Transcript Slide 1
Evaluations Know if this program is making an impact Learn how we can improve the program Show the funder that we are making a difference Designate who will be the survey coordinator(s) Distribute all pre surveys (if applicable) before any activities begin Distribute all post surveys at end of activities Send surveys via snail mail to SHPE Foundation OR scan them and upload them to Dropbox or attach to an email. Done! Remember, your survey results show the impact of programs and will allow SHPE to continue to offer funding! • Set alarms during event to remind yourself to distribute and collect surveys • Provide pens or pencils to attendees to complete surveys • Explain to attendees that the surveys are important • Send the evaluations to SHPE with final report or by stated deadline Do I have to make copies of the completed surveys? • No, unless you are mailing the surveys in – please make copies just in case they get lost Do I have to do any data entry myself? • No! Just give them to us and we’ll handle it How should I send the surveys to SHPE?” • Dropbox – big file sharing software (easiest) • Email – attach them as files to an email • Send the paper surveys to the SHPE Foundation Reporting • Record chapter activities • Provide feedback to conduct better activities • Demonstrate to sponsors how their support is being utilized • Provide an opportunity to showcase accomplishments • Opportunity to be featured in SHPE publications Note: Failure to submit complete reports will preclude the hosting SHPE Student or Professional Chapter from being able to apply for or receive future funding from SHPE Pictures, videos, and quotes Template completed in neat, professional manner Sponsor(s) signage and promotion is documented Successful Reporting Liability/signin forms Evaluations Clear, accurate budget (follows guidelines) • Review report in advance • Use template provided to you • If possible, assign sections to fellow chapter members to assist • Complete sections in advance • Make copies to keep for chapter records Noche de Ciencias Report Participation Agreement and Acknowledgement of Receipt of Funds forms are due ASAP Due within two weeks of your event Use required template Ensure attachments are included Sign-in/Media Release Sheets Event Pre-Surveys Participation Agreement Copies of receipts Event Post- Surveys Photographs SHPE Foundation recommends reports be submitted via dropbox SHPE Jr. Chapter Highlights Participation Agreement and Acknowledgement of Receipt of Funds forms are due ASAP Highlight is due the 10th of every month (for example, January activities will be reported by February 10th) Use required online form Ensure to send SHPE Foundation attachments each month for: Copies of receipts Photographs SHPE Foundation recommends attachments be submitted via dropbox ACE Reporting Acknowledgement of Receipt of Funds forms are due ASAP Due within 30 days of your event/program Use required template Ensure attachments are included Sign-in/Media Release Sheets Copies of receipts Evaluations Participation Agreement Photographs SHPE Foundation recommends attachments be submitted via dropbox SHPE Foundation 1765 Duke Street Alexandria, VA 22314 703-373-7930 [email protected] Website: www.shpefoundation.org