Transcript Annual General Meeting 2014

Annual General Meeting 2014
Education Students’ Association
Executive Chair - Natalie
Email: [email protected]
“So...what exactly do you do?”
 Collaborate with all exec members to ensure
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partnerships are working and actions are being
completed on time
Represent the ESA in meetings with the Dean,
Assoc. Dean, and Director of Finance & Admin
Provide leadership in managing exec
relationships
“What are your goals as Chair?”
1) Ensure that executive operations are running smoothly and
effectively by active participation in projects and supportive oversight
2) Continue to improve ESA's internal affairs towards a respectable
business model
emails, professional development, dropbox, turnover reports,
business cards, branding
3) Manage constitution changes
executive roles and titles
ESA election guidelines
4) Facilitate the co-creation of the first 5 year ESA strategic plan
5) Act as a primary liaison between our organization, the TEO, and the
Dean's Office, and other members of ESA (NITEP/WKTEP)
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“so….what HAVE you done?”
1) Transitions and Strategic Planning Meeting
2) Internal database: Dropbox
3) Professional Emails
4) Office furniture and reorganization
5) Constitution
6) Focus meetings with the TEO
7) One on one meetings with exec members and
support
“so...what’s left to do?”
Two major projects:
1) ESA official election guidelines
2) 5 year strategic plan for the ESA
Vice President – Deanna
Email: [email protected]
What Has Been Done
• Coordinating and organizing a group of B.Ed. students to
attend the WestCAST Conference in Winnepeg.
▫ The WestCAST conference stands for the Western Canadian Association
for Student Teaching,
 it is “held annually in one of the four western provinces, is a unique
conference in that it brings together a diverse audience of educators,
from university instructors and administrators to student teachers.”
▫ (www.westcast2014.ca)
• Every student currently in the Bachelor of Education
program had to opportunity to submit a one-page
application describing why they would want to attend
the WestCAST conference and I was responsible for
deciding which students to attend.
• There will be 8 teacher-candidates attending the
WestCAST conference, 2 members from the Education
Student Association are included in those 8 students.
Plans For the Year
• As the vice-chair, I plan to provide assistance to all
members of the ESA in any of their projects.
• I am very involved with the Social Committee; we have
some great events planned for the 2nd part of the year. I
have been working alongside Laura to ensure that this
year is a success in regards to social events and getting
students to participate in events outside of the
classroom.
• I will be actively involved in the Grad Event that the ESA
will be hosting near the end of the year. Our Grad
Committee Coordinator, SeWon has been doing a
fantastic job so far with planning this event. I hope to
provide her and the Grad Committee with support in
planning this event.
Secretary - Ashley
Email: [email protected]
Accomplished Tasks
• Drafted and organized the new ESA logo
• Formatted the ESA letterhead, Agenda, and
Minute templates
• Organized cleaning and office hours for
Executives
Jobs in Progress
• Will be helping Executives organize and submit
year end reports in preparation for the 20142015 Executives.
Treasurer – Randy
Email: [email protected]
Treasurers' Role
• Take income generated from different
committees and deposit into our account
• Reimburse different members who have made
purchases for the club
• Report our financial summaries during weekly
ESA meetings
Totals Up to Date
• Earnings
▫ $9575.80
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$6000 Student Fees
$2430.05 Lockers
$950 Clothing Sales
$70.50 Donations/Coat Check
$125.25 Social Committee
• Accounts
▫ $25, 284.07 AMS Account
▫ $6000.00 Education Endowment Fund
Spending Up to Date:
• $4929.67:
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Clothing Order: $2056.65
ESA Logo Design: $170.00
Hot Chocolate Event: $46.40
Welcome Back Donut Event: $315.00
Meet Your ESA Event: $140.80
Telephone: $260.80
Simply Voting Fee: $230.00
ESA Bursary Donations: $1000.00
West Cast Subsidy: $500.00
ESA Orientation: $202.02
Grad
• $9575.80
• $4929.67
• ($4646.13) Net Subsidy
Senate – Elaine
Email: [email protected]
Accomplished Tasks
• Set up UBC B.Ed. 2014 Lesson Plan Database
Dropbox file.
• Relayed students’ concerns to the TEO in
cooperation with Natalie (President) and Trevor
(Ombudsperson)
Jobs in Progress
• Represents the Faculty of Education on UBC
Senate (highest academic governing body at
UBC).
▫ Attends UBC Senate meetings and Senate
Committee meetings.
