Transcript Document

University of Wisconsin System
HRS Project
9-Month Unclassified Employee
TL/AM Entry
Fall 2014
What is HRS?
• UW System's Human Resource System (HRS)
• An integrated system for all human resources,
benefits and payroll operations across all UW
• Went live on April 18, 2011
• TL/AM - Time & Labor / Absence Management
• Full implementation of Employee & Manager Self
Service by June 2012 at UWRF
Who are Unclassified?
• Faculty
• Academic Staff - Instructional
• Academic Staff - Non-instructional
• Limited Appointments
Unclassified ESS
Employee Self Service (ESS)
Absence Management
Reporting Absences
• Each division/department will continue to use its
current method of “requesting” an absence
Guidelines for Reporting Absences
For *100% Unclassified Staff, Absences can be taken by
using the following guidelines:
Up to 2 hours = No need to report absence
2 hours up to 6 hours = Report 4 hours
6 to 8 hours = Report 8 hours
*If you work less than 100%, you should report actual hours absent.
For More Information on the Unclassified Leave Policy,
please see the following link:
Sick Leave Policy:
Sick Leave is the only leave
allowed for 9 Month
Employee Best Practices
• Enter Absences as taken
• Enter ALL absences by the 5th of the next month (UNC)
• Be sure to post “No Leave Taken” using the first day of
the pay period if you didn’t taker any time off in that
academic pay calendar month.
• All “leave reports” must be submitted or sick leave will be
• Take your time and be patient
***Supervisors approve by 10th of the month***
NOTIFY HR of any/all
Supervisory changes!
Login to My UW system
• Located on UW-Platteville’s website.
-Click on “M” from Campus Resources
-Then Select “My UW System (Employee Portal)”
Reporting Absences
• Click on ‘Enter Absence’ in the ‘TIME AND ABSENCE’ box
Sick Leave
When entering sick leave, you need to pay attention to the academic
payroll calendar:
-Dates of leave cannot span over weekends, holidays or into the next
academic payroll calendar
Academic Calendar Example:
Have a Doctor’s Appointment on September 22 so will be reporting
sick leave - this absence actually counts for October time (see
calendar). Then you do NOT have to report “No Leave Taken” for
Reporting Absences - Half Day Example
• Enter Start Date
• Select appropriate Absence Name: ‘Sick Leave (UNC)’ ONLY
enters Legal
Completed “Request Absence”
for a Half Day leave
• End Date
• Entry Type
(Hours Per Day)
• Hours Per Day
put in Hours
Click “Calculate”
Click Submit – Supervisor
can now Approve - If you
make a mistake – they can
also ‘push it back’ to you
to correct.
Absence Management:
Reporting No Absences
No Leave Taken
• Start Date: The first day of the month.
• A Basis (12 month employee) and C Basis (9 month employee)
ALWAYS set to the First Day of the Month.
• If new to the position this month, THIS MONTH ONLY, enter your first day
(Hire/Transfer Date). Hint: Use calendar button to select date.
• Absence Name: Click the drop-down and select No Leave Taken
• End Date: Enter the same date as the Start Date
• Original Start Date - leave BLANK
• Click the Submit button
Absence Name: No Leave Taken (UNC)
• Select “No Leave Taken (UNC)”
Complete Form and Submit
For new employees, FIRST MONTH ONLY use the first day on your contract for the
start/end day of absence–
After that you will ALWAYS use the first of
the month for both start and end dates.
Example: 2/1/14-2/1/14 “No Leave Taken”
Make a Mistake? Here’s what you should do:
-Ask Supervisor to “Push Back” to you or
-Contact Human Resources/Payroll and ask them to “Push Back” to you
-Go to My Portal > Absence Requests > View Absence Request History > find your request
> click on Edit, make changes and hit Submit to save or Cancel to cancel request
-If already approved by Supervisor, you’ll have to call Human Resources at 608-342-1176
or Payroll at 608-342-1178 and ask them for assistance
Resources Available to You
HRS Online Tutorials
General Information about Self-Service
Worked Summer Session/Service?
• You will receive a notice in the spring/summer with
attachment and directions for summer session/service
for reporting Sick Leave and No Leave Taken
• Paper copy report (only)
• Fill out the report and get to your supervisor by the
date indicated in the email sent in the spring/summer
• DO NOT enter your summer session/service online
Resources Available to You
HRS Knowledge Base
HRS Online Knowledge Base
• Searchable
• How to/step by step documentation on time entry
• How to/step by step documentation on time approval
• Supported by the UW-System HRS project
• General HRS support documentation