Transcript Purpose - National Association For State Community

Community Services Block Grant
(CSBG) Program Federal
Monitoring Update
James Gray
Program Specialist
Background
• Legislative Requirements
• GAO Report & Recommendations
• Performance Measurement Requirements
– Government Performance Results Act (GPRA) of 1993
– Program Assessment Rating Tool (PART) Rating
Legislative Requirements
Community Service Block Grant Act, SEC. 678B(c)
• evaluate several states’ use of CSBG funds annually and
issue reports on the results
Federal Managers’ Financial Integrity Act of 1982
• establish and maintain internal controls to assure agencies
achieve:
•
effective and efficient operations,
•
reliable financial reporting, and
•
compliance with applicable law and regulations
GAO Report
Community Services Block Grant Program: HHS
Should Improve Oversight by Focusing Monitoring and
Assistance Efforts on Areas of High Risk (June 2006)
“OCS’s procedures and controls are not adequate to
ensure that it performs its monitoring responsibilities…”
- Government Accountability Office
GAO Recommendations
• conduct a risk-based assessment of state CSBG
programs,
• have policies and procedures to ensure monitoring
focuses on high- risk states,
• issue guidance on state monitoring requirements and
T & TA reporting, and
• implement a strategic plan to guide training and
technical assistance efforts.
Performance Measurement Requirements
GPRA - results-based approach to program planning & reporting
PART- assess & link program performance to program budgets
 CSBG received rating of Results Not Demonstrated (RND)
“Grantees are not held accountable for program results.”
- CSBG PART assessment
State Self-Assessment Tools
• Financial Operations
• Administrative Operations (Governance)
• Program Operations
Financial Operations
• 90% Pass through to eligible entities
(CAAs)
• 5% Administrative expenses (Sec.
675C[b][2])
• 5% Discretionary
Financial Operations (Cont’d)
• Fiscal Control and Fund Accounting
procedures
– OMB’s Generally Accepted Accounting
Principles (GAAP)
– Audits – Single Audit Act
– Limitation on the use of Funds
– Disbursement policies
Administrative Operations
• Legislative and Public hearings
– When and where
– Who conducted the hearings
– How was the public informed
– Who attended
– Revisions to the State Plan
• Public notice, inspection, comment
– To make available to the public for review and comment
on the Plan
Admin. Operations (cont’d)
• Procedures for governing the
Administration of its CSBG program?
• How does the State inform staff and subgrantees of procedures?
• Tripartite Board composition and rule
• The process for Designation and redesignation of eligible entities in unserved
areas
Admin. Operations (cont’d)
• Prohibition of political activities
• Procedures for compliance with Federal
investigations
– Fiscal controls, Procedures, Audits and
Inspections
• Terminations & reduction of funding
• Use of grant funds for construction
(Waivers)
• Non-discrimination provisions
Program Operations
• Services provisions that respond to the
cause of poverty?
• Funds used to assist low-income
individuals and families?
• Use of discretionary funds
• Provisions to respond to starvation and
malnutrition among the poor
• Linkages between government and social
services
Program Operations (Cont’d)
• Title XXVI (LIHEAP)
• Partnerships
• Procedures to petition for adequate Board
representation
• The Community Action Plan
Program Operations (Cont’d)
• Results Oriented Management &
Accountability (ROMA)
• Training, Monitoring, and TA
• Methods to identify CAAs in need
• Provision of T&TA to CAAs in most in need
• State’s corrective procedures for poorly
functioning agencies
Assessment & Monitoring Events
•
January 1993
Congress passes GPRA
•
1994
OCS develops ROMA in response to GPRA.
•
July 2002
PART authorized under the President’s Management
Agenda (PMA)
•
2003
CSBG program PARTed
•
June 2006
GAO issues Community Services Block Grant Program:
HHS Should Improve Oversight by Focusing Monitoring
and Assistance Efforts on Areas of High Risk
•
August 2006
OCS Creates DSA/Monitoring Task Force
Assessment & Monitoring Events
•
August 2006
•
January 2007
•
February 2007
DSA’s Office Initiative Discussions on PRISM Review and
Coordination
MTF Activities: Composition; State Self-Assessment tools;
Comments on tools; CSBG Monitoring Manual: Internal
Procedures and Guidelines for DSA
Monitoring Selection Process
Reviewing State Comments on the State Self-Assessment tool
Monitoring Training for DSA Staff.
Contact Information
• James Gray
• (202) 401- 5705
• Email: [email protected]