Transcript Slide 1

GETTING INTO H.E.
12th June 2014
THE APPLICANT JOURNEY
The Applicant Journey
RESEARCH
APPLICATION
OFFERS & REPLIES
CONFIRMATION
CLEARING &
ADJUSTMENT
School Process
Now - Begin course research and first draft personal statements.
Student completes application form including personal statement,
course choices and education.
Student pays (£22 for five or £11 for one) and ‘sends’ to referee.
Tutor collates subject references including predicted grades for
current courses and personal touch based on knowledge of the
students’ amazing qualities.
Application and reference checked by HoS / Assistant HoS and
sent to UCAS.
Is University the right
choice for me?
How do I choose the right
University and Course?
Can I afford to go to
University?
Research
 Requires:
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Sufficient time
Resources
Organisation
Knowing where to look / what to look for
Encouragement and support
 Works best when:
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Systematic
Methodical
Thorough
 Range of resources:
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Paper
Experiential
Online
UCAS Course Search
 Which courses are offered at which institutions
 Open or closed for application
 Entry profiles EP
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Specific information about course and university
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Guide to minimum qualifications/grades required
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Information about what kind of candidate
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Guide to the selection process
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Clues for writing Personal Statement
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Financial information (fees, bursaries etc)
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Headline link to unistats website
Applications
When to apply
 One application per year
- give yourself plenty of time and make it the best it can be
 Deadlines matter
- applications received by deadline will be considered
- applications received after deadline may be considered
- HEIs can close courses after the relevant deadline
 Apply early only if absolutely sure of choices
- if only sure of some choices, either wait, or submit with sure choices
and add others later (but not able to change personal statement)
 Application numbers spike around deadlines
- Admissions officers may have less time to spend with each!
What information will UCAS require?
First of all you need to register:
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10 minute process
Applicant given username
Applicant creates password
Applicant given Personal Identification Number (PID)
Students are asked to complete the following sections:
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Personal Details
Choices
Education
Employment
Personal Statement
Tracking your Application
& University Decisions
Track
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Enables you to follow the
progress of your
application (24/7, access via
password)
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Quickest way to find out about
new offers
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You can reply to offers online
HEI decisions
 UCAS processes and makes available to considering HEIs
(usually within 24 – 48 hours)
 Institutions consider independently ~ UCAS not involved
(average waiting time 2012 was 51 days, so patience required!)
 Each HEI will record a decision through UCAS
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unsuccessful
offer
- unconditional where qualifications held
- conditional where results not yet known
 Track updated and email sent to the applicant
Conditional offers
 Could be made in terms of UCAS Tariff score alone
e.g. Score 320 UCAS Tariff points from all qualifications.
 Could be made in terms of grades or scores
e.g. Achieve grades A, A, B in A-levels being taken summer 2014
 Could be a mixture
e.g. Score 360 UCAS Tariff points including a grade A in A-level Mathematics
 Could include further conditions or limitations
e.g. Achieve A*,A,A in A-levels and STEP I and III at Grade 1
or ....Achieve 280 Points from a minimum of 3 full A-Levels
Applicant replies
 When?
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Decisions received from ALL choices
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If offer(s) made applicant asked to reply and given a date to reply
by on Track
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Reminders sent, but failure to reply by the reply date results in
offers being declined by default
 What replies can be made?
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For unconditional offers
– ACCEPT
– DECLINE
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For conditional offers
– FIRM
– INSURANCE
“What am I committing to?”
A2 Results Day and
University Places
Confirmation
 If conditions of a FIRM choice offer are met, applicant is
PLACED with the FIRM choice HEI
 If conditions of a FIRM choice offer are not met, the HEI
could (at its discretion) still choose to confirm and the
applicant would be placed with the FIRM choice HEI
 ONLY if conditions of a FIRM choice offer are NOT met
and the FIRM choice HEI does NOT confirm does the
INSURANCE choice come into play.
Clearing: What happens when?
 Some people eligible mid-July (but no vacancy list)
 Track is ‘frozen’ the weekend before A-Level results
are published in mid-August
 Vacancy list published on UCAS website 1 minute past
midnight the night before A-Level results are published
 Track is ‘unfrozen’ the morning A-Level results are
published (always a Thursday)
 Option to ‘Add Clearing Choice’ via Track appears
18.00 GMT on the day A-Level results are published
PLACED applicants and Clearing
 Any applicant who has been PLACED with a university or
college has made a commitment to the HEI
 No simple automatic process to get out of the commitment
 ONLY option is to ask HEI to change record to a decline
 Applicant would have to:
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Contact HEI direct
Explain circumstances / what they wish to do
Seek HEI agreement (it is at HEI’s discretion)
Ask HEI to action decline (UCAS cannot)
Adjustment
 For applicants whose place has been confirmed at their
FIRM choice, and who have
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MET all conditions of offer and
EXCEEDED at least one condition
 Can hold on to confirmed place while seeking a more
aspirational one for UP TO 5 DAYS MAXIMUM
(Consecutive 24 hour periods - clock starts when applicant PLACED
or A-Level results day, whichever is later – end time shown in Track)
Deadlines
Key dates and deadlines
 Early June: applicants register and start application
 Early September: School can start to submit
completed applications to UCAS
 14 October: deadline for early applicants
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Medicine, Veterinary, Dentistry
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Oxford or Cambridge
 14 January: main deadline
 23 March: deadline for some Art & Design
Admissions test
may need to be
registered for prior
to submitting
UCAS application
Art & Design courses
 Used to have a separate application route
(Route B)
 Brought into main system in 2010
 Some courses have a later (23 March)
deadline
- some applicants do 1 yr foundation
course before applying to university
- need time to decide on specialisms
and for referee to get to know them
well enough to write a meaningful
reference
 Likely to require portfolio evidence to
support application
School Deadlines:
 Early Applications complete:26th Sept.
 All other applications complete:7th Nov.
 Aiming to turn applications around with references in
2 school weeks.
Questions