Classified Staff Presentation
Download
Report
Transcript Classified Staff Presentation
Kurt Brown
WE ALL HAVE ONE PURPOSE
TO BRING ABOUT
CHANGE
During The Past 5 Years Your
Executive Director
Oversees and directs a budget of over 10 million dollars
Has managed a decline in funding of over 2 million
dollars while at the same time overseeing:
An expansion of staff from 267 to 310
An expansion of territory from 19 school districts to an
additional 41 school districts in the migrant program
stretching from Salina to the Colorado border
He does this so that you can bring about change
Kay Mitchell
Has worked with nearly 400 families during the past 19
years impacting the lives of over 1600 individuals
Trying to bring about change
Staff Development and Custodians
Order and distribute nearly 8000
meals a year!
Clean, arrange and organize rooms for
over 300 events a year
So that you can bring about change
Janell Griffin
For 26 years she has worked in nearly every school
district in both Special Education and Head Start
Trying to bring about change
Your Director of Special Education
Is the President elect for the Kansas Association of Special
Education Administrators
Is the past president of The Statewide Special Education
Advisory Council
Is a member of the Statewide Interagency Coordinating
Council
Testifies to the Kansas Legislature numerous times per
year
Communicates regularly with legislators at both the state
and federal level
So that you can bring about change
Jeannie Sharp
For 31 years Jeannie has worked with students in every
school district and currently works with individuals in
a territory stretching from Hays to the Colorado
border and from the Nebraska border to the
Oklahoma border.
Trying to bring about change
JANE WIELAND
Over the past 36 years Jane has worked with over 1800
individual students
Trying to bring about change
The Business Office
Processes nearly 11,000 daily logs per
and 1200 expense vouchers per year!
So that you can bring about change
Your MIS Clerk:
Processes data for over 1300 IEPs a year
Processes on average an additional 600 IEP changes
per year
Processes, verifies and submits over 3000 Medicaid
billing claims per year
Processes, verifies for accuracy and submits to KSDE
literally millions of pieces of data per year
So that you can bring about change
Thank you!!!!!
We cannot rest
The need is greater than ever
We need each and every one of you
You Have a Responsibility:
To this agency
To the people within this agency
To the people you serve
To yourself
Expectations
Supervisors will hold regularly scheduled meetings
with staff
Every adult will be able to articulate the purpose of the
program they serve in
Every adult will be able to answer the why question
Every Head Start and Special Education room will
have a “Needed to be Done” list
Every teacher will have direct contact every student on
their caseload on regular basis
Supervisor Responsibilities
Listen!
Provide specific guidance and feedback to ensure that the people
you supervise understand their specific role and responsibilities
Conduct meetings with classified staff on a regular basis to
facilitate communication
Provide specific information to classified staff in regards to the
students that they work with
Complete required paperwork within the required timelines for
the people you supervise
Oversee the educational program including daily lesson plans for
your students.
Share the plan with all relevant providers
Share the purpose, the vision for the student, program, etc.
Classified Staff Responsibilities
Listen
Seek clarification when you don’t understand
Provide feedback in regards to the students that you
work with
Follow through with the directives given to you
Work with a purpose and stay busy
Complete and submit required paperwork within
required timelines
Our mission is too important
To have late daily logs
To have chronic errors in paperwork
To not communicate with one another
To demonstrate unprofessional conduct
What are the required paperwork
timelines?
Professional leave requests should be submitted four
to six weeks in advance of the requested activity
Expense vouchers are due by the 5th of the month
Inservice logs are due on December 10th and May 1st.
Email should be checked daily
The website should be checked weekly
Work Time
There is always a need
Breaks are a luxury not a right
Recess, lunch and bus duty
Duty Free lunch
Extra duties
Supervisors:
You need to help when special education paras are
being assigned to time consuming non-special
education functions.
Follow the 9/10 rule to determine if students are not
getting served
Remember we can help all students
So supervisors ask yourself. “Does this activity benefit
kids?”
Specialized Instruction!
For Special education we must be providing
specialized instruction as per the IEP
Helping isn’t enough.
There needs to be a purpose to all supports given
Reporting Abuse
You are a mandatory reporter
If anyone tells you that you are not to report a concern
you need to immediately notify your supervisor
Daily Logs
Daily logs are due on Monday for the previous week.
