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Fall 2012 Reading & Mathematics Retake Training Materials

Overview

• These training materials are based on the

Fall 2012 Reading & Mathematics Retake Test Administration Manual.

• Training materials are available at www.FLAssessments.com/FallRetake . 2

Overview

• These training materials are designed to highlight important information regarding test administration policies and procedures. • Not all information from the test administration manual is included in this presentation,

so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

Manual

• One manual is provided for this administration. Instructions and scripts for administering for computer-based (CBT), paper-based (PBT), and accommodated forms are included in this manual. 4

Computer-Based Test Schedule

Fall 2012 Reading & Mathematics Retake Schedule October 8-19 FCAT 2.0 Reading Retake FCAT Mathematics Retake Two half-day sessions over two days* Untimed —up to one school day *Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical school day.

CBT Daily Administration Schedule

FCAT 2.0 Reading Retake

• Monday 10/8/12 – Session 1 • Tuesday 10/9/12 – Session 1 or 2 • Wednesday 10/10/12 – Session 1 or 2 • Thursday 10/11/12 – Session 2 • Friday 10/12/12 – Makeups 6

CBT Daily Administration Schedule

FCAT Mathematics Retake

• 10/09/12 - scheduled date • 10/10/12 – 10/12/12 – makeups • Students may have up to the length of a typical school day to complete the test but must complete the test in one day. 7

What’s New for Fall 2012

FCAT Reading Retake

• The FCAT Reading Retake was administered for the last time in Spring 2012. • Students who entered grade 9 in Fall 2009 and earlier and who have not yet obtained a passing score on Grade 10 FCAT Reading will take the FCAT 2.0 Reading Retake.

• TERMS field FY9 used to record year students enter grade 9 8

What’s New for Fall 2012

Session Information

• For the FCAT 2.0 Reading Retake, a school must administer Session 1 to all participating students prior to administering Session 2. • Any students who are absent for Session 1 of the FCAT 2.0 Reading Retake may NOT take Session 2 of the test until they have completed Session 1. These students should still be tested in two sessions over two days.

What’s New for Fall 2012

Student Honor Statement

• Prior to testing, students are required to read and acknowledge a Student Honor Statement that reads: “I understand that giving or receiving unauthorized help during the test is cheating and if I give or receive such help during this test, it will result in the invalidation of my test results.” • Students taking a computer-based test must read the statement and check a box beside the statement, “I agree” at the beginning of the test. In paper-based tests, a signature line appears below the Student Honor Statement. 10

What’s New for Fall 2012

Practice Tests

• Schools must administer the appropriate practice test(s) using the ePAT scripts to all students to be tested using the ePAT scripts; however,

if a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT session for this administration.

• Practice test (ePAT) scripts are no longer included in the test administration manual. The ePATs and ePAT scripts are posted at

www.FLAssessments.com/ePATs .

• The link to the ePATs should be provided to all students and their parents/guardians prior to testing so that they can access the ePATs and practice on their own at any time.

What’s New for Fall 2012

New TestHear Software

• A new version of TestHear that incorporates seal code functionality for the FCAT 2.0 Reading Retake along with other minor updates

must

be downloaded to each workstation that will be used by students requiring accommodated CBT forms. • The newest version of TestHear is available at www.FLAssessments.com/downloads . 12

What’s New for Fall 2012

No Calculators in TestHear

• TestHear does not have a built-in four-function calculator. • Students taking an accommodated CBT form of the FCAT Mathematics Retake MUST be provided with an approved handheld four-function calculator to use during the test, as indicated in the administration script. 13

What’s New for Fall 2012

Technology Coordinator Guide

• The Technology Coordinator sections of the manual have been removed and combined into a separate document called the

Fall 2012 Reading and Mathematics Retake Technology Coordinator Guide.

• The Technology Coordinator Guide is available at www.FLAssessments.com/FallRetake . 14

Reminders

•

Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.

• ALL test administrators must be certified educators .

• All personnel involved in test administration must read and sign an

FCAT/FCAT 2.0 Test Administration and Security Agreement

, provided in Appendix E of the Fall 2012 Retake Manual.

• Test administrators must sign a

Test Administrator Prohibited Activities Agreement

, also provided in Appendix E.

Reminders

Leaving Campus

• If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. •

No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy.

• If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.

Reminders

Electronic Devices Policy

• If a student is found with ANY electronic device(s), including, but not limited to, cell phones and smartphones, during testing OR during breaks (e.g., restroom breaks, lunch), his or her test must be invalidated in order to successfully enforce this policy. • School personnel must ensure that students do not have access to their cell phones or other electronic devices even if the devices are turned off or the students do not use them, if they will return to complete a test session.

