Transcript Orlando, FL - 1105 Media

U.S. General Services
Administration
“How to Become a
Federal Supply Schedule
Contract Holder” Presentation
By Pamela Smith-Cressel
Regional Small Utilization Office
Pacific Rim Region
Pacific Rim Regional Small Business Center
Serving Arizona, California, Hawaii, and Nevada
Regional Small Utilization Office
Phillip Burton FOB & Courthouse
450 Golden Gate Avenue, Room 5-6535
San Francisco, CA 94102
Carol Honore & Lori Falkenstrom
415-522-2700
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Los Angeles Regional Small Utilization Satellite Office
300 N. Los Angeles Street, Room 3108
Los Angeles, CA 90012
(213)894-3210
Pamela Smith-Cressel
Regional Small Utilization
Office’s Mission
As GSA ‘s small business advocate,
we will engage in strategies that
provide opportunities for small
(including small business located in
HUBZones, minorities, veteran, and
women-owned) businesses in
government procurement.
GSA’s Small Business Centers
Regional Partners
Boston, MA
Ft. Worth, TX
New York, NY
Denver, CO
Philadelphia, PA
San Francisco, CA
Atlanta, GA
Auburn, WA
Chicago, IL
Washington, DC
Kansas City, MO
Small Business Centers are located in these 11 major metropolitan
cities, including a satellite center in Los Angeles, CA.
Top Ten Federal Agencies
FY 2002 Total Procurement Dollars
(dollars in billions)
AGENCY
1.
2.
3.
Department of Defense
Department of Energy
NASA
TOTAL
PROCUREMENT
DOLLARS
$142.8
$18.6
$11.2
4. General Services Administration
13.2
5.
6.
7.
8.
9.
10.
$5.8
$4.8
$4.8
$3.8
$2.5
$2.5
Department of Veterans Affairs
Department of Health and Human Services
Department of Justice
Department of Agriculture
Department of Transportation
Department of Treasury
Source: Federal Procurement Data System/SBA, Office of Government
Contracting, 4/16/02
GSA Small Business Program
Goals FY 2003
40% - for prime contract awards to small business
8% - for prime and subcontract awards to small businesses owned and
controlled by socially and economically disadvantaged individuals
5% - for prime and subcontract awards to small business owned and
controlled by women
3% - for prime and subcontract awards to small businesses located in
qualified Historically Underutilized Business Zone (HUBZone)
3% - for prime and subcontract awards to small business owned and
controlled by service-disabled veterans
2% - for prime and subcontract awards to small business owned and
controlled by service veterans
GENERAL SERVICES ADMINISTRATION
Small Business Program Goals Achievements
Pacific Rim Region Fourth Quarter – Fiscal Year 2002
(Dollars are in Thousands <000>)
CATEGORY
Total
Small Business
Small Disadvantaged
Section 8(a)
Total Small Disadvantaged
Woman-owned
HUBZone
Service Disabled-Veterans
GOAL
40.00%
13.00%
9.00%
22.00%
6.00%
2.50%
3.00%
ACHIEVEMENT
$1,239,309
$593,171 [47.86%]
$148,854 [12.01%]
$77,785 [6.28%]
$226,639 [18.29%]
$103,836 [8.38%]
$631 [0.05%]
$19 [0.02%]
Note: This report shows small business procurement activity in
FY 2002 (October 1, 2001, through September 30, 2002).
Nevada
Total Federal Procurements
In fiscal year 2002, the
Federal Government
spent $1,154,567,000
in the state of California.
California ranked 27th.
