Transcript Slide 1

SHPE Jr. Chapters 101
Agenda
1
Introduction to SHPE Jr. Chapters
2
How to Start a SHPE Jr. Chapter
3
How to Complete the SHPE Jr. Chapter Charter
4
SHPE Foundation Support
5
SHPE Jr. Chapter Activities
6
SHPE Jr. Chapter Pre and Post Surveys
7
NAVAIR Funding Explained
8
Monthly SHPE Jr. Chapter Highlights
9
Q&A
Introduction SHPE Jr. Chapters
• Formal level of membership for pre-college students
• Coordinated by SHPE Professional and Student
Chapters to provide ongoing programming and
mentorship
Naval Air Systems Command (NAVAIR) has
committed to sponsoring 20 SHPE Jr. Chapters
and 20 Noches de Ciencias at the high school
level in 2014
How to Start a SHPE Jr. Chapter
How to Start a SHPE Jr. Chapter
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SHPE Chapter members read SHPE Jr. Chapter Implementation Plan
SHPE Chapter submits proposal to SHPE Foundation
Create SHPE Jr. Chapter Committee within SHPE Chapter
Elect SHPE Jr. Chapter Representative
Secure endorsement from school administrators & recruit advisor
Elect SHPE Jr. Chapter Executive Board
Conduct pre-survey (for NAVAIR sponsored chapters)
Implement SHPE Jr. Chapter activities
Submit charter application
Submit monthly highlights to SHPE Foundation
Submit post-survey (for NAVAIR sponsored chapters)
Roles & Responsibilities
SHPE Jr.
Chapter
Members
SHPE Professional
or Student Chapter
SHPE Chapter
Representative
SHPE Jr.
Chapter
Executive
Board
SHPE Jr.
Chapter
Advisor
SHPE
Foundation
School
Administration
How to Complete the SHPE Jr.
Chapter Charter
How to Complete SHPE Jr. Chapter Charter
1. SHPE Jr. Chapter Charter Application
• Including budget and calendar of events
2. Sponsor Letter from Hosting SHPE Chapter
3. SHPE Jr. Chapter Bylaws
4. 10 Membership Application Forms
• Photographic Consent and Release Form
• Liability Release, Parent Permission and
Emergency Contact Form
Role of the SHPE Foundation
Support provided to SHPE Chapters
• SHPE Jr. Chapter curriculum every month
 STEM activities
 College preparation
 Soft skills training
• Webinar Trainings to implement curriculum
• Logistical Support
 Sample Communications
 Support for Charter Completion
• SHPE Jr. Chapter Recognition
• Communicate with funding sources
• Oversee funding for SHPE Chapters
SHPE Jr. Chapter Activities
Activities
Required Activities
• Monthly meetings / mentoring and tutoring
• During academic year following topics must be covered: STEM
activities, college preparation, soft skills training
• FAFSA Training Workshop
• University Tour
Suggested Activities
• Industry tour
• Noche de Ciencias
• Participate in local science fairs / competitions
2014-2015 Webinar Schedule
Date
April 2014
May 2014
Content
May Activities
June Activities
June 2014
July Activities
July 2014
August 2014
September 2014
October 2014
November 2014
December 2014
January 2015
February 2015
March 2015
April 2015
August Activities
September Activities
October Activities
November Activities
December Activities
January Activities
February Activities
March Activities
April Activities
May Activities
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SHPE Jr. Chapter Evaluation
(NAVAIR Funded SHPE Jr. Chapters)
• SHPE Jr. Chapter Pre-Surveys must be completed at your next SHPE Jr.
Chapter Meeting and submitted to SHPE Foundation ASAP
Why should I care about evaluation?
1. To know if this program is making an impact
2. To learn how we can improve the program
3. To show the funder that we are making a difference
in the lives of students and parents
How to do the Evaluation: 6 Easy Steps!
1. Visit SHPE Jr.
Chapter
Resource Page
to print pre
and post
surveys
6. Send postsurveys to SHPE
Foundation
through post or
electronically
2. Distribute
and collect all
pre surveys at
first (or next)
meeting
5. Distribute
and collect
post-surveys
3. Send hard
copy presurveys to SHPE
Foundation
through post
4. OR Scan presurveys and
upload them to
Dropbox or
attach to an
email
(preferred)
Remember to explain to the SHPE Jr. Chapter members why the surveys are important
Frequently Asked Questions
1. “Do I have to
make copies of the
completed surveys?”
2. “Do I have to
do any data
entry myself?”
3. “How should
I send the
surveys to
SHPE?”