• The best practice would be for students to leave devices at home or in their lockers on the day of testing. •

Students and parents must be made aware of this policy prior to testing.

Reminders

TestHear

• Accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans. • These forms will be accessed using the TestHear software. Separate instructions and administration scripts for accommodated forms are provided in Appendix A of the Fall 2012 Retake Manual.

• Students who require accommodated CBT forms must practice using the accommodated ePAT for the specific accommodated form or form combination that they will use during testing.

Reminders

Paper-Based Materials

• Regular print and braille test materials are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

• Reading Passage Booklets for computer-based Reading tests are available for eligible students with this accommodation indicated in an IEP or Section 504 plan.  Although Reading Passage Booklets are included in the category of paper-based accommodations, eligible students who require them will test on the computer.

Reminders

Handheld Calculators

• After participating in an FCAT Mathematics Retake practice test, a student may request an approved handheld four-function calculator on the day of testing. Test administrators should have a supply of approved calculators for these students.

Reminders

Virtual School Students

• Districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.).

Reminders

The following resources for this administration can be found at www.FLAssessments.com/FallRetake :

■ Test Administration Manual ■ Technology Coordinator Guide ■ Forms to report test irregularities/security breaches and missing materials ■ Training materials ■ Comment forms ■ Blank Administration Record/Security Checklist ■ Security Log ■

Test Administrator Prohibited Activities Agreement

■

Test Materials Chain of Custody Form

■

FCAT/FCAT 2.0 Test Administration and Security Agreement

■ Materials Return List ■ Braille scripts ■ Reference sheet 22

Glossary of Terms

PearsonAccess

– www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks.

• Correct test administration

must

be selected each time you log in.

• • Requires a username and password.

• Links to support materials:

www.FLAssessments.com/FallRetake PearsonAccess will timeout after 14 minutes of inactivity.

Glossary of Terms

PearsonAccess Training Center

• Accessed from the

Training Center

tab on PearsonAccess Home page.

• Provides an opportunity to   Practice PearsonAccess tasks.

Manage the Infrastructure Trial in preparation for testing.

• Requires a username and password.

Glossary of Terms

TestNav 6.9 (TestNav)

• Platform for Florida’s high stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

Glossary of Terms

TestHear

• Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require accommodated CBT forms.

• TestHear operates on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). 26

Glossary of Terms

ePAT

• • • • • • Electronic Practice Assessment Tool Allows students to practice using the computer-based platform prior to testing. Available for download at www.FLAssessments.com/ePATs . Download ePAT launcher separately from test content.

Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. Scripts and instructions for downloading ePATs are under the Resources tab. 27

Glossary of Terms

Proctor Caching

• Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level.

• Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements.

• Proctor Caching software is provided by Pearson.

• Reduces test delays due to network congestion.

• Provides students with a more seamless testing experience.

•

Required for all FCAT/FCAT 2.0/EOC computer-based testing in Florida.

• Instructions for proctor caching are provided in the

Fall 2012 Reading and Mathematics Retake Technology Coordinator Guide.

Pearson Support and PearsonAccess

Contact Pearson Support • Phone Number: 1-877-847-3043 • E-mail: [email protected]

Appendix C in the Fall 2012 Retake Manual provides the following information: • PearsonAccess  User Accounts − FDOE distributed instructions for setting up user accounts to district •    assessment coordinators.

Browser requirements Logging in for the first time Resetting passwords Training Center  Test Setup Exercise 29

Students to be Tested

Retakes

• Students who have not passed the Grade 10 Reading assessment (FCAT or FCAT 2.0) required for graduation participate in the

FCAT 2.0 Reading Retake

. • Students who entered Grade 9 participate in the

in Fall 2009 or earlier FCAT Mathematics Retake

and have not yet passed the Mathematics portion of the Grade 10 FCAT 30

Students to be Tested

Special Program Students

• Make arrangements to test special program students ( Home Education (retained grade 10 only) , Virtual School) • PBT - Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart on page 80 of the Fall 2012 Retake Manual.

Test Invalidation

• •

A test MUST be invalidated if either of the following circumstances occurs:

   A student has an electronic device during testing A student is cheating during testing A student is given unauthorized help during testing

A test MAY be invalidated if one of the following circumstances occurs:

 A student becomes ill and is unable to finish   A student is not allowed the correct amount of time A error occurs in the administration of an accommodation  A student works in the incorrect session   An error occurs in test administration or procedures A disruption occurs during testing 32

Test Invalidation

• District assessment coordinators will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.