Nevada
Top Five Counties
1. Clark
2. Washoe
3. Mineral
4. Churchill
5. Elko
Nevada
Top Five Agencies
1. Department of Energy
2. Department of Defense
3. Department of Interior
4. Department of Veterans Affairs
5. Department of Transportation
Nevada
Top Contracting Agencies
1. Energy, Nevada Operations Office, Las Vegas
2. Energy, Office of Civilian Radioactive Waste
Mgmt, Las Vegas
3. USAF, 99 CON/CC, Nellis AFB
4. Interior, Bureau of Reclamation, Boulder City
5. Army, USPFO for Nevada, Carson City
Nevada
Top Defense Agencies Contractors
1. Sierra Nevada Corporation
2. The Day & Zimmermann Group Inc
3. Lockheed Martin Corporation
4. Solar Electric Inc
5. All Star Services Corporation
6. Ace Engineering Inc
7. Sierra Pacific Resources
8. Tyco International LTD
9. Opportunity Village association
10. Chenega Corporation
Nevada
Top Civilian Agencies Contractors
1. Bechel Group Inc
2. Science Applications International
3. The IT Group Inc
4. The Wackenhut Corporation
5. Management and Training Corp
6. P C Specialist Inc
7. Navarro Research & Engineering
8. Group 4 FALCK A/S
9. The Shaw Group
10. University & Community College
GSA’s Mission
We help Federal agencies better serve the public
by offering, at best value, superior workplaces,
expert solutions, acquisition services and
management services
Public Buildings Service
Federal Technology Service
Federal Supply Service
Public Buildings Service
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Lease
Construction
Building Services
Security Services
A/E procurement opportunities are not
available through Schedules
Federal Technology Service
Telecommunications Services and Equipment
Network Services
Information Technology Solutions
Current IT Schedule-70 Contracts
Total Awards - 3,700 Contracts
IT Professional Services - 2,700
Contracts
Leasing - 67 Contracts
IT Sales Trend ($ in Billions)
Billions of Dollars
14
13
12
10.9
10
9.3
8
Services
Hardware
Software
6.9
6
4
4.0
2
0
1998
1999
2000
2001
Fiscal Year
2002
Federal Supply Service
Office Supplies and Equipment
Paper Products
Scientific Equipment
Paints and Chemicals
Automated Data Processing Equipment and Services
(Software, Training and Integration)
Motor Vehicles (cars, trucks, buses, ambulances, etc.)
Furniture (office and household)
Hand Tools and Appliances
Office Furnishings
Federal Supply Service
Services (EEO, Travel and Transportation,
Organizational Management, Financial Management,
Temporary Clerical Support, Conference Planning,
Temporary Professional Support, Health Care Cost
Recovery, Asset Management)
GSABuying Green for a Better
Environment
Steven M. Clark
(415)522-3372
[email protected]
GSA’s Commitment to the
Environment
Carry out social, environmental, and
other responsibilities as a federal
agency.
Why Buy Recycled?
GSA’s Environmental Initiatives
Buying Green through Affirmative Procurement
Building Green through Sustainable Design
Energy Conservation
Waste Reduction
Recycling
Buying Green through APP
APP = Affirmative Procurement Program
APP is GSA’s strategy for maximizing our purchases
of:
Environmentally Preferable Purchasing (EPP)
Biobased products
EPA-designated CPG
(Comprehensive Procurement
Guideline) items
APP = Buying Green
What is APP Really?
APP is the federal government’s blueprint for
purchasing supplies and materials that have a
reduced impact on the environment.
APP embraces an environmentally-friendly
strategy for doing business, incorporating
sustainable design into purchasing decisions.
What is the Pacific Rim Region’s APP?
RA signed regional APP in
November 2000.
Regional APP includes a preference program,
promotion program, procedures for vendor
estimation, certification and verification, and annual
review, monitoring and reporting.
GSA Pacific Rim Region’s
Preference Program
Purchasers must:
Show a preference for CPG items, EPP, and
biobased products;
Perform APP product review;
Justify in writing any “non-green” purchase;
Insert the proper FAR clauses; and
Use GSA Advantage!
Regional Promotion Program
Regional training provided in APP and Sustainable
Design
RCRA Report is the mechanism for reporting green
purchasing.
Provide GSA and its contractors information about
green products, from sources such as:
EPA bulletins, fact sheets, and RMANs;
State and local gov’t resources;
www.usgbc.org (US Green Bldg Council) and
other green building websites
Regional Promotion Program
(continued)
Encourage the use of green specs in leases and
contracts, life cycle cost analyses, and e-business.
Encourage contractors to use electronic
commerce/electronic data exchange, and to
maximize the use of double-sided recycled content
paper for document submissions.
Recognize achievements in green purchasing through
GSA Environmental Awards Program.
Obtain Copies of the…..