• Monitors the UBC B.Ed. 2014 Lesson Plan
Database Dropbox file.
Also in the Works:
• Alumni Career/Networking Night
NITEP – Crystal
Email: [email protected]
NITEP
• NITEP began as an
elementary teacher education
program in September of 1974
in response to needs
expressed by Aboriginal
people throughout BC for a
more effective and relevant
teacher education program.
NITEP
• Aboriginal people want a teacher education program
that addresses educational issues pertinent to public
and band schools settings where their children
attend school. These issues include curriculum,
teaching methodology, testing and assessment.
Aboriginal people want a teacher education program
that honours and builds upon the individual’s
culture.
• There is a shortage of Aboriginal teachers in BC, and
an increasing number of Aboriginal people desire to
become teachers. NITEP was designed to meet these
particular needs
AMS Rep, Photo Coordinator, & Locker
Coordinator – Cassandra
Email: [email protected]
AMS Councillor
Lockers!
• If you have not paid locks can be cut and
contents removed.
There are still lockers available for rental for
$10."
Graduation Photos
• Artona is our faculty photographer.
Get your photos taken before March 17 to be
included in the class composite.
Ombudsperson & Athletics Coordinator –
Trevor
Email: [email protected]
And [email protected]
What Has Been Done So Far
• Three personal complaints for term to date
• All three concerns have been noted and
addressed with the individuals, with two of the
files being closed
Major initiative to ensure student
voices and concerns were addressed
by the TEO
• Accepted petitions from concerned students
• Had meeting with the TEO on Friday, January
17th regarding the scope of the semester
• Emphasized fact-gathering meeting on Monday,
January 20th
• Continued to hear student concerns with regards
to the secondary program
Athletics Report
• Nothing to report currently, will be looking into
the creation of teams for the annual Storm The
Wall competition in March
• Reminder to all students to support the UBC
Thunderbirds during the varsity team review;
games are on weekends and are posted on the
official website: http://gothunderbirds.ca/
Dalyce – Product Coordinator
Email: [email protected]
Social Chair & Communications
Coordinator – Laura
Email: [email protected]
And [email protected]
Social Report
• Had great events in first semester:
▫ Coffee Day, Ugly Holiday Sweater Day, Welcome
Back with the TEO
• Up Coming Events
▫ Pub Nights / Super Socials
 March and May
▫ Movie Nights
New members are welcome! You can get a hold of
me by email [email protected]
Communications Report
• Facebook
▫ Page: UBC Education Student Association
▫ Group: UBC Education Students’ Association
Class 2014
• Twitter
▫ @UBC_EdSA
• Website
▫ http://ubcesa.ca/
Grad Coordinator – Se Won
Email: [email protected]
Role and Projects
• My Role:
▫ organizing the year-end grad banquet
▫ chairing the grad committee
• The project that I have been working on:
▫ finding a venue (Science World!)
▫ planning the B.Ed. Grad Banquet 2014 with the
grad committee
ESA Constitution
a newly drafted amendment
Why do we need a new Constitution?
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outdated (2008)
sparse
need to clarify
desire to change structuring of executive roles
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uneven distribution of duties and powers
aid in transparency, accountability, and
turnover
What’s in the Constitution?
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Objectives
Membership
AGM
Referendum
Council
Executives (duties
and powers)
Non-voting members
of council
Committees
Records
Amendments
Financial
Accountability
● Elections
● Attendance and
Recall
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Executive Changes
Current Executive titles
Proposed Executive titles
Executive Chair
President
Vice-Chair
Director of External Affairs
Secretary
Director of Administration
Treasurer
Director of Finance
Senate Representative
Academic Coordinator
Graduation Coordinator
Graduation Coordinator
Photo Coordinator
Locker Coordinator
Director of Internal Affairs
Social Coordinator
Social Coordinator
Website/Communication
Coordinator
Director of Communications
Product Coordinator
Sales Coordinator
Positions that aren’t changing
Before
After
Athletics Coordinator
Athletics Coordinator
AMS Representative
AMS Representative
Ombudsperson
Ombudsperson
NITEP representative
NITEP representative
WKTEP representative
WKTEP representative
Where can I look at this document?
The current and the newly proposed Constitution
will be available on our website:
www.ubcesa.ca
any comments, concerns, and suggestions to the
document can be directed to
[email protected]
There will be a second AGM in the summer after
practicum, to vote in the new document