• When a student’s test is invalidated for any reason, record the invalidation in PearsonAccess according to the instructions on pages 93-94 of the Fall 2012 Retake Manual. For paper-based accommodations, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials (PBT).

• More information about test invalidation policies may be found on pages 18-19 of the Fall 2012 Retake Manual.

Test Administrator

Before, During, and After Testing

Test Administrator Before Testing

        Read the test administration manual.

Read the

Test Administration Policies and Procedures

and sign the

FCAT/FCAT 2.0 Test Administration and Security Agreement.

Read and sign the

Test Administrator Prohibited Activities Agreement.

Establish an appropriate setting for test administration.

Prepare and receive all materials needed for test administration.

Ensure that your students and parents understand the testing policies prior to the first day of testing.

If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss how accommodations will be provided with your school coordinator. Ensure that you know how to open TestNav or TestHear to the login screen for each student computer prior to testing.

Test Administrator Before Testing

• Sign and return an

FCAT/FCAT 2.0 Test Administration and Security Agreement

, which indicates that the test administrator:     Has received training Has read the Test Security Statute and State Board Rule Has read all applicable portions of the Test Administration Manual Understands and agrees to adhere to all test security and administration policies and procedures • Sign and return a

Form Test Administrator Prohibited Activities

Test Administrator Before Testing

Establish an Appropriate Setting

• Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace.

• Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Discuss any concerns with your school assessment coordinator.

• Post the sign that reads

TESTING —Please Do Not Disturb

and display starting and stopping times as soon as testing begins. Remove or cover all visual aids in the room. 37

Test Administrator Before Testing

Establish an Appropriate Setting

• When you arrive on the day of testing, open each student workstation in the testing room to the student login screen, but

do not log in for students.

• Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing. ( www.FLAssessments.com/RetakeStudentCommentForm ) • Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

Test Administrator Before Testing

Summary of Test Materials Needed (as applicable)

• Test Administration Manual • Session Rosters • Student Authorization Tickets • Seating Chart • Test Group Code • Seal Code (Reading Retake Session 2) • Security Log • Mathematics Reference Sheets • Work Folders • Reading Passage Booklets • Calculators • Test and Answer Books 39

Test Administrator Before Testing

Test Administration Manual

• You will need the

Fall 2012 Reading & Mathematics Retake Test Administration Manual

to read the test administration scripts to students.

• When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items.

• Scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) are provided in Appendix A.

Test Administrator Before Testing

Test Administration Manual (cont.)

• Appendix D on page 201 is the

CBT Test Administrator Quick Reference Guide

• This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.

• This guide is a helpful resource for test administrators during testing.

Test Administrator Before Testing

Session Roster

• School assessment coordinators will provide a Session Roster, which is a list of all students scheduled in a test session and includes the following information:     Test Administration Session Name Test to be Administered Test Code (password)     Student Name Student ID Numbers Student Birth Dates Class information  Login ID 42

Test Administrator Before Testing

Session Roster (cont.)

• The

School Assessment Coordinator

sections of the Fall 2012 Retake Manual provide instructions for creating and printing Session Rosters. •

Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

Test Administrator Before Testing

Required Administration Information

The Session Roster may be used to verify or record most required administration information, including: • Students assigned to the room • Attendance information • Accommodations provided • Test group code • Unique security number of secure documents assigned to each student • Signatures of test administrator and school assessment coordinator and dates for when secure materials are received and returned 45

Test Administrator Before Testing

Student Authorization Tickets

• The

School Assessment Coordinator

sections of the manual provide instructions for scheduling students into test sessions and printing Student Authorization Tickets. • For each test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets. • Students will need a pen or pencil during testing to sign their tickets. • Students taking the FCAT 2.0 Reading tests will log in using the same Student Authorization Tickets for both sessions.

Test Administrator Before Testing

Student Authorization Tickets (cont.)

• The test administrator will give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

•

Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

Test Administrator Before Testing

Student Authorization Tickets (cont.)

Test Administrator Before Testing

Seating Chart

• An accurate seating chart must be maintained for each testing room for each test session. Seating charts must record the following information:  The room name/number  Student names and the location of students in the room during testing         The front and back of the room Direction students are facing Date Session starting time Test administrator name Names of proctors (if applicable) Test group code Session name in PearsonAccess (CBT) • If students change seating or are moved to a different location during a test session, a new seating chart must be created. 49

Test Administrator Before Testing

Test Group Code

• A test group code is a unique four-digit number used to identify a group of students testing together. • Each group of tested students in a testing room should receive a unique test group code.

