Transcript PPTX Presentation – More Information
When ?
16
th
October 2013 : 10 AM – 6 PM 17
th
October 2013 : 10 AM – 6 PM 18
th
October 2013 : 4PM – 10 PM
Why ?
• • • •
To promote Poornima Brand at local level involving students and faculty members.
To create a platform for interaction & bonding with peers & students.
To showcase the sporting & team working capabilities of students of Poornima University.
And to take a break from regular academic sessions & freshen up mind for forthcoming end term exams.
How ?
1200 + Students 200 + Employees 100 + Managers 19 Events Followed by Mega Mega Mega Cultural Night hosted by Viacom 18 (MTV).
Targets !!!
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Attendance
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90% - 100% - Excellent 75% - 90% - Good 65% - 75% - Average Below 60% - Poor Media Coverage
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More than 500 words & 3 Photo - Excellent 300-500 words & 2 Photo - Average Below 300 words & 1 Photo - Poor
Working Hierarchy
Governing Team Advisory Team Core Planning & Management Team Organizing Team Faculty Organizers Captains
Governing Team
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Dr. K.K.S.Bhatia, In-Charge President.
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Dr. Manoj Gupta, Dean (SET & SBA).
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Prof. Mahesh Bundele, Coordinator, Research.
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Dr. Chandni Kirpalani, Registrar.
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Ms. Nupur Shrivastav, Controller of Examination.
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Mr. Chain Raj Kothari, Chief Finance & Accounts Officer.
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Mr. Amit Gupta, Proctor.
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Mr. Rahul Singhi, Officer on Special Duty.
Advisory Team
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Mr. J.R Lohar, Group Coordinator [First Year].
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Mr. Gaurav Mohan Mathur, HoD-B.Arch.
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Mr. Hariom Gurjar, HoD-MBA/BBA/B.Com.
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Mr. Gaurav Soni, HoD-EE/EC.
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Mr. Ashwini Kapoor, HoD-M.E.
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Ms. Ramma Singh, HoD-Civil.
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Ms. Shikha Gautam, HoD-C.E/BCA.
Core Planning & Management Team
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Mr. Amit Gupta, Convener.
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Mr. Anmol Chaturvedi, Representative of Outdoor Sports/ Infrastructure Preparation.
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Mr. Manoj Gautam, Representative of Indoor Sports / Transportation & Hospitality.
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Ms. Sakshi Jain, Representative of Club Activity/ Store, Facility, & Helpdesk.
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Mr. Nitin Lathi, Representative of Invitation, Documentation & Feedback.
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Mr. Rahul Singhi, Representative of I.T & Registration.
Organizing Team
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Representatives of CPMT themselves.
Faculty Organizer, Indoor Sports.
Faculty Organizer, Club Activity.
Faculty Organizer, Outdoor Sports.
Faculty Organizer, Infrastructure Preparation.
Faculty Organizer, Invitation, Documentation & Feedback.
Faculty Organizer, I.T & Registration.
Faculty Organizer, Store, Facility, & Helpdesk.
Faculty Organizer, Transportation & Hospitality.
Faculty Organizer, Security & Discipline.
Faculty Organizer’s Team
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Faculty Organizer himself.
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Various Captains.
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Student Volunteers (For Documentation) – 1.
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Student Volunteers – 2.
Captain’s Team
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Faculty Captain himself.
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Student Volunteers – 2.
Opportunity for Captains
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Ability to think, plan, execute, review and correction to finally accomplish desired objective and outcome.
Experiment on leadership and team working ability.
Establish Your credentials For worthwhile Responsibilities and Position.
Experience handling of various fields situations. Time Management skills.
Discover hidden potential.
Leadership skills.
Documentation & resource optimization.
Opportunity for Participants
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Illustrate Your Capabilities.
Realize your own potential.
Become member of big working group and enjoy its fruits of success.
Interaction and bonding with peers and students.
Recreation.
Active Participation.
Exposure to various events.
Work as a team and handle various situations.
Role of Captains
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Involve all stake holders.
