Customs Administration of the Republic of Macedonia World Customs Forum 2010

Business & Customs Cooperation in Macedonia Istanbul, October 2010 Vancho Kargov, DG [email protected]

Macedonian Customs Administration Serbia Kosovo Bulgaria Albania Greece

Business & Customs Advisory Council Establishment Basis Convention of Harmonization and Simplification of the Customs Procedures (Revized Kyoto Convention), ratified by the Parliament of the Republic of Macedonia in December 2008 Institutionalization The Advisory Council was established by signing a Memorandum of Cooperation and Partnership and Memorandum for establishing an Advisory Council between the Customs Administration and the unions of economic operaters on January 30 th 2009

Business & Customs Advisory Council Participating Parties Economic Chamber of Macedonia Depending on the topics, guests are invited to Economic Chamber of Northwest Macedonia of the trade marks) Association of Transporters’ Syndicates Economic Chamber's Freight Forwarders Group Association of Enterprises for Road International Transport

Business & Customs Advisory Council Basic Principles Promoting the partnership between the Customs Administration and the business community Ensuring high level of trade security and facilitation Modernization of the customs procedures Training and education

Business & Customs Advisory Council Basic Tasks Reviewing relevant issues and problems in the customs area Proposing measures for overcoming and resolving the problems Modernization of the customs procedures Preparation of a new customs regulations Presentation of new plans and ideas, and sharing views and opinions

Business & Customs Advisory Council Methods of Cooperation Consultation, communication and exchange of information Regular monthly meetings, and if needed, ad hoc meetings are conducted Presentation of new plans and ideas, and sharing views and opinions Adoption of decisions and conclusions, monitoring the realization

Business & Customs Advisory Council Methods of Cooperation Cooperation and partnership in developing new projects Training and education on customs policies for the participants Organizing regional conferences and presentations for economic operators

Business & Customs Advisory Council Organization Official invitations for the meetings, draft agenda and written materials Evidence of the adopted conclusions Date of the meeting Conclusion Measures for realization of the conclusions Competent party for realization Deadline for realization Progress in realization

Business & Customs Advisory Council Realization of the Conclusions Permanent activities 15% Not realized 10% Realization in progress 20% Realized 55%

Business & Customs Advisory Council Results Prior discussions on drafts amendments and new regulation Customs law Tariff law Law on Customs administration Law on administrative fees Rulebook on fees for customs services Rulebook on distribution of the EUR 1 forms

Business & Customs Advisory Council Results Projects Electronic single window and one stop shop for issuing export & import licenses and tariff quota Tariff law Electronic system for issuing inward processing licenses Ongoing development of new CDPS Promotion of the simplified procedures and other available simplifications for economic operators

Business & Customs Advisory Council Results Trainings for customs officers and economic operators TIR certificates CEMT licenses CMR Law on road traffic WCO professional standards Electronic single window and one stop shop for issuing export & import licenses and tariff quota

Business & Customs Advisory Council Results Trainings for customs officers and economic operators AEO Simplified procedures Inward processing IPR protection

Business & Customs Advisory Council Results Increased mutual understanding and confidence Customs officers started to listen Adopted regulation that satisfied common interests Eliminated and reduced fees and customs duties Simplified customs procedures and waiting time

Business & Customs Advisory Council Results Established system for IPR protection Reduced black tobacco market Reduced undervaluation Increased IT awareness

Business & Customs Advisory Council Ongoing activities Organization of meetings and cooperation with the business community at the regional level Organizing trainings for all the participants in the customs operations Further promotion of the simplified procedures and AEO concept Initiatives for elimination of non - tariff barriers in the pre-customs procedure

Business & Customs Advisory Council Certificates for Gratitude Certificates of Gratitude were awarded to the members of the Advisory Council, recognizing their successful results in promoting and improving customs & business partnership

Trade Facilitation (IT aspects)

Development of New CDPS Based on electronic declaration Compatible with EU standards Interoperable with EU systems Access to the border inspection authorities risk-analysis criteria in the CDPS and 24/7 support by the customs authorities Under preparation technical specifications for interconnection with TARIC, EBTI, Quota, Surveillance and ECICS (IPA 2009)

Trade Facilitation (IT aspects)

Development of New CDPS Interoperability Implementation Strategy of MCA has been drawn up with plans for the forthcoming projects New Computerized Transit System Integrated Tariff Environment Excise management and control system Automated export system Automated import system Customs portal, and other systems

Trade Facilitation (IT aspects)

Macedonian single window for export and import licenses and quotas - EXIM In production since November 2008 Can be found at www.exim.gov.mk

, administrated by MCA

Trade Facilitation (IT aspects)