• District assessment coordinators will either create and distribute test group codes to all school assessment coordinators or will instruct them to create their own unique four-digit codes. • Students will enter the test group code before beginning the test, as indicated in the scripts.

Test Administrator Before Testing

Test Code A six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav. Test Group Code A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav and before students see the first question. 51

Test Administrator Before Testing

• •

Seal Code

• A seal code is a unique four-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1. • TestNav and TestHear require a seal code to proceed to Session 2 on Day 2.

• Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.

Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students

Students are not able to return to Session 1 once they have logged in to Session 2

. Students will log in using the same Student Authorization Tickets for both test sessions.

Test Administrator Before Testing

Seal Code (cont.)

Test Administrator Before Testing

Seal Code (cont.)

Students will exit on this screen on Day 1. Students enter the seal code here on Day 2.

Test Administrator Before Testing

Security Log

A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

Test Administrator Before Testing

Mathematics Reference Sheet

• The computer-based test has a pop-up window that includes the

FCAT Mathematics Retake Reference Sheet

. • Paper copies of the

FCAT Mathematics Retake Reference Sheet

are provided for ALL students taking the FCAT Mathematics Retake. (Last CBT administration where paper copies are provided by FDOE.) • The reference sheet is also available at www.FLAssessments.com/FallRetake if necessary.

and as a perforated sheet in Appendix E of the manual and may be photocopied 56

Test Administrator Before Testing

Mathematics Reference Sheet (cont.)

• Once students complete the test, the test administrator should collect all reference sheets, and the school assessment coordinator should destroy them by recycling, or return them, as directed by the district assessment coordinator. •

Used reference sheets are secure materials.

Test Administrator Before Testing

Computer-Based Test Work Folders

• The Florida Computer-Based Testing Work Folder is a piece of yellow 11x17 paper folded in half with graph paper printed on the back cover. Work folders arrived in your shipment of test administration manuals. • For the Mathematics test, students are provided with work folders to work the problems. One work folder should be sufficient for each student; however, students may request additional folders.

• Work folders are to be distributed to students at the beginning of Mathematics test sessions. Test administrators must ensure that students have enough desk space to use their folders.

Test Administrator Before Testing

Computer-Based Test Work Folders (cont.)

• Once students complete the Mathematics test, the test administrator

must collect all work folders.

• The school assessment coordinator should package the used folders in the District Assessment Coordinator ONLY box. •

Used work folders are secure materials.

Test Administrator Before Testing

Reading Passage Booklets

• Reading Passage Booklets will be provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans. • Districts were required to specify the number of Reading Passage Booklets needed for students during the enrollment/participation count window. • The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer. 60

Test Administrator Before Testing

Reading Passage Booklets (cont.)

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

•

Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing.

Please see the Fall 2012 Retake Manual for passage booklet return instructions.

Test Administrator Before Testing

Calculators

• Your district should have an adequate supply of approved four function calculators provided by the FDOE. Districts are responsible for establishing policies for the storage, use, and retention of calculators.

• Students with visual impairments may use the approved large key/large display or talking four-function calculators supplied by the FDOE. Schools that have not yet accumulated an adequate supply of approved large key/large display or talking four-function calculators to accommodate all students with visual impairments may use comparable calculators that are regularly used in their classrooms. Such calculators must be basic four-function models and must not have functions that are unavailable on approved calculators.

No other calculators may be used.

Test Administrator Before Testing

Calculators – TestNav

• TestNav has a built-in, four-function calculator in the FCAT Mathematics Retake.

• Once a student has participated in a practice test, he or she may request to use an approved handheld four-function calculator.

• Test administrators should provide handheld calculators at the beginning of a test session to all students who request one, as indicated in the test administration script.

Test Administrator Before Testing

Calculators – TestHear

• TestHear does NOT have a built-in four-function calculator. •

Students taking an accommodated CBT form of the FCAT Mathematics Retake should be provided an approved handheld four-function calculator at the beginning of the test session

, as indicated in the test administration script.

Test Administrator Before Testing

Additional items:

• Pens and/or pencils • Clock or watch • Signs   Do Not Disturb Sign Electronic Devices Sign  Session Signs (FCAT 2.0 Reading Tests) • Cover Sheets   TO BE SCORED Cover Sheet NOT TO BE SCORED Cover Sheet 65

Test Administrator Before Testing

Missing Materials and Test Irregularities/Security Breaches

• Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a secure document, such as a test and answer book, a Reading Passage Booklet, a Student Authorization Ticket, a used Work Folder, a used reference sheet, or a Session Roster, is not found or a test irregularity or security breach is identified, the school assessment coordinator coordinator.

must

contact the district assessment • Forms to report missing materials form and test irregularities/security breaches form can be found online at www.FLAssessments.com/Fall Retake . 66

Test Administrator Before Testing

  

Communicate Testing Policies to Parents and Students Electronic Devices Policy

—If students are found with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

Leaving Campus

—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. Students and parents should be aware of this policy. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day.

