Transcript Corp PPT - Tally Solutions

Tally.ERP 9 for Advertising Agency
© Tally Solutions Pvt. Ltd. All Rights Reserved
Agenda
•
Overview of Advertising Agency
•
Business Process Flow
•
Tally.ERP 9 for Advertising Agency
•
Primary Requirement
•
Tally.ERP 9 – Fitment
© Tally Solutions Pvt. Ltd. All Rights Reserved
2
Advertising Business – An Overview
ADVERTISING AGENCY SOLUTION ON TALLY.ERP 9
MEDIA / VISUAL
ADVERTISING
Media Quotation
ACCOUNTS
MANAGEMENT
PRINT ADVERTISING
Release Order
Inquiry Management
Cost Estimates
Purchase Order
· Income management
· Abatement on services
· Multiple payment options
· Media client details
·
Publication details
·
Client details
·
Supplier details
· Purchase Order
· Accounts payable
· Advertisement Specs
·
Client details
·
Print item
·
Multiple cost estimates
· Delivery challan
· Statement of accounts
· Approved quotation
·
Release date
·
Quantity required
·
Final estimate
· Item details
· Expenditure reports
- Final specifications
·
Advertisement specs
·
Release date
·
Multiple price estimates
· Rate per unit
· Outstanding reports
- Accepted rates
·
Special instructions
·
Item specifications
·
Cost - Price comparison
· Invoice to client
· Cash flow and fund flows
· Invoice auto generation
·
Repeat Release Order
·
Special instructions
· Form 402 details
· Remote connectivity
· Tax abatement calculation
·
Release Order tracking
·
Rate
· Purchase Order tracking
· Pending payments
MIS REPORTS
· Pending release order
summary
· Enquiry conversion ratio
· Publication wise report
· Client wise report
· Newspaper media report
· Visual media report
· Print media report
· Sale & Purchase invoice
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3
Advertising Agency – Overview
Media
Advertisement
Advertising
Agency
Solution
Accounts
Management
MIS
Reports
Visual
Advertisement
Print
Advertisement
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4
Business Process Flow – Advertising Agency
ADVERTISING AGENCY
Client enquires
agent
Enquiries come to the Agent
CLIENT
Agent sends the Quotation
Sales invoice is
generated
Approved Quotation is
maintained
Release order is sent to the
publication
Release Order is generated
based on approved quotation
PUBLICATION
Purchase Invoice is
generated
For repeated specifications,
Repeated Release Order is
generated and sent to
Publication in same way
Client makes payment to the
agent for the advertisement
Agent makes consolidated
payment to various
publications
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5
Advertising Agency – Media Advertisement
Media
Advertisement
Advertising
Agency
Solution
Accounts
Management
MIS
Reports
Visual
Advertisement
Print
Advertisement
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6
Primary Requirement – Media Advertisement
Category / Module
Media Advertisement
Major Requirement
Explanation
Generating media quotation
Specifications of Advertisement like language, edition,
frequency, circulation, position, hue, size and rates are the
required parameters.
Approved quotation
All the final approved details about the ad-item, required
publisher and the customer are to be captured.
Release order
The publisher needs to know the specifications and release
details to post the advertisement.
Repeat release order
A customer may find a need to re-post the advertisement at any
point of time.
Automatic service tax
abatement calculation
A service tax abatement on 85% is applicable for advertisement
agency
Sales & Purchase invoice
Automatic generation of sales & purchase invoice
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7
Tally.ERP 9 Fitment – Media Advertisement
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
1
Media quotation
Yes
2
Language description of advertisement in quotation
Yes
3
Specification of edition of advertisement in quotation
Yes
4
Frequency of advertisement in quotation
Yes
5
Circulation of advertisement in quotation
Yes
6
Specification of position in quotation
Yes
7
Specification of hue in quotation
Yes
8
Description of size of advertisement in quotation
Yes
9
Description of rate in quotation
Yes
10
Client creation
Yes
11
Publication creation
Yes
12
Release order
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Yes
Contd.. 8
Tally.ERP 9 Fitment – Media Advertisement
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
13
Publication details in release order
Yes
14
Client details in release order
Yes
15
Specifications of advertisement in release order
Yes
16
Release date
Yes
17
Automatic service tax abatement
Yes
18
Invoice generation at one-click
Yes
19
Repeat release order
Yes
20
Special instructions on release order
Yes
21
Daily receipts and payments
Yes
22
Multiple payment mode handling
Yes
23
Cash flow, fund flow statements
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
9
Advertising Agency – Visual Advertisement
Media
Advertisement
Advertising
Agency
Solution
Accounts
Management
MIS
Reports
Visual
Advertisement
Print
Advertisement
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10
Primary Requirement – Visual Advertisement
Category / Module
Visual Advertisement
Major Requirement
Explanation
Generating media quotation
Specifications of Advertisement like size of video, frequency,
air time, channel selection, time slabs and rates are the required
parameters.
Approved quotation
All the final approved details about the video, required
publisher and the customer are to be captured.
Release order
The channel needs to know the specifications and release
details to air the advertisement.
Repeat release order
A customer may find a need to air the advertisement again at
any point of time.
