Transcript Classified Staff Presentation

Kurt Brown
WE ALL HAVE ONE PURPOSE
TO BRING ABOUT
CHANGE
During The Past 5 Years Your
Executive Director
 Oversees and directs a budget of over 10 million dollars
 Has managed a decline in funding of over 2 million
dollars while at the same time overseeing:
 An expansion of staff from 267 to 310
 An expansion of territory from 19 school districts to an
additional 41 school districts in the migrant program
stretching from Salina to the Colorado border
 He does this so that you can bring about change
Kay Mitchell
 Has worked with nearly 400 families during the past 19
years impacting the lives of over 1600 individuals
 Trying to bring about change
Staff Development and Custodians
 Order and distribute nearly 8000
meals a year!
 Clean, arrange and organize rooms for
over 300 events a year
 So that you can bring about change
Janell Griffin
 For 26 years she has worked in nearly every school
district in both Special Education and Head Start
 Trying to bring about change
Your Director of Special Education
 Is the President elect for the Kansas Association of Special
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Education Administrators
Is the past president of The Statewide Special Education
Advisory Council
Is a member of the Statewide Interagency Coordinating
Council
Testifies to the Kansas Legislature numerous times per
year
Communicates regularly with legislators at both the state
and federal level
So that you can bring about change
Jeannie Sharp
 For 31 years Jeannie has worked with students in every
school district and currently works with individuals in
a territory stretching from Hays to the Colorado
border and from the Nebraska border to the
Oklahoma border.
 Trying to bring about change
JANE WIELAND
 Over the past 36 years Jane has worked with over 1800
individual students
 Trying to bring about change
The Business Office
 Processes nearly 11,000 daily logs per
and 1200 expense vouchers per year!
 So that you can bring about change
Your MIS Clerk:
 Processes data for over 1300 IEPs a year
 Processes on average an additional 600 IEP changes
per year
 Processes, verifies and submits over 3000 Medicaid
billing claims per year
 Processes, verifies for accuracy and submits to KSDE
literally millions of pieces of data per year
 So that you can bring about change
Thank you!!!!!
 We cannot rest
 The need is greater than ever
 We need each and every one of you
You Have a Responsibility:
 To this agency
 To the people within this agency
 To the people you serve
 To yourself
Expectations
 Supervisors will hold regularly scheduled meetings
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with staff
Every adult will be able to articulate the purpose of the
program they serve in
Every adult will be able to answer the why question
Every Head Start and Special Education room will
have a “Needed to be Done” list
Every teacher will have direct contact every student on
their caseload on regular basis
Supervisor Responsibilities
 Listen!
 Provide specific guidance and feedback to ensure that the people
you supervise understand their specific role and responsibilities
 Conduct meetings with classified staff on a regular basis to
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facilitate communication
Provide specific information to classified staff in regards to the
students that they work with
Complete required paperwork within the required timelines for
the people you supervise
Oversee the educational program including daily lesson plans for
your students.
Share the plan with all relevant providers
Share the purpose, the vision for the student, program, etc.
Classified Staff Responsibilities
 Listen
 Seek clarification when you don’t understand
 Provide feedback in regards to the students that you
work with
 Follow through with the directives given to you
 Work with a purpose and stay busy
 Complete and submit required paperwork within
required timelines
Our mission is too important
 To have late daily logs
 To have chronic errors in paperwork
 To not communicate with one another
 To demonstrate unprofessional conduct
What are the required paperwork
timelines?
 Professional leave requests should be submitted four
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to six weeks in advance of the requested activity
Expense vouchers are due by the 5th of the month
Inservice logs are due on December 10th and May 1st.
Email should be checked daily
The website should be checked weekly
Work Time
 There is always a need
 Breaks are a luxury not a right
 Recess, lunch and bus duty
 Duty Free lunch
 Extra duties
Supervisors:
 You need to help when special education paras are
being assigned to time consuming non-special
education functions.
 Follow the 9/10 rule to determine if students are not
getting served
 Remember we can help all students
 So supervisors ask yourself. “Does this activity benefit
kids?”
Specialized Instruction!
 For Special education we must be providing
specialized instruction as per the IEP
 Helping isn’t enough.
 There needs to be a purpose to all supports given
Reporting Abuse
 You are a mandatory reporter
 If anyone tells you that you are not to report a concern
you need to immediately notify your supervisor
Daily Logs
 Daily logs are due on Monday for the previous week.