Student Honor Statement

the statement.

—Prior to testing, students will be asked to acknowledge a Student Honor Statement that reads, “I understand that giving or receiving unauthorized help during the test is cheating and if I give or receive such help during this test, it will result in the invalidation of my test results.” Students taking CBT Retakes may show they have read the statement by clicking a checkbox; in paper-based Retakes, a signature line appears below 67

Test Administrator Before Testing

Administration Accommodations

•

Appendix A

of the Fall 2012 Retake Manual contains detailed information regarding administration accommodations for students with disabilities and ELLs.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

Test Administrator During Testing

 Maintain the seating chart, Security Log, record of required administration information for your room.  Ensure that each student has a pen or pencil, and distribute testing materials as indicated in the scripts.

  Keep accurate time for each test session and display times for students.

 Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes.

Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.

Test Administrator During Testing

Ensure the following: • Students have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, calculators, Reading Passage Booklets, and reference sheets.

• Students agree to the Student Honor Statement and enter the correct test group code.

• Students do not have books, notes, extra scratch paper, or electronic devices (except for approved calculators) of any kind during testing, even if they do not use them.

• Students do not talk or make any disturbance.

• Students are working independently.

• Students are working in the correct test.

Test Administrator During Testing

• It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing.

• While you may encourage students to continue working,

you may not

talk with them about test items or help them with their answers. • If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

Test Administrator After Testing

      Verify that you have collected all required administration information, including accommodations actually used by each student. Verify that your seating chart and Security Log have been completed correctly.

Make copies for your files. Report any missing materials to your school assessment coordinator. Organize materials and return them to your school assessment coordinator.

Complete the

Fall 2012 Retake Test Administrator Comment Form

at www.FLAssessments.com/FallRetake .

School Assessment Coordinator

Before, During, and After Testing

School Assessment Coordinator Before Testing

        Read the test administration manual.

Read the

Test Administration Policies and Procedures

and sign the

FCAT/FCAT 2.0 Test Administration and Security Agreement.

Train your test administrators and proctors.

Ensure that test administrators sign the

Test Administrator Prohibited Activities Agreement.

Receive test materials from your district assessment coordinator.

For Mathematics tests, ensure an adequate supply of reference sheets is available for all students.

Communicate the process for collecting required administration information to your test administrators.

Distribute test group codes and seal codes (FCAT 2.0 Reading tests, prior to Session 2) to test administrators.

School Assessment Coordinator Before Testing

        Assign proctors, as needed.

Arrange practice test sessions.

Ensure that appropriate test settings are available for all test sessions.

Verify student information and create test sessions.

Distribute Session Rosters and Student Authorization Tickets on the day of test administration. Make arrangements to test any special program students who may be testing at your school.

If any students who require special accommodations are testing at your school, discuss how accommodations will be provided with test administrators (Appendix A).

Complete any Computer-Based Assessments Certification district readiness activities as directed by the FDOE.

School Assessment Coordinator Before Testing

Receive Test Materials

• Your district assessment coordinator will provide you with the following materials, as appropriate for your school:    Work folders FCAT Mathematics Retake Reference Sheets FCAT 2.0 Reading Retake Passage Booklets  Other materials, as indicated in the Fall 2012 Retake Manual (as applicable) • Ensure that an adequate supply of working calculators is available prior to the beginning of test administration.

School Assessment Coordinator Before Testing

Receive Materials and Maintain Security

• Box contents are listed on pages 57-58 of the manual.

• Inventory the contents of your boxes within 24 hours of receipt and report missing materials immediately.

• Keep materials secure at all times.

• No more than three individuals may have access to the locked storage area.

• Do not open shrink-wrapped materials or begin preparing (applying student labels) more than

one week

prior to testing.

• Save the original boxes for returning special document materials. • If you need additional materials or if you have questions, contact your district assessment coordinator.

School Assessment Coordinator Before Testing

Train Test Administrators and Proctors

• You are responsible for training all test administrators and proctors,

including non-school-based instructors (e.g., itinerant teachers)

. You must train several employees to act as possible alternates.

•

Test Administrators must be certified educators.

• Test administrators who will be administering the test to students using braille materials must be trained in the use of those test materials.