Automatic service tax
abatement calculation
A service tax abatement on 85% is applicable for advertisement
agency
Sales & Purchase invoice
Automatic generation of sales & purchase invoice
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11
Tally.ERP 9 Fitment – Visual Advertisement
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
1
Media quotation
Yes
2
Video length description in quotation
Yes
3
Channel selection in quotation
Yes
4
Frequency of advertisement in quotation
Yes
5
Time slabs description in quotation
Yes
6
Invoice generation at one-click
Yes
7
Release order
Yes
8
Special instructions on release order
Yes
9
Description of rate in quotation
Yes
10
Client creation
Yes
11
Channel creation
Yes
12
Repeat release order
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Yes
Contd.. 12
Tally.ERP 9 Fitment – Visual Advertisement
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
13
Publication details in release order
Yes
14
Client details in release order
Yes
15
Specifications of advertisement in release order
Yes
16
Release date
Yes
17
Automatic service tax abatement
Yes
18
Daily receipts and payments
Yes
19
Multiple payment mode handling
Yes
20
Cash flow, fund flow statements
Yes
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13
Advertising Agency – Print Advertisement
Media
Advertisement
Advertising
Agency
Solution
Accounts
Management
MIS
Reports
Visual
Advertisement
Print
Advertisement
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14
Primary Requirement – Print Advertisement
Category / Module
Print Advertisement
Major Requirement
Explanation
Inquiry Management
Specifications of Ad-item like item type, quantity required, size
and rates are the required parameters.
Cost estimates
Agent needs to know the cost of the items before making a
price quotation
Price estimates
Agent has to provide customer with multiple price estimates,
based on selection of size and quantity.
Purchase order
A purchase request is to be placed with the printer for the final
estimates decided by the customer. It also provided the deadline
for the procurement.
Delivery Challan
Is required by the customer to ensure the delivery of purchase
order. It captures item details.
Sales & Purchase invoice
Automatic generation of sales & purchase invoice
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15
Tally.ERP 9 Fitment – Print Advertisement
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
1
Inquiry management
Yes
2
Client details in inquiry
Yes
3
Item details in inquiry
Yes
4
Description of rate in inquiry
Yes
5
Multiple cost options based on quantity
Yes
6
Multiple price options based on quantity
Yes
7
Comparison of cost and price
Yes
8
Purchase order to printer
Yes
9
VAT implication
Yes
10
Delivery Challan
Yes
11
Invoice to client
Yes
12
Purchase order tracking
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Contd.. 16
Tally.ERP 9 Fitment – Print Advertisement
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
13
Automatic service tax abatement
Yes
14
Invoice generation at one-click
Yes
15
Daily receipts and payments
Yes
16
Multiple payment mode handling
Yes
17
Cash flow, fund flow statements
Yes
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17
Advertising Agency – MIS Reports
Media
Advertisement
Advertising
Agency
Solution
Accounts
Management
MIS
Reports
Visual
Advertisement
Print
Advertisement
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18
Primary Requirement – MIS Reports
Category / Module
MIS Reports
Major Requirement
Explanation
Pending release order report
Agent would like to know which all release order are pending
by the publisher.
Publication-wise report
Agency would require this report to compare the business
coming from various publications.
Client-wise report
This would help the agency to evaluate its customers on the
basis of the business they get from them.
Enquiry conversion ratio
This report will provide management a view of prospects that
have been converted into customers.
Specific advertisement report
Agency would like to see how much enquiries come for which
mode of advertisement media.
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Tally.ERP 9 Fitment – MIS Reports
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
1
Client report
Yes
2
Publication wise report
Yes
3
Pending release order report
Yes
4
Enquiry conversion report
Yes
5
Newspaper media report
Yes
6
Visual media report
Yes
7
Print media report
Yes
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20
Advertising Agency – Accounts Management
Media
Advertisement
Advertising
Agency
Solution
Accounts
Management
MIS
Reports
Visual
Advertisement
Print
Advertisement
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21
Primary Requirement – Accounts Management
Category / Module
Accounts Management
Major Requirement
Explanation
Statement of accounts
Balance sheet, profit and loss statements in schedule VI format,
trial balance are needed for the owner to track the profitability
and expenses.
Statutory compliance
Tax needs to be tracked for compliance of statutory rules.
Summary report is important to see monthly and annual status
of tax related expenses.
Payroll management
Employee database tracking, different levels, pay head
configuration, attendance tracking are important for salary and
compensation.
Service tax abatement
Service tax abatement on 85% is applicable and is handled
automatically on every release order creation.
© Tally Solutions Pvt. Ltd. All Rights Reserved
22
Tally.ERP 9 Fitment – Accounts Management
SL No.
Requirement
Part of Tally.ERP 9
1
Balance sheet – Schedule VI
Yes
2
Profit and loss statement – Schedule VI
Yes
3
Daily receipts and payments
Yes
4
Multiple payment mode handling
Yes
5
Stock summery report
Yes
6
Accounts payable
Yes
7
Accounts receivable
Yes
8
Trial balance
Yes
9
Staff database handling
Yes
10
Automatic service tax calculation
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Part of Solution
Yes
23
Thank You
For any queries and for more details, visit :
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