Spread Information & Motivate Participants.
Ensure proper documentation & exchange of information.
Standby the time line, team sizes & other conditions carefully.
Discussion among members about selection of teams.
Keep track on performance of teams.
Ensure Discipline at all levels.
Collect Informal Feedback and convey to respective managers if critical.
Distribution of CPMT Member among Groups
CPMT MAIN OFFICE CPMT MEMBER Mr. Amit Gupta Ms. Sakshi Jain CPMT VOLUNTEERS 1. Mohd. Varis 3. Aman Kr. Gupta 5. Yogesh Bhati 2. Shiv Kr. Singh 4. Priya Agarwal 6. Surbhi Sharma CATEGORY EVENT MANAGEMENT GROUP CLUB SPORTS INDOOR SPORTS OUTDOOR INFRASTRUCTURE PREPARATION INVITATION, DOCUMENTATION & FEEDBACK STORE, FACILITY, & HELPDESK TRANSPORTATION & HOSPITALITY I.T & REGISTRATION CPMT MEMBER Mr. Sushil Jain Mr. Manoj Gautam Mr. Anmol Chaturvedi Mr. Anmol Chaturvedi Mr. Nitin Lathi Mr. Sakshi Jain Mr. Manoj Gautam Mr. Rahul Singhi *Any Grievance of Faculty Organizer , Captain or Volunteer will be resolved at CPMT Main Office i.e. Procr Office
SCHEDULE OF MEETING PRIOR LAKSHYA 2013 Teams GOVERNING TEAM CPMT + OT Faculty Organizer’s Team Captains DAY DATE REMARKS WEDNESDAY THURSDAY SATURDAY SATURDAY 18.09.2013
26.09.13
5.10.13
28.09.13
TUESDAY, THURSDAY, SATURDAY 1 , 3 , 5 OCTOBER 2013 DISCUSSION ABOUT THE PLANNING AND SUGGESTIONS FOR BETTER EXECUTION.
FLOAT INFORMATION ABOUT THEIR RESPECTIVE ROLES IN FEST REVIEW OF PREPARATION FLOAT INFORMATION TO FACULTY EVENT IN CHARGE FOR EXECUTION OF EVENTS.
PLANNING OF THEIR RESPECTIVE EVENT.
SUBMISSION OF LISTS
Time-line
SUBMITTED BY SUBMITTED TO LIST OF CAPTAINS LIST OF STUDENT VOLUNTEER LIST OF STUDENT VOLUNTEERS (EVENTS) LIST OF STUDENT VOLUNTEERS (EVENTS) RULES AND REGULATION OF EVENTS RULES AND REGULATION OF EVENTS LIST OF REQUIREMENTS (SIGNED BY OT Members) COLLECTION OF REQUIREMENT SUBMISSION OF POSTERS (4 PER EVENT ONLY FOR CLUB EVENT) SUBMISSION OF POSTERS (4 PER EVENT ONLY FOR CLUB EVENT) LIST OF TEAMS OT MEMBERS OT MEMBERS CONVENER OF FEST CONVENER OF FEST CAPTAINS OT MEMBERS CAPTAINS OT MEMBERS OT MEMBERS CONVENER OF FEST OT MEMBERS CONVENER OF FEST CAPTAINS CONVENER OF FEST RESPECTIVE STUDENT VOLUNTEERS CAPTAINS OT MEMBERS OT MEMBERS INDIVIDUAL TEAM CONVENER OF FEST I.T & REGISTRATION GROUP TIMELINE 28/09/13 TILL 12:00 NOON 28/09/13 TILL 12:00 NOON 30/09/13 TILL 9:00 AM 30/09/13 TILL 12:00 NOON 03/10/13 TILL 9:00 AM 3/10/13 TILL 12:00 NOON 5/10/13 TILL 12:00 NOON 7/10/13-10/10/13 TILL 3:00 PM 12/10/13 TILL 12:00 NOON 12/10/13 TILL 3:00 PM 12/10/13 TILL 12:00 NOON
DEADLINES
Presentation of basic drafts Finalization of schedule Formation of OT & CAPTAINS Presentation for II year students Formation of Student committees Presentation for I year students Release of poster Start of registration Finalization of certificates and prizes Last date of registration [For Team Events] Last date of registration [For Individual Events] Display of posters of each event (ONLY FOR CLUB EVENT) 18/09/13 25/09/13 28/09/13 30/09/13 30/09/13 01/10/13 01/10/13 01/10/13 02/10/13 05/10/13 05/10/13 14/10/13
Working Teams
EVENT TEAM
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Club Activities Indoor Sports Outdoor Sports
MANAGEMENT TEAM
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Infrastructure Preparation
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Invitation, Documentation & Feedback
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I.T & Registration
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Store, Facility & Helpdesk
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Transportation & Hospitality
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Security & Discipline
Category Club Indoor Sports Outdoor Sports
Organizing Team