• For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

School Assessment Coordinator Before Testing

Proctors

• When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator.

• Refer to the table below for the required number of proctors for computer-based tests.

1-25 students

26-50 students 51-75 students

Test Administrator*

Test Administrator and 1 Proctor Test Administrator and 2 Proctors * It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students whenever possible.

School Assessment Coordinator Before Testing

Arrange Practice Test Sessions

• Schedule and arrange practice tests (ePATs) as described in the Fall 2012 Retake Manual. • Before a student can participate in this computer-based administration, the student must complete the correct ePAT to learn how to use the computer-based system.

participate in an ePAT for this administration.

If a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to

• To access instructions for downloading and installing the ePAT Launcher and practice test content, go to

www.FLAssessments.com/ePATs software.

. The technology coordinator will need to download and install the

School Assessment Coordinator Before Testing

Arrange Practice Test Sessions

• Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing.

• Accommodated practice forms (TestHear ePATs) are available at www.FLAssessments.com/ePATs . 81

School Assessment Coordinator Before Testing

Create Test Sessions

• Your district may have created test sessions automatically via the PreID upload. If your district created test sessions through the PreID upload, you will see these sessions when you log in to PearsonAccess.

• If your district did not create test sessions during the PreID upload

you will need to create test sessions before you can verify student information. • These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing.

• Detailed instructions on how to create a test session and verify student information are on pages 64-65 of the Fall 2012 manual.

School Assessment Coordinator During Testing

      Ensure the test sessions have been started in PearsonAccess.

Provide test administrators with additional materials, as necessary.

Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are being properly completed, and required administration information is being collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary.

Arrange for and supervise make-up administrations.

School Assessment Coordinator After Testing

      Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

In PearsonAccess, record accommodations actually used by students.

Organize materials and return them to your district assessment coordinator.

Complete the

Fall 2012 Retake School Assessment Coordinator Comment Form

at www.FLAssessments.com/FallRetake , and encourage test administrators to complete a form.

School Assessment Coordinator After Testing

Organize and Return Materials

• Store any approved hand-held four-function calculators as directed by the district assessment coordinator.

• Store Student Authorization Tickets, reference sheets, Session Rosters, and work folders until results are reported for this administration and then destroy them as directed by the district assessment coordinator.

• File the

FCAT/FCAT 2.0 CBT Test Administration and Security Agreements

and the

Test Administrator Prohibited Activities Agreements.

• Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

• Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the

yellow return labels.

Technology Coordinator

Before, During, and After Testing

Technology Coordinator Before Testing

       Read the test administration manual and technology coordinator guide.

Read the

Test Administration Policies and Procedures

and sign the

FCAT/FCAT 2.0 Test Administration and Security Agreement.

Ensure all workstations meet the minimum requirements at

www.FLAssessments.com/MinimumSpecs

Confirm TestNav 6.9 software has been installed on all computers to be used for testing.

Install TestHear on all computers to be used for testing students requiring accommodated CBT forms.

Ensure all student workstations have successfully loaded the Infrastructure Trial.

Meet with the school assessment coordinator to discuss the administration of the computer-based test, to walk through the test administration procedures, and discuss plans for handling possible technical interruptions during testing.

Technology Coordinator Before Testing

      Run the TestNav System Check to determine the amount of bandwidth needed for testing.

Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks.

Ensure you are aware of the applications that must be disabled prior to testing.

Confirm that the computers used for test administration have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the pop-up blocker is disabled (see Appendix C).

Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated.

If a firewall is used, confirm the appropriate destination/port/protocol combinations are allowed through the firewall.

Technology Coordinator Before Testing

       Ensure that any proxy servers have been checked to ensure that the appropriate URLs are not blocked.

Confirm that Internet content filters are configured to allow the specific IP addresses required for administering computer-based testing.

Ensure Proctor Caching computers have been set up properly.

Ensure a printer is available for printing the Student Authorization Tickets, seal codes, and Session Rosters (color is not required).

Analyze the network to determine whether network bottlenecks exist.

Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins.

Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window.

Technology Coordinator Before Testing

     Verify that the performance of your Internet connection is consistent with expected levels of performance for computer based testing.

Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during that entire window.

Verify, as needed, that no high bandwidth network activity other than computer-based testing will be occurring during the computer-based testing window.

If utilizing wireless network connections for computer-based testing, ensure that all computers can effectively communicate with their access point from the testing location and all security measures have been properly enabled.

Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session.

Technology Coordinator Before Testing

    Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device).

Disable instant messaging, email notification, screen savers, power savers, and remote desktop.

Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers.

Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

Technology Coordinator Before Testing

    Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data directories.

Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.

Ensure that test administrators are familiar with how to access TestNav and TestHear software from student workstations and how to access the student comment forms. The student comment form is available at:

www.FLAssessments.com/RetakeStudentCommentForm

. On each day of testing, confirm that the Proctor Caching computer and Proctor Caching software are turned on and remain running.

Technology Coordinator Before Testing

Monitor Display and Shading

• To ensure students will see all of the content in the test, students are asked to confirm that they can see 15% shading on the Test Group Code screen when they first log in to the test. • If students cannot see the shading, they must exit the test and their monitor settings must be adjusted. • General instructions for adjusting monitor settings are provided in the

Fall 2012 Reading and Mathematics Retake Technology Coordinator Guide

. The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor. 93

Technology Coordinator Before Testing

Proctor Caching

• Instructions for installing the Proctor Caching software are provided in the

Fall 2012 Reading and Mathematics Retake Technology Coordinator Guide

. • Computers used for Proctor Caching

do not

need to be server-class machines but should meet the system requirements.

 each can support both Windows and Mac-based testing workstations.

• Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content.

 Proctor Caching can run on either a Windows or Mac operating system, and If more than one computer is being used for Proctor Caching, be sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process.  For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to 94 Proctor Caching computer B.

Technology Coordinator Before Testing

Proctor Caching Security

• Proctor Caching software stores a copy of the test content on the local hard drive of the machine on which it runs.

• Test content transmitted and stored by the Proctor Caching computer is in encrypted format.

• “Purge cache” function deletes all encrypted test content from the hard drive of the Proctor Caching computer.

 FDOE and Pearson

require

that test content be purged at the end of each administration window.

Proctor Caching Computer Placement

• Proctor caching can be implemented at either the

lab school-level.

or the • Computer should be located as close as possible on the network to the student workstations.

Technology Coordinator Before Testing

TestNav

• Installation instructions are provided in the

2012 Fall Reading and Mathematics Retake Technology Coordinator Guide

. • Once TestNav has been properly installed and tested, it should continue to be successful on student workstations through the test administration, as long as no incompatible software updates are made.

File Share vs. Local Install

• Two options for installing TestNav   File Share Local Install 96

Technology Coordinator Before Testing

TestNav

File Share Local Pros

+ Single point of installation and configuration changes + Easier to implement in a large-scale testing environment + Centralized single location for log files

Cons

- Adds a single potential point of failure + Quicker launch time + Limits potential points of failure - Increases installation time (Note: System automation tools, such as SMS [Windows] and Apple Remote Desktop [Mac] can make local installs much easier) - Requires that configuration changes be made on each machine 97

Technology Coordinator Before Testing

TestHear ePATs

• Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment. • The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test. • TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear ePATs will not work on Mac OS 10.4 or on Macs that cannot also run Windows. • Instructions for installing and running TestHear ePATs are provided in the

2012 Fall Reading and Mathematics RetakeTechnology Coordinator Guide

. 98

Technology Coordinator Before Testing

•

TestHear

New TestHear software must be installed

locally

on all computers that will be used by students requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive devices).

• Instructions for downloading and installing TestHear are provided in the

2012 Fall Reading and Mathematics Retake Technology Coordinator Guide

. • TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). • TestHear accommodated Reading forms are larger than regular TestNav forms. To help determine bandwidth requirements and to provide an opportunity to practice loading TestHear forms, accommodated test data has been added to the Testing Volume Calculator in the TestNav System Check ( www.FLAssessments.com/SystemCheck ) and to the Infrastructure Trial in the Training Center. 99

Technology Coordinator During Testing

 Ensure Proctor Caching software is running on all Proctor Caching computers.

• Turn on Proctor Caching software   Windows: go to Start>All Programs>Proctor Caching>Proctor Caching Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped    Adjust monitors that are not correctly displaying test items with shading.

Monitor each testing room to ensure that there are no technical issues.

Be available during testing to answer questions from test administrators.

100

Technology Coordinator After Testing

 Purge test content from the Proctor Caching computer(s).

 Complete the

Fall 2012 Retake Technology Coordinator Comment Form

at www.FLAssessments.com/FallRetake . 101

Paper-Based Tests (PBT)

The following slides relate to the administration of paper based tests (regular print or braille), which are only offered as accommodations for students who have such accommodations identified in their IEPs or Section 504 plans.

Each slide contains an icon of a pencil and a test to indicate that the information pertains to paper-based tests only. 102

PBT Reminders

• • • • For paper-based testing only: You will receive a PreID label for each paper-based test being administered if these students were indicated in your PreID file upload. Affix the label to the correct test for that student.

