular PPS access
Web entry now available for:
 New hire
 Rehire
 Changes
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Transaction may be suspended for one day
Templates
Stay tuned for the next phase, Leaves of Absence
and Separations!
Resources
PPS Information Web Site
http://hr.ucsb.edu/hris/pps.php
 Coni Edick

 [email protected], x3197

Lou Browdy
 [email protected], x2326

Jo Ann Stark
 [email protected], x2219
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