Faculty Organizer Dr. Shilpi Saxena Mr. Gaurav Soni Mr. Mukesh Taker & Mr. Ashwini Kapoor Mr. Ankur Sharma Infrastructure Preparation Invitation, Documentation & Feedback I.T & Registration Store, Facility, & Helpdesk Transportation & Hospitality Security & Discipline Ms. Garima Mathur & Mr. Anil Ms. Shikha Gautam Dr. Preeti Kaushik Mr. Devendra Rizwani Mr. Himanshu Tiwari
Infrastructure Preparation
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Preparation of Field For Various Sports activities.
Water Facility for participants at ground.
Tent arrangements for audience and rest place for teams.
First Aid Facility at ground for participants.
Food Stalls for students.
Speakers and mike arrangements for announcements.
Help desk for students for reporting and queries.
Invitation, Marketing, Documentation & Feedback
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To act as a single body responsible for creating reports and results instinctively with the coordination of I.T & Registration Group.
To be in touch with all the Student Volunteers of Documentation at all level i.e. events and Management.
To give and take reports, results, data and formats with other Management Groups, as and when required, for efficient working in Fest.
To post event, to collect and retrieve reports from CAPTAINS at all level i.e. events, management etc. and submit them CPMT.
To collect and analyze data for analysis of student
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s satisfaction about activities of Fest.
To report CPMT about the feedback so that if anything is not working as per the planning, immediate measures can be taken to improvise the fest.
To collect feedback about pattern of participation and suggest modification for Fest.
To collect feedback about overall coordination among various authorities, event groups and individuals and highlight shortcomings.
To take stock of specific happenings and highlight the same in the report for improvement.
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I.T & Registration
To publish all the details of Fest on the website comprising schedule, registration forms, necessary contact details etc.
To train the students about the procedure of registration for participating in fest.
To ensure proper functioning of registration mechanism.
To generate regular reports (event wise/group wise) for documentation purposes.
To update the details/results of events on website on daily basis.
To upload event photographs on daily basis.
Store, Facility & Help Desk
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To design and publish the process of procurement of materials, issue and return of consumable and non-consumable materials.
To coordinate with purchase the same.
Organizer’s Team for possible requirements of materials and arrange to To issue the material as per defined process.
To maintain proper records and submit a report specifically highlighting misuse/inappropriate use of materials at the end of the fest.
To make available materials for welcoming the guests.
To arrange for the payment of the invited referees from outside Poornima Foundation.
To help the students with all kind of information (for eg. Exact venue of event, contact details of respective Volunteers etc.).
To establish and operate computerized help center with provision to make announcement regarding status & commencement of events, results, transport etc.
To design, publish and operate bus transport system during the event with details of routes, bus numbers, timings and drivers.
To arrange for escort of invited guests.
To arrange and publish details of one emergency vehicle in campus.
To make First-Aid box in campus and to appoint designated faculty members for its operation and to issue Wheel-Chair & Stretcher.
To design a system for making hygienic and healthy food items available.
To design and publish details of items along with their price which will be available on stalls.
To design and publish the system of refreshment for invited guests.