Macedonian single window for export and import licenses and quotas - EXIM Paperless management of export, import and transit licenses and quotas Basic Principals UNECE Recommendation 33 on Establishing a Single Window and Recommendation 34 on Single Window Data Harmonization and Standardization Decision of the European Commission on Electronic Customs Experience of the other countries in implementing SW

Trade Facilitation (IT aspects)

Macedonian single window for export and import licenses and quotas - EXIM Organization Involved 16 Government agencies with defined responsibilities standardized data Food inspection Created common data set of 80 harmonized and Veterinary inspection Phyto-sanitary inspection Retracted of the annexes to the requests Ministry of agriculture Standardized 66 various licenses Radiation directorate Introduced central Management of Common Data Ministry for economy Amended 6 laws and adopted rulebook for administration of EXIM Ministry for environment National bank

Trade Facilitation (IT aspects)

Macedonian single window for export and import licenses and quotas - EXIM Functionalities Single frame for all required information for obtaining import, export or transit licenses E – submission and issuance of 66 different export, import and transit licenses and customs quotas, only once and at one place Tracking the status of licenses Service availability 24 hours / 7 days a week Comprehensive exchange of standardized and harmonized data in future

Trade Facilitation (IT aspects)

Macedonian single window for export and import licenses and quotas - EXIM Government Authorities connected to system 16 Different types of licenses processed on daily basis Registered users of the system

FACTS

Applications for licenses processed in 2009 66 500 majority of which are forwarders, each representing number of Businesses 35 000 Applications for tariff quotas processed in 2009 3 700 Time for obtaining an Export/Import license Max. 3 hours from on-line application Time for obtaining a tariff quota Max. 3 hours from on-line application

Trade Facilitation (IT aspects)

Macedonian single window for export and import licenses and quotas - EXIM Current development of new functionalities E-submissions and issuance of licenses for bilateral road transportation Interoperability with the new ICT systems of the Veterinary inspection Interoperability with the new CDPS New reports Plans E-submission and issuance of all types of licenses, not only export, import and transit licenses

Trade Facilitation (IT aspects)

Electronic applications for inward processing licenses Electronic submission of application for licenses Acceptance and verification of application Automatic control of data validity in the application Processing of the application and exchange of information and documents with the applicants Issuance of the licenses Reports

Trade Facilitation (IT aspects)

Electronic applications for inward processing licenses Operational in MCA from January 2010

-

ELECTRONIC DOCUMENT NOT VALID YET User Manual on the application for processing requests for authorisations for inward processing

Trade Facilitation (IT aspects)

Organization of business processes EDMS of MCA In production since 01.01.2010

Integrated Information System of MCA covers: - Human resource management module, - Material and financial operations module,

-

Electronic Document Management System EDMS

Trade Facilitation (IT aspects)

Organization of business processes EDMS of MCA Archiving and processing electronic documents and electronic copies of paper documents/images Electronic signature and circulation of electronic documents Electronic monitoring of the status of the documents: Preparation Archive Distribution Location Movement History Security Authenticity

Trade Facilitation (IT aspects)

Organization of business processes EDMS of MCA Identified business processes (about 190) Fixed maximum time period for accomplishment of the business processes Identified contact points and relations between business processes Identified standard types of documents Introduced digital signature Developed software and 30 rulebooks and manuals securing operability of the system

Trade Facilitation (IT aspects)

Organization of business processes EDMS of MCA Functionalities – Distribution and processing electronic document Received/sent and internal mail and documents, attachments and links Scanning Classifying Marking Recording Sending Receiving Assignment of the documents In preparation exchange of electronic documents with other Government agencies Organizational structure Additional athoratizations Ad-hoc Faces of the procedures

Trade Facilitation (IT aspects)

Organization of business processes EDMS of MCA Functionalities – Electronic exchange of documents with external partners Internet portal

www.customs.gov.mk/edms

Trade Facilitation (IT aspects)

Organization of business processes EDMS of MCA Functionalities – Electronic exchange of documents with external partners

Trade Facilitation (IT aspects)

Organization of business processes Ongoing preparations for new EDMS Defining all evidences in MCA, types and characters of data Defining all forms for internal and external usage Harmonization of data and forms and elimination of duplications Defining administrators Development of the software Adoption of rulebooks and manuals

Trade Facilitation (IT aspects)

Consolidation of the border inspections risk analyses systems In progress analyses on development consolidation of the border inspection risk analyses systems with CDPS of the Macedonian Customs administration

Customs Administration of the Republic of Macedonia

Istanbul, October 2010

THANK YOU

Vancho Kargov, DG [email protected]