Transcript Slide 1

2011-12
Grade 3 Midyear Promotion
(GTMYP)
Screencast
Training Session
Program Guide:
http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp
What is the grade 3 midyear promotion
(GTMYP)?
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An assessment that complies with the established
criteria of the Florida’s public school student
progression law.
Students must demonstrate reading proficiency as
required by Section 1008.25, Florida Statute.
Students may take the GTMYP only one time during
this administration window.
Offered November 15-16, 2011.
ITBS Complete Battery, Form C, Level 10.
 All materials must be returned at the conclusion of
testing and may not be stored at the school site.
Program Guide 4
Ways to Demonstrate
Reading Mastery for Grade 3 Promotion
 Spring
2011 FCAT 2.0 Reading test
or,
 Spring 2011 Grade 3 Student Reading Portfolio
or,
 Spring 2011 Alternative Standardized Reading
Assessment
or,
 Summer 2011 Alternative Assessment for Grade 3
Promotion
or,
 2011-12 Grade 3 Mid-Year Promotion
Program Guide 4
Students To Be Tested
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All retained third grade students who met specific
criteria on the Summer 2011 Alternative Assessment
for Grade 3 Promotion (AAGTP), defined as a
percentile rank score at or between the 40th and 44th
percentile.
Retained 3rd grade students who did not participate
in the Summer 2011 Alternative Assessment for Grade
3 Promotion (AAGTP).
Students who have demonstrated substantial
progress in class and are recommended by their
teacher, may participate at the school
administrator’s discretion.
Program Guide 6
Schedule of Activities
October 31
SAET will send selected schools the list of eligible
students.
October 31 –
November 4
View Screencast Training for test chairpersons.
November 7
(New) Complete the electronic Screencast
Verification form at
http://www.surveymonkey.com/s/TY3PSBZ
November 7-10
Elementary and K-8 Centers: Pick up/order testing
materials.
Pick up GTMYP materials at TDC by 3:30 pm.
November 8
Distribute parent letters to all eligible students.
November 11
Print generic answer sheets via Edusoft.
Program Guide 5
Schedule of Activities, cont.
November 15
Administer GTMYP test to all eligible, retained 3rd grade
students.
November 16
Make-up administration for the GTMYP, as necessary.
November 16-18 Scan answer sheets via Edusoft and print student lists.
Evaluate students’ eligibility for promotion.
November 18
Return all GTMYP materials to the Test Distribution
Center by 3:30 pm.
Fax a written account of any breaches of security or
testing irregularities to SAET at 305-995-7522.
Program Guide 5
Schedule of Activities, cont.
November 21
SAET will email principals the School
Listing of Student Results.
November 23
Notify SAET to override any promotion
decisions.
Week of November
28
Attendance Services will update ISIS to
reflect approved promotions.
Program Guide 5
Accommodations
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Accommodations must be provided to:
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Students with disabilities (SWD) who have
current IEPs
Students with current Section 504 plans
English language learners (ELLs), Levels 1-4
Test MUST NOT be read to students
Program Guide 6-8
Accommodations
English Language Learners (ELLs)
Flexible
Setting
Flexible Timing
Assistance in Heritage Language
Dictionary
Program Guide 6-7
Accommodations
Students with Disabilities and
Section 504 Plan Students
Flexible
Setting
Flexible Timing
Recording of Answers
Flexible Presentation
Revised Format (call TDC to
request)
Program Guide 7-8
Receiving and Preparing
Materials for Testing
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Schools will pick-up/order directions for administration
and test booklets.
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Verify counts of testing materials received using the
Packing Slip and Return Form* located in Box #1.
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Report missing materials immediately to TDC.
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Contact TDC for additional materials, if needed.
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Securely store all test materials.
*Keep this form and use to return materials.
Program Guide 8
Testing Materials
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Test Booklet
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The Complete Battery,
Level 10 which contains
the Reading
Comprehension subtest.
Test Booklets are re-used,
so students may NOT write
or mark answers directly in
the booklets.
Edusoft Answer Sheet
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Print answer sheets for
eligible students.