• • • •
Transport & Hospitality
To invite guests and dignitaries from and outside Poornima Foundation for inauguration of various events.
To receive the invited guests and escort them to appropriate venues.
To invite refries and judges for various events.
Transport facility for students and faculty in late hours.
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Security & Discipline
To design the overall security system for Fest and provide sufficient training/drill to each individual involved in maintenance of discipline.
To design specific security arrangements during cultural programs, take approval from local administration and police.
To create internal intelligence network in campus and channelize the flow of information for effective readdressal.
To ensure issue of PU I-Card to each student well before start of the event. To ensure the participation/entry in events through PU, I Cards only.
To arrange Ambulance vehicle with medical staff.
To strictly keep a check over OUTSIDERS.
To detect and take immediate actions in situation of mob formation and chaos.
Club [6] Heena Creation Rangoli Photography [E] Sketching Stamp collection [E] Coin collection [E]
Events Offered
INDOOR GAMES [3] OUTDOOR GAMES [10] Table Tennis Chess Carom Basket Ball Volley Ball Football (7 Aside) Athletics : 100 M, 200 M, 400 M 4x100 m Relay, shot-put, long jump.
Cricket (faculty V/s Students)
RULES & REGULATIONS
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Judge’s / Referee’s / OT’s / Captain’s decision will be final & binding.
Judges coming from outside PU may be offered amount (YTBD) against use of their personnel conveyance.
Participants have to follow the rules & regulations that are decided for the event.
Participants will have to maintain the dignity of event as well as institution.
Carrying Identity Card throughout the Fest is compulsory for faculty and students.
During the Fest all the Organizing Team Members & Captains will not be allowed to take leave.
For emergency condition permission will be granted only Convener of the Fest.
DISCIPLINE REGULATIONS
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Organizing Team & Captains along with members of discipline committee will be authorized to take on the spot action against students involved in any act of indiscipline.
Types of indiscipline:
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Inviting anybody from outside Poornima University.
Using abusive language & personal commenting.
Objecting decision of Judges/Advisors.
Misbehaving with organizing teams, faculty & staff members on duties.
Consumption of alcohol or entering campus under influence of alcohol.
Actions:
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Cancellation of participation in one/more/all events.
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Suspension from Fest.
Suspension/Termination from University under existing norms.
For I-Card
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Students not having their I-Cards can apply for fresh I-Card 10 th OCT. 2013 at Proctor Office.
For Mail-Id
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Students are required to collect their Poornima E Mail ID & Password 8 th Oct. 2013 from Online Lab between 11AM – 1PM
ICE BREAKERS
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Organizing Fun Games.
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College Radio, Commentary & Music.
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On the Spot Celebrations.
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Faculty v/s Student competitions.
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Student Corners.
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LAKSHYA Souvniers on actual cost basis in order to promote Poornima brand.
SPECIAL ARRANGEMENTS
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Canteen/Provision open from 09:00 AM TO 06:00 PM Hostel mess available to Hostellers & Day Scholars (on payment basis) between 11:00 AM TO 01:00 PM
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Transport facility will be available in following time slots:
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Arrival time: 9:55 AM SHARP Departure : 06:05 PM SHARP
INCENTIVES MANAGERS
COMMUNICATION ALLOWANCE
Rs. 100/- to all Volunteers for the purpose of telephonic communication.
REFRESHMENT COUPONS
A Food coupon will be given to all OT Members, Captains & Volunteers on days of execution of event.
T-SHIRTS
All the OT Members, Captains & Volunteers will get a Fest T Shirt free of cost.
NOTE: THERE IS NO PROVOSION OF CERTIFICATES TO VOLUNTEERS.
Important Contacts
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Mr. Amit Gupta (Convener)
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Mr. Rahul Singhi
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Mr. Anmol Chaturvedi
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Mr. Himanshu Tiwari
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Mr. Manoj Gautam
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Mr. Nitin Lathi :+91 900 189 3265 :+91 982 900 0071 :+91 979 987 5123 :+91 992 801 7668 :+91 946 232 4922 :+91 953 015 5521