Transcript Slide 1

Using CSUMentor
2013 Community College
Counselor Conference
(Intro)
George Yang
Sharon Engelenburg
September 2013
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Agenda
About CSUMentor
2014-2015 Undergraduate Application
***** Presentation will be posted on calstate.edu *****
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CSUMentor - Homepage
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Counselor and Educator Information
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What is CSUMentor?
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Explore Campuses
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Matching Assistant
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Matching Assistant Search Results
Partial List as
Example
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Comparative View
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Campus Facts
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Campus Facts (cont'd)
Also may
include:
1) Contact Info
2) Campusspecific Links
3) Quick Codes
a) SAT
b) ACT
c) FAFSA
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Distance Search / Results
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FAQs
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Plan for College – Transfer Applicants
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Plan for College – Transfer Applicants
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Transfer Planner
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Transfer Planner (cont.)
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Transfer Planner (cont.)
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Financial Aid
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Plan for College (Planning Tools)
GPA Calculator
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FAFSA Transfer
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Apply Online
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Application Filing Status Report
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Application Filing Status Report
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Apply Online – Undergraduate Application
On this page: instructions for IE, Firefox, Chrome, Safari
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VERY IMPORTANT MESSAGE
 Encourage students to APPLY EARLY – do not wait until the
last week or the last day
 There are 16 campuses that are impacted at the freshman
level and will stop taking admission applications on November
30
 Advise students to apply to a “Back Up’ campus by November
30, in addition to any impacted campus(es)
 Encourage students to apply to their local area service CSU
campus where they will have higher priority
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Application Manager
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Apply Online – New Application
Campus-specific page may include
additional campus requirements.
To begin the application click on the
“Begin Application” button at the
bottom
of the introduction screen.
You must scroll down the screen
to view the button.
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Online Tutorial
Each screen will
have a “Help Video”
that is specific to the
screen you are
working on.
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Screen 1 – Enrollment Information
•
Application Information
– Transfer students
– Screens 8, 9 will be shaded
– Term Apply for
– Main campus/Off-campus
(Depending upon the campus, this question may or
may not appear on the application.)
–
–
–
–
Intended Major
Degree Objective
Credential Objective
Campus Housing
(Depending upon the campus, this question may or
may not appear on the application.)
•
Entry Status
• Sample pull-down next slide
•
Previous Application
– Last Applied
– Last Attended
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Entry Status Options for Applicants
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Screen 3 – Personal Information
• Applicant Information
– Social Security Number
• Confirm SSN
• If student doesn't have
SSN, leave blank.
– California Statewide
Student ID added
(optional)
– Date of Birth
– Gender
– Ward of the court question
added
– Residence
– Place of Birth
• Military Information
• Optional Information
– Misc. Information (NCAA
Sports)
– Parents’ Education
– Family Income
– Family Size
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Screen 4 – CA State Residency Information
• Residency Status
– Your responses to the
following questions are
required to make a
preliminary assessment
of your residency status
for admission and tuition
purposes. The campus
may request additional
information prior to
making a final residence
determination.
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Screen 7 – College Information
Improved
Interface
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Screen 7 – College Information (cont.)
AA-T/AS-T Logic
NEXT SLIDE….
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Screen 7 – College Information (cont.)
AA-T/AS-T Program Selection
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Screen 7 – College Information (cont.)
AA-T/AS-T – Outcome Populated
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Screen 7 – College Information (cont.)
Transfer Guarantee/Dual Admission
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Screen 10 – College Courses
1. In Progress
2. Planned
3. GE Rqmts
Edit
Delete
Add
Improved
Interface
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Screen 10 – College Courses
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Screen 10 – College Courses
Adding a Course
Unit Values – Increments of .5 units
Term Types – Semester and Quarter
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Screen 10 – College Courses
Editing a Course
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Screen 10 – College Courses
Changing a Course
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Screen 11 – Educational Opportunity Program
(EOP)
• New EOP&S
Fee Waiver
Transfer
Students that
are enrolled in
EOP&S
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Screen 12 – Application Fee Waiver
• Application Fee Waiver
– Only complete once
– Financial Information
– Calculation of Fee
Waiver
– Now available for
students who meet
requirements of AB540
• Next Screen:
– Fee Waiver Granted
– Fee Waiver Denied
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Screen 12 – Application Fee Waiver (Granted)
Note: Tentative until final decision made by university, even though
‘Request Status’ is ‘Granted’.