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Federal Acquisition Regulation
(www.arnet.gov)
General Services Administration
Acquisition Manual
(order from the Government Printing Office)
732 North Capitol Street
Washington, DC 20401
(202)512-0000
http://www.arnet.gov/GSAM/gsam.html
Federal Supply Schedule
Contracts
Schedules contracts are:


Five year contracts, with one five-year
option for approved vendors to provide
products/services to any Federal agency
Chosen as the “preferred source of supply”
by DOD and most civilian agencies
Federal Supply Schedules
Contracts Are…...
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“License to hunt” for opportunities in
the federal government
Synonymous with a “GSA number” or
“getting on GSA list”
Over 80% of Schedule contract holders
are small business owners
8% are woman-owned businesses
5% are minority-owned businesses
Where Do I Find the
Appropriate Schedules Solicitation?
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Visit www.fedbizopps.gov
Register with the Electronic Acquisition
Notification service
For assistance in preparing your
Schedules offer, download the Multiple
Award Schedules Program Owner’s
Manual at www.fss.gsa.gov
FSS Acquisition Centers
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Office and Scientific Equipment Center
Information Technology Acquisition Center
Services Acquisition Center
The Hardware SuperStore
General Products Center
Management Services Center
National Furniture Center
Office Supplies and Administrative Services
Office of Vehicle Acquisition and Leasing
Services
Successful Schedules Offer
Checklist
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GSA Standard Form 1449 (cover sheet)
Administrative Proposal
Technical Proposal
Price Proposal
Open Ratings Past Performance evaluation
(formerly Dun and Bradstreet)
Commercial Sales Practice Format
Representations and certifications
Original and one copy of each proposal
Administrative Proposal
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GSA SF 1449 with designated blocks
completed
Submit an original and one copy of each
proposal
Electronic transmissions are accepted by
some Acquisition Centers
All “fill-in” information completed
Identify Special Item Numbers (SINS)
Two copies of your dated commercial
pricelist (printed, computer generated
and copies of internal pricelists)
Representations and certifications completed
Technical Proposal

Understanding of Requirements
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Professional Staff
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Description of the services offered per SIN
Resumes of professional staff to be assigned work
resulting from the contract.
Education credentials and demonstrated
successful experience required
Corporate Experience
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Descriptions of work performed within the past
two years
Customer agency or firm name, name of person
for whom work was performed, and telephone
number for verification, if necessary
Price Proposal
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Two copies of company’s commercial
pricelist/catalog indicating what
products/services are offered
Cost information should show how offeror
arrived at proposed prices
Include Industrial Funding Fee (IFF) of 1% in
price proposal (after Jan 1, 2004 IFF .75)
Prices submitted should be most favored
commercial customer prices
Government Price, Commercial Price,
Government Discount
Report of Sales
• Include IFF in price
proposal breakdown
• IFF payment must
include a completed
Form 72-A
• Submitted quarterly
Past Performance
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Complete the Open Ratings, Inc.
(formerly Dun & Bradstreet) past
performance evaluation forms
Offeror responsible for the $125.00 fee
Maximum of 20 work experiences
requested (minimum of 6)
Customers can include work performed
for various offices within the same
organization
Corporate Contracting
• Find just the right schedule fit for the
range of services and products you offer
• Save money and increase your visibility to
Federal buyers
• A single cost-effective gateway to the
Federal marketplace
• Eliminate redundancy and duplication
• Corporate Contract Schedule:
Solicitation No. FCO-00-CORP-0000C
Total Solutions Solicitations
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Schedules 056- Buildings and Building
Materials/Industrial Services and Supplies:
Solicitation 7FCI-F8-03-0056-B
Schedules 073- Food Service, Hospitality, Cleaning
Equipment and Supplies, Chemicals, and Services:
Solicitation 7FCM-C4-03-0073-B
Schedules 736- Temporary Administrative and
Professional Staffing Services (TAPS):
Solicitation 7FCM-N6-03-0736-B
Total Solutions Solicitations
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Schedule 078- Sports, Promotional, Outdoor,
Recreational, Trophies and Signs (SPORTS):
Solicitation 7FCM-M5-03-0078-B
Schedules 084- Total Solutions for Law
Enforcement, Security, Facility Management
Systems, Fire, Rescue, Special Purpose Clothing,
Marine Craft and Emergency/Disaster Response:
Solicitation 7FCI-L3-03-0084-B
GSA’s Homeland Security Schedules Team
Center
Contact Name
Phone
Services Acquisition Center
Jeff Manthos
703-305-6085
Office and Scientific Equipment Center
Donald Beaver
703-305-7408
Information Technology
David Orcutt
703-305-7898
General Products Center
Harry Henson
817-978-8684
Management Services Center
Dennis Blood
253-931-7514
Furniture Center
John Fichtel
202-494-7581
Office Supplies and Administrative
Services Acquisition Center
Alan Rosner
212-264-2390
Hardware SuperStore
Ellen Upchurch
816-926-7808
Publications Information
Patricia Pierson
Shannon Wheeler
703-305-7552
703-305-6643
Components of a
Complete Schedules Offer
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Prepare Admin., Technical, and Price Proposals (an
original and copy of each)
Commercial sales practice format
Open Ratings Past Performance completed
Additional data such as but not limited to:
- letter of supply from manufacturer
- any supporting documentation in pricing proposal
Representations and certifications completed
Send to Acquisition Center address in Block 9 of GSA
SF 1449
Your offer package is complete!!!