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The 7 digit M-DCPS
student ID must be hand
gridded.
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Student name must be
written at the top of the
answer sheet.
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Students will record
answers directly on the
answer sheet.
Program Guide 8-9
Sample Edusoft Answer Sheet
Student 7-digit ID#
ITBS C Complete Level 10 Reading
Comprehension
November 2010
Begin
here
Program Guide 9
Student
Name
Training School Test Administrators
and Proctors
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Carefully select test administrators/proctors
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Training should include:
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Students to be tested
School’s testing schedule
Adhering to the Directions For Administration (DFA)
Test Timing and subtest to administer
Providing accommodations
Ensuring optimal testing conditions
Test invalidations
Program Guide 10
Distribution & Tracking of Materials
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Test booklets and Directions for Administration (DFA) are
secure materials but do not include security numbers.
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Inventory materials on receipt and report discrepancies
immediately to the Test Distribution Center at 305-9953744.
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Use Teacher Count Sheets to account for test materials
distributed to test administrators.
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Test administrators must report discrepancies in counts
to test chairperson.
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Monitor to ensure procedures are being followed in
each testing room.
Program Guide 11 and 32
Administering the Test
Maintain
security procedures.
Morning
administration is
recommended.
If
a test is invalidated, there is no other
opportunity or test that can be given in
place of this assessment.
Program Guide 11-12
Important GTMYP Test
Administration Information
Reading
Comprehension
Time Limits
Test Book
Pages
Item Numbers
Part 1*
25 Minutes
Pages 7-13
Items 1-20
Part 2*
30 Minutes Pages 14-20
Items 21-41
*Both parts must be completed to receive a score.
Program Guide 11
Absences and Invalidations
Record
student name on Record of
Absences, Exemptions, and
Invalidations Form.
Make-up
sessions can be given any
day during the testing window.
In the event of an invalidation of a
group of students, call SAET, at 305995-7520, immediately.
Program Guide 12 and 31
Damaged Test Booklet or
Answer Sheet Procedures
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Transfer all student identification information and student
responses onto a new answer sheet and shred the
damaged document.
Verify that all transferred information has been correctly
gridded and process for scoring.
Test booklets that become soiled due to illness should be
reported to SAET at 305-995-7520 and securely destroyed
at the school site.
Write “DAMAGED” across the front of any test booklet
which is damaged or written on and return it to the TDC
as directed.
Program Guide 13
Scanning Answer Sheets and
Printing Results
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Answer sheets will be scanned via Edusoft.
Only the GTMYP designee will have access to the GTMYP
Edusoft folder.
Print a student list from each scanning session, showing
each student’s number correct score (raw score).
A student must obtain a raw score of 24 or higher in order
to be considered for promotion.
At the end of the testing window, the District will provide
a listing of student results to each school. Please, verify
that all students tested at your school are included.
The District will promote students who have met the
GTMYP criteria. Schools may override promotions by
contacting SAET.
Program Guide 13-14
Returning Testing Materials
Place the originals of the following
completed forms in a return envelope, in
Box 1 and retain copies for your records.
• TDC Packing Slip and Return Form
• All Record of Absences, Exemptions,
and Invalidations forms
• All Teacher Count Sheets
• School Procedural Checklist
Program Guide 14-15
Sample
TDC Packing Slip and Return Form
Complete
this
portion
to return
materials.
Program Guide 14-15 and 33
REMINDERS
Complete the GTMYP Screencast
Verification Form at
http://www.surveymonkey.com/s/TY3PSBZ
to validate your training.
Review the student listing of results and fax
to SAET with promotion decisions recorded
for each student.
Sources of Information
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Administration of the GTMYP
Ms. Mayda Cabeza, Director I
[email protected],
305-995-7520
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Request/Pick Up/Return Materials
Ms. Magaly Hernandez, Supervisor I
305-995-3743
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Edusoft
Ms. Thomasena Johnson-Hudson (Edusoft) 305-995-2438
[email protected]
Ms. Linda Trupia, District Supervisor (M-DCPS) 305-995-3061
[email protected]
Program Guide 35