Transcript A Speaker’s guidebook 4th ed

A SPEAKER’S GUIDEBOOK
4TH EDITION
CHAPTER 22
Using Presentation Software
Presentation Software
PowerPoint is the most popular, and is
probably available on campus computers.
 Some web-based tools are Google Does
Presentation and Zoho Show.
 Use a computer, projector, and panel screen to
display your slide show.
 Preloaded templates assist you with design
elements.

Question
What should you NOT do when using your
slideshow?
A. Glance at your slides to confirm display.
B. Read directly from your slides.
C. Practice changing slides.
D. Choose contrasting colors.
E. Focus on the audience.
Give a Speech




Give a speech, not a slideshow!
Spend more time on writing and practicing your speech
than on making a flashy slideshow!
Technical problems may make it impossible for you to
show your slides.
Your slideshow is not a crutch!
Avoiding Technical Glitches





Verify the computer operating system is compatible with
your slideshow in advance.
Properly save the files into the same folder and on the
disk/flash drive you’ll use during your speech.
Verify that your files can be opened
on
the presentation computer.
Practice using the speaking location
computer in advance.
Prepare a paper copy of slides
in case of power failure.
Creating Your Slideshow





AutoContent Wizard can set up your slideshow for
different presentation contexts.
The Design Template option provides predesigned
templates.
Selecting Blank Presentation mode allows you to
personally design every aspect of your slide design.
These lecture slides were created using a
Customized Design Template by altering the color
scheme of a Microsoft template.
Other templates can be downloaded from the web.
Steps for Creating Slide Show
STEP 1: Finish your speaking outline.
STEP 2: Choose the design template for your
slide show.
STEP 3: Select your color scheme for your slides.
STEP 4: Create a slide for each outline section.
STEP 5: Select the slide layout appropriate for each
slide.
STEP 6: Add photos, clip art, or charts as needed.
STEP 7: Add audio, video, or website links as needed.
STEP 8: Using slideshow view to practice.
Slide Layout


Use the predesigned slide
layout feature to add text,
clip art, charts, photos, or
audio/video clips.
Scroll over the six options in
the slide icon on the left
side of your screen to
choose your feature.
Adding Audio/Video Clips




Audio/Video Clips are links embedded in your slide,
not permanent elements. If you don’t have Internet
access at your speaking location, the link won’t work.
Video clips can be found at www.youtube.com,
video.google.com, from sponsoring organization
websites, or from your own personal files.
Audio clips can be found at www.iTunes.com,
www.freeaudioclips.com, and other websites.
Remember the length of the clip you use will impact
overall time of your speech.
Transitions & Animation





Add motion, or animation, to your text.
Add sound effects to your text.
Choose slow movement options.
Use the same animation for each slide or not at all.
Unnecessary effects harm speaker credibility.
Using Your SlideShow While Speaking
1.
2.
3.
4.
5.
Don’t let equipment distract you.
Talk to your audience, not the screen.
Have a backup plan in case of malfunctions.
Never shine a laser pointer in someone’s eyes.
Practice until you feel confident using your slides.
Question
What do you do if the equipment malfunctions?
A. Start your speech over.
B. Go to your backup plan.
C. Stop talking to fix the technical problem.
D. Ask the instructor to help you.
E. Keep trying to get the equipment to
work.