Transcript Document

Using SHIPS on an
Incident.
• Chapter 10 - Injury/Illness
• Added the employee’s responsibility to request first aid.
• Clarified first aid cases involve no lost time.
• Clarified casual’s continuation of pay (COP) rate is determined by
the position the casual was hired under.
• Clarified one possible follow-up visit is permissible under Agency
Provided Medical Care (APMC) if it occurs during non-duty hours and
the employee is agreeable.
• Clarified responsibilities of incident finance personnel in the event of
an employee death.
• Clarified temporary files/forms are to be sent home with the
employee or destroyed.
• FS_Injury _Illness_Reporting_Process.pdf
• Desk Guide for Employee and Supervisor.pdf
• supplemental_rptt09_17_08.pdf
• The responsibility for entries into SHIPS for FS employees
(including ADs) that are on an incident but under the supervision
of a non-agency supervisor falls to the home unit. Such as an
AD Program Coordinator, this person has to be an FS employee
with HR Connect Dashboard access .
• Supervisors named on the CA-1 should be someone familiar
with and in regular contact with the employee as they would be
a point of contact if the employee could not be reached.
• Adding an Incident for Seasonal or Temps.docx
• COMP/INJR faxes and mails original
injury/illness forms, supporting
documentation and medical treatment
records to the individual’s home unit
compensation specialist within 2 days of
receipt of the CA-1.
• Federal agencies are required to submit
workers’ compensation claims documents to
OWCP within 10 days of the date signed by
the employee. In order for home units to comply,
the COMP/INJR faxes and mails original
injury/illness forms, supporting documentation
and medical treatment records to the
individual’s home unit compensation specialist
within 2 days of receipt of the CA-1/CA-2.
• This allows the home unit to review the
information, contact the incident if clarification
is necessary, meet OWCP reporting
requirements and ensure injured workers
receive timely and quality service. A temporary
copy may be retained by the
Compensation/Claims Unit during the incident,
but must be either sent home with the employee
or destroyed prior to the end of the incident.
• Prescriptions – Utilize local pharmacies that accept the DOL,
OWCP fee 6 schedule and bill directly.
• Pharmacies/Medical providers not enrolled with 7 DOL,
OWCP, Division of Federal Employees Compensation (DFEC),
should 8 contact DOL, Affiliated Computer Services (ACS)
https://owcp.dol.acs-inc.com.
• Prescriptions on fire have been somewhat of an issue. Most
pharmacies need a case number (issued from OWCP) in order
to fill the prescription. The case number can take several weeks
to generate from OWCP.
• The employee may need to pay for the prescription out of
pocket and get reimbursed using an OWCP-915 form.
Questions?