 The following four categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number.

School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information.

Test administrators must refer to the Braille Test Administration Appendix A of the manual for braille responsibilities. School and district assessment coordinators should refer to their respective section in Responsibilities After Testing sections for instructions. Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

103

PBT Materials Needed for Testing

• Test Documents  

FCAT Mathematics Retake Test and Answer Books FCAT 2.0 Reading Retake Test and Answer Books

• Reference Sheets – packaged in packs of 5 and 20 and shipped with test materials • Calculators 104

PBT Chain of Custody Form

• The

Test Materials Chain of Custody

PearsonAccess and posted at www.FLAssessments.com/FallRetake form is available in Appendix E of the Fall 2012 Retake Manual and on . • The form must be maintained as test materials are handled before, during, and after testing.

• A certified educator must be present at all times that test materials are handled directly. 105

PBT Sample Student Grid Sheet

106

PBT Security Numbers

• Used to account for each test and answer book.

• Consists of a nine-digit number followed by a check digit.

• Packing list will indicate the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books. • Pre-populated Administration Record/Security Checklists are provided in PearsonAccess. • Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration. • See page 14 of the manual if a document becomes soiled. 107

PBT DNS and UNDO Bubbles

• Located in the

SCHOOL USE ONLY

grid sheet. box on the student • See page 16 of the manual for circumstances when the bubble should be gridded. • If a DNS bubble has been gridded by mistake, erase the DNS bubble

and

grid the UNDO bubble. Package the document with other TO BE SCORED materials. 108

PBT Student Demographic Information

• Student grid sheet captures student demographic information.

• A document is preidentified if it has a student label affixed.

• Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.

• For more information about specific demographic fields, see pages 79-81 of the Fall 2012 Retake Manual.

109

PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, student ID number, district number, and school number.

• If the student name, ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded. 110

PBT Test Administrator After Testing

Return Test Materials

Organize your paper-based materials according to the list below: • TO BE SCORED – Cover sheet and documents • NOT TO BE SCORED – Cover sheet and documents (includes unused documents and documents with the DNS bubble gridded) • Test administration manuals, security logs, required administration information, seating charts, Chain of Custody forms, used and unused work folders, and used and unused reference sheets 111

PBT School Assessment Coordinator After Testing

Return Test Materials to Your District Assessment Coordinator

1. Verify that all distributed secure materials have been returned. Notify your district assessment coordinator immediately if any secure materials are missing. 2. Check for and remove any stray reference sheets from the test and answer books. 3. Make copies of the records of required administration information. 4. Make copies of all Security Logs and seating charts and file the copies. 5. If a test has been invalidated, verify that the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials.  Verify that the DNS bubble has been gridded on a defective document and that the document is placed with NOT TO BE SCORED materials.  Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials. 6. Use the cover sheets to separate test materials for return.

Mispackaged materials or materials returned past the established pickup dates will delay reporting of student results.

112

PBT School Assessment Coordinator After Testing

Complete Document Count Forms

1. Verify that all documents from make up sessions are included. 2. Do

not

copy blank count forms; however, once the count forms are completed, you may copy them for your records. 3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

4. Verify the accuracy of all information entered; inaccurate information may delay the scoring process.

113

PBT School Assessment Coordinator After Testing

Paper Bands

• Each document type must be banded separately. You may use more than one paper band per document type, if necessary. • Documents for each special program (FLVS Full-Time High School, District Virtual Instruction Program, District Franchise of FLVS, Virtual Charter School, Home Education) must be banded separately.

• Complete all fields on the paper band. 114

PBT School Assessment Coordinator After Testing

Package Materials for Return

Prepare the following types of boxes for return to your district assessment coordinator (as appropriate): • RED labeled boxes – All TO BE SCORED Materials • WHITE labeled boxes – TO BE SCORED Special Documents, if applicable • YELLOW labeled boxes – All NOT TO BE SCORED Materials • District Assessment Coordinator ONLY boxes 115

PBT TO BE SCORED Test and Answer Books Packaging Diagram

116

PBT Special Documents (Braille) Packaging Diagram

117

Additional Information

Test Security Statue and Rule

•

Appendix B

of the manual contains the following: – Florida Test Security Statute (1008.24, F.S.) – Florida State Board of Education Test Security Rule (6A 10.042) • All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix B prior to signing a Security Agreement.

118

Comment Forms • After testing, test administrators, school assessment coordinators, technology coordinators, and district assessment coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/FallRetake . • Thank you for your valuable feedback!

119