No. Just send SHPE Foundation the original survey
No! Just give them to us and we’ll handle it
1) Dropbox – big file sharing software (easiest)
2) Email – attach them as files to an email
3) Send the paper surveys through post
NAVAIR Funding Explained
NAVAIR Funding Synopsis
$250 Seed Funding for SHPE Jr. Chapter
• Receipts must be provided to SHPE Foundation no later than
September 1, 2014
• Follow allowable cost guidelines
• Ideas for purchases
 Materials for activities, food for meetings, transportation for university
tours
$375 Stipend for both SHPE Jr. Chapter Advisor and SHPE Jr. Chapter
Representative
• Stipend to compensate for time and expenses serving in these high
responsibility roles (i.e – gas mileage, cell phone costs, etc.)
• Receipts are not necessary, money goes directly to the SHPE Jr.
Chapter Representative and SHPE Jr. Chapter Advisor
Allowable Expenses
 Food for attendees and volunteers
during the event (must be
reasonable – i.e. pizza, sandwiches,
cookies)
Note – tips are not reimbursed
 Rental of facilities
 Rental of equipment
 Materials for activities
 Transportation costs for SHPE Jr.
Chapter members for
university/corporate tours
Note – tips are not reimbursed
 Incentives for SHPE Jr. Chapter
Participation (value must not exceed
$25 for each item)
Approved incentives:
 Backpacks, tote bags, duffel bags,
equipment bags
 Padfolios
 Pens
 Stationary
 Notebooks, binders, and folders
 Planners
 Cube pads/Post-its
 USB Flash Drives
 Calculators
 Gift Cards
Unallowable Expenses
 Costs of entertainment
(including amusement,
 Promotional materials for SHPE
diversion, and social activities
or SHPE Chapters. Note –
and any costs directly associated
promotional materials specific to
with said activities)
SHPE Jr. Chapter are allowable.
 Clothing (T-shirts, hoodies, etc.)  Shipping Costs of materials
 Any form of tip or gratuity
(Exception – if purchasing
 Volunteer compensation
materials online, online shipping
 Unreasonable incentives (value
and handling costs are approved)
exceeds $25 each). Please refer
to the list of allowable expenses.
Financial Resources for SHPE Jr. Chapters
Seed Funding
Noche de Ciencias
• For new SHPE Jr.
Chapters in Region 2 &
7
• Funds to cover
materials and supplies
• Check Noche de
Ciencias webpage for
updates on open
funding application
periods
Advancing Careers in
Engineering (ACE)
Grants
• For SHPE Student and
Professional Chapter
and SHPE Jr. Chapter
Members
• Chapter proposals for
2014-2015 academic
year accepted January
2014
• Chapters conduct
educational activities
with K-12 students
Fundraising
• To ensure continued
support for SHPE Jr.
Chapter
• National office to
fundraise to five year
strategic plan
• Chapter may raise
additional funds
through:
• Local businesses
• College/ university
support
• Bake sales, other
fundraisers
• Corporate regional
fundraisers
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Monthly SHPE Jr. Chapter Highlights
SHPE Jr. Chapter Monthly Highlights
Each hosting SHPE University or Professional Chapter is required to
submit monthly highlights on the 10th of every month (i.e – you will
submit a highlight for April’s activities on or before May 10th)
Purpose of Highlights:
• Record chapter activities
• Provide feedback to the SHPE Jr. Chapter & SHPE Foundation to conduct
better activities
• Demonstrate to sponsors how their support is being utilized
• Provide an opportunity for SHPE Jr. Chapters to showcase accomplishments
• Opportunity to be featured in the SHPE Jr. Chapter Newsletter
Note: Failure to submit complete reports will preclude the hosting SHPE Professional and University
Chapter from being able to apply for or receive funding from the SHPE Foundation or SHPE, Inc.
Reminders
• Participation agreement must be submitted to be eligible for
funding
• Confirm SHPE Jr. Chapter Advisor and Representative
• If any information has changed since proposal submission
please inform the SHPE Foundation
All SHPE Jr. Chapter Resources are located on the page below:
http://www.shpefoundation.org/pre-college/shpejr/
Questions?
Contact Us
SHPE Foundation
1444 Duke St.
Alexandria, VA 22314
Stacie Freasier
Foundation Manager
[email protected]
703-373-7930 ext. 204
Danielle Carneiro
Program Manager
[email protected]
703-373-7930 ext. 202
Ariadna Mahon-Santos
Program Coordinator
[email protected]
703-373-7930 ext. 203