 Daily logs should reflect what actually occurred
 Delete all days in your calendar shown as non work
days. (district specific explanations)
 This is true for your school’s calendar as is right now.
 You will be notified if work and non work days are
changed for your district
Leaves
 You must use personal leave before accessing sick leave
(bereavement exception)
 Check your leave amounts available before putting it
on your daily log
 You must take leave for snow days because they are
calendar work days
 If you exhaust all leave you will be frozen on the salary
schedule
Inservice
 For all required inservices work day begins and ends at
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your homebase
Yesterday and today you are working through lunch
The website will have the allowable inservice hours for
each training
You must list blood borne pathogens and
confidentiality
We do have some funds for para training opportunities
Issues
 Issues with schedules, work assignments, hours
contracted, etc. should start with your immediate
supervisor
 Then follow the chain of command.
 It is the joint responsibility of you and your supervisor
to monitor the portal in regards to hours worked,
codes, leave amounts, etc.
Personal Information Changes
 Phone numbers, addresses, etc should be made with
the business office
 Those changes need to be made to your employee data
sheet and turned in!
 This includes changes to your direct deposit email.
Change
 Numerous books, articles, etc. on change.
 Two primary types of change for people
 1. Incremental
 2. Fundamental
Incremental change is a slow process that does not alter
the fundamental structure or core
Fundamental is dynamic and changes the fundamental
structure or core.
These are also referred to first order change and second
order change
Also
 There is a difference between the actual change and
our emotional, mental and psychological response to
the change.
 We must attend to and take care of the emotional,
mental and psychological responses that occur.
Incremental or First Order Change
 These typically do not illicit a strong emotional or
psychological response
 This is because they either occur slowly over time or
they do not require an individual to change a value set,
belief system, etc.
Fundamental or Second Order
Change
 Typically occur rapidly
 Cause a fundamental emotional response because they
require an individual to change a value set or belief
system, etc.
This Applies to:
 Everyone
 You
 Me
 Students
 Etc.
 Remember that a change may be a first order change to
one person and a second order change to another!
Fundamental or Second Order
Change
 There are 3 basic phases to coming to terms with a
Fundamental change
 Ending-Coming to terms with the fact that how it used
to be will be no more
 Neutral Zone-A transition time between the old way
and the new way
 The New Beginning- Occurs when the individual
makes a commitment to the change
Ending
 An individual has to grieve for what the perceive that
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they are losing
Students can lose
Power
Control
Attention
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We assist by acknowledging and empathizing with the
loss
The Neutral Zone
 Student doesn’t know for sure if they like the new idea
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or not
Not sure of anything really
May start making comments such as “what’s the use”
May try the new way and fail because of a lack of
commitment
We help by offering non-judgmental feedback
Remember this is the time that a person decides if
moving to the new way will make them better or not
The New Beginning
 The student decides to buy into the new way
 This is still dangerous because rejection may occur
 We must provide consistent and accurate feedback on
how it is working. The feedback should be very
frequent
 We also encourage at this point and maybe give
tangible reinforcement
Feedback and Reinforcement
 The feedback needs to be data driven, accurate and
frequent.
 Data sheets or some type of data collection instrument
is a must
 Reinforcement should begin as consistent and data
driven as well
 It can then be moved to intermittent and less data
driven once the behavior has been internalized.
Incremental or First Order Change
 Don’t forget to use incremental change in order to
effect a larger change over time.
 Sometimes this is the only way to bring about a
fundamental change
How to use Incremental Change
 Make tiny small changes on a frequent basis
 Make the change small enough that is does not initiate
an emotional or psychological response
 Be careful, students are very savvy.
 Legitimately make the change about others or issues
rather than the student
The Elements of Learning
 Immediate Memory
 Working Memory
 15 to 20 minute time limit to Working Memory
 What does this mean for the students we work with?
The Elements of Learning
 Types of Rehearsal
 Initial rehearsal
 Rote rehearsal
 Elaborative rehearsal
 We need to be using elaborative rehearsal as often as
possible
 Elaborative rehearsal provides meaning to the
information being learned
The Elements of Learning
 Does the information make sense?
 Does the information have meaning?
 Having meaning is very important.
Memory
 Declarative Memory
 Has two components
 Episodic
 Semantic
Memory
 Nondeclarative or implicit Memory
 Procedural memory refers to motor skills
Memory
 We remember what comes first best
 What comes last second best
 What comes in the middle third best
Important
 Accurate feedback based upon data is vital to the
learning process