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Screen 13 – Review Your Application
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Screen 13 – Submit Your Application
(bottom of page)
Click to submit your application!
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Payment Options
• Credit Cards
– Visa
– MasterCard
• Check / E-Checks or Money Order
• Fee Waiver
– Option only if granted
– Apply only once for all CSU Campuses
– Applies all academic year
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Application Submitted (sample)
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Applying to EOP
• High School Graduate or Equivalent
• Meet CSU Eligibility for Regular Admission
• EOP considers admission for students
who may not meet regular admission
criteria on a campus by campus basis
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Applying to EOP (cont.)
• Students must complete and submit an application
for Undergraduate Admission to the campus
before applying to the EOP program.
• Application to the Educational Opportunity
Program includes:
1) Completed Undergraduate Admission
application to the campus
2) Completed EOP application with:
• Applicant Information form
• Two Recommendation forms
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EOP – Separate Application
Online EOP applications can be
started only AFTER submitting an
online application to a CSU
Campus first.
To apply for EOP online, go to
“Apply Online” tab, then click link to
apply for EOP online.
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EOP – Separate Application (cont.)
Click on “Start a New
Application”
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EOP Application – Completed by Student
Opening page
for the EOP
Application
Many fields
are prepopulated
from the
University
application
SAVE: Will
save the
information
that has been
inputted on
the screen
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Student Support
______________________________________
Phone Calls
Website
E-mail
1-800-G0-TO-XAP
(1-800-468-6927)
[email protected]
www.csumentor.edu
Bilingual Support in Spanish
Monday through Friday
6:30am – 6:30pm
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Student Support – Extended Hours
______________________________________
• October 1 – 31
• November 24
– Sunday
– Monday – Friday
5:00 a.m. – 6:30 p.m.
– Saturday and Sunday
11:00 a.m. – 6:00 p.m.
8:00 a.m. – 11:00 p.m.
• November 25-27
– Monday – Wednesday
5:00 a.m. – 11:00 p.m.
• November 1 – 22
• November 28 (Thanksgiving)
– Thursday
– Monday – Friday
5:00 a.m. – 9:00 p.m.
– Saturday - Sunday
11:00 a.m. – 6:00 p.m.
8:00 a.m. – 7:00 p.m.
• November 29
– Friday
5:00 a.m. – 11:00 p.m.
• November 23
• November 30
– Saturday
11:00 a.m. – 6:00 p.m.
– Saturday
5:00 a.m. – 2:00 a.m. (Dec. 01)
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Questions?
Please be sure to attend the Annual Change
Updates Meeting next!
You don’t want to miss reviewing the exciting
changes for this year….guaranteed!
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2014-2015 Undergraduate Application
Updates
2013 Community College
Counselor Conference
George Yang
Sharon Engelenburg
September 2013
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Agenda
2014-2015 Undergraduate Application Updates
Student Support
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Account Creation Page
Screen 2 – Contact Information
______________________________________________________
Change “Alternate Phone” to “Cell Phone” to improve accuracy
of the data submitted (Screen 2 sample):
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Account Creation Page
Screen 2 – Name and Address
______________________________________________________
Increased characters as follows:
 First, Middle and Last Name – 30
 Email Address - 50
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Screen 3 – Foster Youth, Orphan, Ward of
the Court
______________________________________________________


Foster youth, orphan, ward of court question– clarified instructions.
Check-box option (versus “yes” and “no” option)
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Screen 7 – College Information
______________________________________________________
Add 3 fields in order for admissions to collect accurate cumulative
GPA for transfer students:
Required Fields:
Dates of Attendance
Term Type
Units Completed
Cumulative GPA
Degree
Fee Status
Optional Fields:
Units Attempted
Grade Points
Degree Date
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Screen 7 – College Information
______________________________________
Added validation for “Units Completed” field in order to prevent students
from entering random # (i.e. entering year vs. units completed).