Daily logs should reflect what actually occurred
Delete all days in your calendar shown as non work
days. (district specific explanations)
This is true for your school’s calendar as is right now.
You will be notified if work and non work days are
changed for your district
Leaves
You must use personal leave before accessing sick leave
(bereavement exception)
Check your leave amounts available before putting it
on your daily log
You must take leave for snow days because they are
calendar work days
If you exhaust all leave you will be frozen on the salary
schedule
Inservice
For all required inservices work day begins and ends at
your homebase
Yesterday and today you are working through lunch
The website will have the allowable inservice hours for
each training
You must list blood borne pathogens and
confidentiality
We do have some funds for para training opportunities
Issues
Issues with schedules, work assignments, hours
contracted, etc. should start with your immediate
supervisor
Then follow the chain of command.
It is the joint responsibility of you and your supervisor
to monitor the portal in regards to hours worked,
codes, leave amounts, etc.
Personal Information Changes
Phone numbers, addresses, etc should be made with
the business office
Those changes need to be made to your employee data
sheet and turned in!
This includes changes to your direct deposit email.
Change
Numerous books, articles, etc. on change.
Two primary types of change for people
1. Incremental
2. Fundamental
Incremental change is a slow process that does not alter
the fundamental structure or core
Fundamental is dynamic and changes the fundamental
structure or core.
These are also referred to first order change and second
order change
Also
There is a difference between the actual change and
our emotional, mental and psychological response to
the change.
We must attend to and take care of the emotional,
mental and psychological responses that occur.
Incremental or First Order Change
These typically do not illicit a strong emotional or
psychological response
This is because they either occur slowly over time or
they do not require an individual to change a value set,
belief system, etc.
Fundamental or Second Order
Change
Typically occur rapidly
Cause a fundamental emotional response because they
require an individual to change a value set or belief
system, etc.
This Applies to:
Everyone
You
Me
Students
Etc.
Remember that a change may be a first order change to
one person and a second order change to another!
Fundamental or Second Order
Change
There are 3 basic phases to coming to terms with a
Fundamental change
Ending-Coming to terms with the fact that how it used
to be will be no more
Neutral Zone-A transition time between the old way
and the new way
The New Beginning- Occurs when the individual
makes a commitment to the change
Ending
An individual has to grieve for what the perceive that
they are losing
Students can lose
Power
Control
Attention
?
We assist by acknowledging and empathizing with the
loss
The Neutral Zone
Student doesn’t know for sure if they like the new idea
or not
Not sure of anything really
May start making comments such as “what’s the use”
May try the new way and fail because of a lack of
commitment
We help by offering non-judgmental feedback
Remember this is the time that a person decides if
moving to the new way will make them better or not
The New Beginning
The student decides to buy into the new way
This is still dangerous because rejection may occur
We must provide consistent and accurate feedback on
how it is working. The feedback should be very
frequent
We also encourage at this point and maybe give
tangible reinforcement
Feedback and Reinforcement
The feedback needs to be data driven, accurate and
frequent.
Data sheets or some type of data collection instrument
is a must
Reinforcement should begin as consistent and data
driven as well
It can then be moved to intermittent and less data
driven once the behavior has been internalized.
Incremental or First Order Change
Don’t forget to use incremental change in order to
effect a larger change over time.
Sometimes this is the only way to bring about a
fundamental change
How to use Incremental Change
Make tiny small changes on a frequent basis
Make the change small enough that is does not initiate
an emotional or psychological response
Be careful, students are very savvy.
Legitimately make the change about others or issues
rather than the student
The Elements of Learning
Immediate Memory
Working Memory
15 to 20 minute time limit to Working Memory
What does this mean for the students we work with?
The Elements of Learning
Types of Rehearsal
Initial rehearsal
Rote rehearsal
Elaborative rehearsal
We need to be using elaborative rehearsal as often as
possible
Elaborative rehearsal provides meaning to the
information being learned
The Elements of Learning
Does the information make sense?
Does the information have meaning?
Having meaning is very important.
Memory
Declarative Memory
Has two components
Episodic
Semantic
Memory
Nondeclarative or implicit Memory
Procedural memory refers to motor skills
Memory
We remember what comes first best
What comes last second best
What comes in the middle third best
Important
Accurate feedback based upon data is vital to the
learning process