Rehire & Change - UCSB Human Resources
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Transcript Rehire & Change - UCSB Human Resources
PPS Web Enhancement
Rehires & Changes
UC Santa Barbara
Campus Rollout
June 2011
Introducing Phase 2!
Rehires
and Changes
A more user-friendly method of entering changes
on existing PPS data
An alternative—but not a replacement—to the
existing rehire and appointment change bundles
in ‘regular’ PPS
Available for immediate use at:
https://prod.ucop.edu/pp8
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PPS Web Enhancement Project Recap
Multi-campus effort to create a web
interface for PPS
No changes to the underlying PPS structure
Project phases
1. New Hires (rolled out August 2010)
2. Rehires and Changes (June 2011)
3. Leaves and Separations (stay tuned!)
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Basic Objectives Recap
Interface is consistent with and supports
policies and controls
Labels in “English”, not code
Intuitive design
Better navigation
Better help functions
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And the frosting on the cake…
Ability to suspend transaction in the middle
and then return at another time
Templates for repeating data
Campus Address
Appointment & Distribution
“Smart” processing
For a review, see “Web New Hire Powerpoint”
http://hr.ucsb.edu/hris/pps.php
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Web PPS Main Menu – Rehire & Change
https://prod.ucop.edu.pp8
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Select an Employee
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Select an Employee
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Select an Employee
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1. Employee Identification
Possible Actions
Name change
Correct name, social
security or date of birth
Notify Jo Ann Stark
(x2219)!
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2. Personal Information
Possible Actions
Change/Correct:
Ethnic data
Disability status
Veteran status
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3. Address & Disclosures – Home Address
Possible Actions
Change/Correct:
Home address
Disclosures
Employee can also make
these changes on At Your
Service Online (AYSO)
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3. Address & Disclosures – Campus Address
Possible Actions
Change/Correct:
Campus address
Movement to another
department, such as:
Rehire
Transfer
Promotion
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4. Citizenship & Taxes
Possible Actions
Change/Correct:
Citizenship status
Ex: Change from nonresident to resident alien
Tax allowances
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5. Employment Information
Rehire important items:
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Most Recent Hire Date
BELI
Employee Relations Code
Student Status
Special Training Req’d
Next Salary Review section
(Career)
5. Employment Information
Change important items:
BELI (appt type change)
Employee Relations Code
(title change)
Special Training Req’d (title
change)
Student Status (no longer a
student)
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6. Appointments & Distributions – New Appt
Possible Actions for a
New Appointment
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Rehire
Reclassification
Promotion
Transfer
Change in appt type
6. Appointments & Distributions – New Dist
Possible Actions for a
New Distribution
Funding change
Equity
Add stipend, shift
differential, etc.
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6. Appointments & Distributions – Action Codes
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7. Education
Possible Actions
Change/Correct:
Education level
License/Certificate
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8. Pay Distribution
Possible Actions
None!!
(Only one choice)
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9. Summary – New Data Tab
New Data
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9. Summary – Old Data Tab
Old Data
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10. Review Messages & Update
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11. Post Authorization Notification (PAN)
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12. Confirmation
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13. IDOC
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Things to remember…
Explorer 7 or higher, Firefox or Safari
Access is automatic with regular PPS access
Web entry now available for:
New hire
Rehire
Changes
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Transaction may be suspended for one day
Templates
Stay tuned for the next phase, Leaves of Absence
and Separations!
Resources
PPS Information Web Site
http://hr.ucsb.edu/hris/pps.php
Coni Edick
[email protected], x3197
Lou Browdy
[email protected], x2326
Jo Ann Stark
[email protected], x2219
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