Transcript Training Presentation

Illinois Cooperative
Education and Internship Association Spring
Conference
“The Illinois Cooperative Work Study Program Overview
And a Showcase of the Bradley University Program”
Presenter: Rich Jachino
IBHE Grant Administrator
April 29, 2011
Discussion points
• Overview of IBHE, Statutory Responsibilities
• Public Agenda for College and Career Success
• Cooperative Work Study Program
− Program overview, challenges, new reporting
requirements
− Evaluation and employer feedback
− Criteria for reviewing applications
− Characteristics of a high quality program
− Schedule for FY2012
− Dawn Koeltzoe, Bradley University
• Q and A Session
Illinois Board of Higher Ed (IBHE)
Statutory Responsibilities
• Created 1961 to plan and coordinate Illinois' system of
colleges and universities
• Statutory Responsibilities
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Budget Development
Grant Administration
Information Systems
Master Planning
Academic Program Approval
Goals
• Goal 1: Increase Educational Attainment
• Goal 2: Ensure College Affordability
• Goal 3:Address Workforce Needs
• Goal 4: Enhance Economic Growth
ICEIA Mission
IBHE Program Purpose
• ICEIA Website: “To provide professional development
and networking opportunities that will result in
expanded work-based learning opportunities for
students. ”
• IBHE program rules: “Provide a program of financial
assistance to support student cooperative work study
programs in higher education to benefit students
academically and financially, reduce reliance on
loans, enhance public-private sector partnerships, and
encourage students to seek permanent employment in
Illinois. ”
Cooperative Work Study
Program Overview
• Consistent funding for past 20 years
• Public, Independent for-profit and no-for-profit
colleges, community colleges
• FY2010 supported 51 institutions, 1,422 student, 677
businesses, between 70-80 of student who seek
permanent employment were hired.
• Allows students to get their foot in the door
• Encourages social and community service
• Creates new public/private partnerships
• Reduces reliance on student loans
Challenges/Changes
• More difficult for colleges and universities to keep
employers and add new ones
• Some colleges and universities have dropped out of
the program
• Delayed payments to students and employers
• Reduced state funding limits maximum award request
amounts
• High unemployment in Illinois makes it more difficult
to place interns and get hired in full-time positions
• New quarterly reporting requirements passed last
year, new evaluation questions
• Release RFP earlier in the FY
Update from Comptroller’s Office
By the numbers
• Generally, bills are paid within 30 day, however… bills
are paid generally ever 104 business days
• Currently 208,635 in unpaid bills totaling $4.52
• $8.3 billion at the close of the fiscal year
• Currently paying vouchers submitted on November 5,
2010
• FY10 Bradley voucher submitted, 3-2-10, paid on 9-3010, 210 days
• http://www.ioc.state.il.us/
Historical Funding
Cooperative Work Study Program
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
FY2001
FY2006
Series1
FY2011
Evaluation and Employer Feedback
• Evaluation requirements and expectations have
increased for all IBHE program
• Evaluations indicate that employers are very satisfied
in the quality of the interns who are placed in their
businesses
• “Student has great attention to detail and works well
independently. She is very professional in her
dealings with co-workers, program participants and
the general public. Student assumes and handles
responsibility well. She displays ethical behavior and
exercises good judgment. She is flexible and can
adapt to changing situations in a moment’s notice.”
Evaluation and Employer Feedback
• “We have had great success with Waubonsee interns
we have used in the past. I actually just offered one
of them a full-time position.”
• Employers are pleased to employ properly trained,
well-educated interns at a reduced cost of normal
wages
• Interim evaluation reports the past two years indicate
that between 60 and 78 percent of students are hired
permanently
Characteristics of a high quality work
study program
• Addresses policy issues related to workforce and economic
development
• Maximizes the use of matching contributions from business,
industry and government
• Links to a student’s academic field and encourages social and
community service
• Well defined program articulation procedures
• A comprehensive evaluation plan to measure program impact
• Cost effective budget
• Has a high percentage of students hired after the work study
experience
Schedule For FY2012
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$1.23 million included in Governor’s budget
General Assembly adopts final budget
September 2011 release FY2012 application
Due November 2011
December review of proposals
January 2012 develop board item
February Board of Higher Education approval
March submit vouchers to Comptroller
Bradley Program Key
Strategies for Success
• Integrated into the overall co-op
internship program at Bradley
• Have built and maintained successful
long-term relationship with employers
• Successful job fairs
• Very high job placement
• Concentrate on high demand fields
Summary
• The IBHE work study program is a vehicle for
supporting the Public Agenda goals
• The IBHE has had to focus remaining grant resources
into high need areas. Grant funding has become
very competitive
• The work study program continues to be a very
successful program for students, institutions, and
employers across the state of Illinois