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Screen 10 – College Courses
______________________________________
ASSIST Data Files:
 More courses are available in drop down lists
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Improved Template
(Application for Admissions Pages Only)
______________________________________
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Improved Template
(Application for Admissions Pages Only)
______________________________________
Current:
New:
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Improved Template
(Application for Admissions Pages Only)
______________________________________
Current:
New:
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Improved Template
(Application for Admissions Pages Only)
______________________________________
Current:
New:
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Express Mode
______________________________________
New Process:
 Faster & Increased application submissions to CSU campuses.
 Improved user-experience overall.
 Time-reduction in submitting subsequent applications to multiple
campuses:
 Screens 2 through 12 will be auto-populated
 Applicable to same application cycle
 90 Day Timeframe (from last submitted application)
 What is NOT part of the Express Mode:
 Supplementals
 EOP Application
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Express Mode
Quick Reference Guide
______________________________________
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Express Mode
______________________________________
INITIAL Application
Must save each screen from left navigation sidebar.
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Express Mode
__________________________________________
SUBSEQUENT Applications
 Select term, then next campus choice.
 System determines if subsequent application qualifies for Express
Mode mode.
 Pre-populates data from last submitted application.
 Do not close browser while processing.
 Do not click on back-arrow on web page.
 First page / left Navigation Bar:
 Express Mode - Screens 2-12 auto-populated / grayed out
 NOT in Express Mode - Screens 2-12 are not grayed out
o Must restart the application process above.
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Express Mode
_______________________________________
Confirming - eligible for Express Mode
1. Do not close browser.
2. Do not click back-arrow (web page)
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Express Mode
______________________________________
Subsequent Application – Screen 1
1. First Page:
* Screens 2-12 pre-populated
* Screen 1 – fill out
1. Message Box:
* Last application submitted.
* Fee Waiver Information (if
applicable).
3.
Entry Status Field:
* Can’t be modified!
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Express Mode
______________________________________
Subsequent Application – Screen 1: Fee Waiver Limit Reached
Note:
CampusSpecific screens
remain the
same
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Express Mode
______________________________________
Subsequent Application – Review Prior to Submittal
 Message box appears with instruction text / option to edit entire
application.
 When applicable, Fee Waiver warning or limit message
included.
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Express Mode
______________________________________
Subsequent Application – Unlocked Version
 Reverts to Standard Mode.
 Refreshes to display Screen 1
 Can’t revert back to the Express Mode.
 Must review/save each screen.
Screenshot next page
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Applications - Authorization Numbers
______________________________________
Student-Facing:
 Student will receive an Authorization Number from the campus.
 Authorization Number will appear on the bottom of the screen:
 Undergraduate / Graduate – Screen 1
 International – Screen 4
 Express Mode – he/she will not have to unlock in order to enter the
authorization number.
 Save screen  number is locked (cannot be removed / re-used).
 Used for (eg): veterans; active duty service members; special cases.
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Student Support
______________________________________
Phone Calls
Website
E-mail
1-800-G0-TO-XAP
(1-800-468-6927)
[email protected]
www.csumentor.edu
Bilingual Support in Spanish
Monday through Friday
6:30am – 6:30pm
Copyright © 2013 XAP Corporation, All Rights Reserved.
Student Support – Extended Hours
______________________________________
• October 1 – 31
• November 24
– Sunday
– Monday – Friday
5:00 a.m. – 6:30 p.m.
– Saturday and Sunday
11:00 a.m. – 6:00 p.m.
8:00 a.m. – 11:00 p.m.
• November 25-27
– Monday – Wednesday
5:00 a.m. – 11:00 p.m.
• November 1 – 22
• November 28 (Thanksgiving)
– Thursday
– Monday – Friday
5:00 a.m. – 9:00 p.m.
– Saturday - Sunday
11:00 a.m. – 6:00 p.m.
8:00 a.m. – 7:00 p.m.
• November 29
– Friday
5:00 a.m. – 11:00 p.m.
• November 23
• November 30
– Saturday
11:00 a.m. – 6:00 p.m.
– Saturday
5:00 a.m. – 2:00 a.m. (Dec. 01)
Copyright © 2013 XAP Corporation, All Rights Reserved.
Questions?
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