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The application procedure – a beginner’s guide Tony Charlton Professional Development Team Understanding the application process The applicant journey - summary 1 2 3 4 5 6 7 8 9 10 ▪ Researches where to study ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Registers online with UCAS Apply Completes all sections of form Reference added by centre Centre sends form electronically to UCAS UCAS processes form and forwards to chosen HEIs HEIs submit decisions Applicant views decisions on Track Applicant replies to offers on Track (Firm / Insurance) HEIs confirm places when results are released Setting the scene – UK higher education Largest sector in Europe 300 + universities & colleges 38,000+ courses Completing the form Key facts Number of choices (5 max.) 2013 applicant fee - £23.00 Simultaneous consideration ‘Invisibility’ Conditional offers Key dates 15 October Medicine, Veterinary and Dentistry Oxford or Cambridge 15 January ‘On time’ applications 24 March Various Art & Design Courses 30 June Applications after this date held for Clearing Student registration is fast & easy What information will UCAS require? Your students are asked to complete the following sections: Personal Details Student Finance Additional Information Choices Education Employment Personal Statement Having checked the above, you will then add: A Reference Common applicant errors Failure to check entry requirements Qualifications (eg. GCSEs) missing, or incorrectly named, on form Wrong student support fee code Email address not verified Ticking criminal conviction box! Forgotten to register for admissions test Reference writing Work the UCAS reference into the existing school schedule. For example at the end of year 12 Students fill in activity / information sheets Subject tutors complete subject reference on students the same time they complete end of year reports Head of sixth (or assigned co-ordinator) gathers all information and edits reference Keep files of previous students references Example format for a reference Information on school /college Suitability for chosen course Subject by subject report •Personal qualities •Endorsement University and college decisions University and college decisions Admissions tutors can make one of three decisions: Conditional Offer Unconditional Offer Unsuccessful Conditional offers Can be expressed in: UCAS Tariff points 200 points Grades BCC in A levels, or MPP in BTEC ND a combination of both 260 points, including a B in Maths Tariff tables Reply dates - how it works Results time Confirmation Exam results are issued (e.g. A levels on 16 August 2012, IB & BTEC in July 2012) Admissions staff check if applicant has matched the conditions of the offer If yes, the student will be sent an official confirmation of their place Confirmation (2) Adjustment period What is it? Five day window of opportunity to seek place at another university or college Eligibility Results must have exceeded CF offer and subsequently been made UF Celebration time!! If an applicant has no offers… Two further stages to gain a place: UCAS Extra (24 February – 4 July 2012) Clearing (16 August 2012 onwards) Questions Tony Charlton Professional Development Officer [email protected]