Contract Evaluation Process
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GSA Contracting Officer (CO) will be
assigned to review your offer
The CO will send a deficiency letter if
additional information is needed
Pricing negotiations in person or by
telephone
CO will ask for a written final proposal
revision to confirm the terms and
conditions agreed upon.
Upon award of contract, the CO will return
a copy of the contract to you along with
one copy of the catalog/pricelist.
CO will send vendor start-up kit for
GSA advantage!
GSA Advantage!
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On-line shopping network that allows
Federal agencies the ability to purchase
products/services from FSS Schedule
Contract Holders
Vendors can browse by entering a zip
code to view pricing of firms already on
Schedule
www.gsaadvantage.gov
STATS
7,233 FSS Schedule Industry Partner w/8,511 Contracts
3,144,205 Products
118 VA Schedule Industry Partner
95,575 VA Products
125,193 Registered Customers
45,000 Searches Every Work Day
5 “Searching” Users for Every Buyer
23 Billion in sales
E-Buy – Electronic Electronic requests for quotations
Communication between Industry Partner and buying
activity
Gives Industry Partner access to all potential orders
How Federal Agencies Order
from Schedules
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Under $2500 (micro-purchase threshold)
- Order from any schedule contractor
Over $2500
- prepare a statement of work
- Look at 3 price lists or “GSA advantage!™”
- Evaluate and make a “best value” selection
Orders over the maximum order threshold
- Review additional price lists
- Seek price reductions from contractors
Not Just the Lowest
Price:
 Delivery
 Warranty
 Training
 Past
performance
 Environmental
 Trade-in
Schedules Contracting
approximately 2 weeks
Regular Contracting minimum of 268 days
Blanket Purchase Agreements
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Permit schedule users and contractors
to set up “accounts” to fill reoccurring
requirements.
Accounts establish terms, period of
time, frequency of ordering, discounts,
delivery locations, etc.
Sample BPA format located at
fss.gsa.gov/bpa
Price Reductions
Contract provisions allow
schedule contractors to
reduce contract price
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Customers request price
reductions when a potential
for lower prices exist (e.g.,
large orders)
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Economic Price
Adjustments (EPA)
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Prices must be held for twelve months
from date of award
Thereafter, adjustable 3 times each 12
months per contract up to max of 10%
Prices can always be lowered
Marketing GSA’s Customer Agencies
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Obtain from GSA contracting officer or point of contact a listing of
current customer agencies or those who expressed an interest in
the Schedule
Monitor FedBizOpps
Obtain information/guidance from Small Business Offices in the
agencies you wish to market
Review Forecast of Contracting Opportunities at
http://w3.gsa.gov/wed/i/ion/con_opp.nss
Attend Procurement Networking Sessions, vendor outreach events,
small business conferences, workshops, seminars, etc.
Obtain information through the Freedom of Information Act
Obtain a standard or a special procurement report from the Federal
Procurement Data Center
Federal Information Resources
•
Small Business Administration (SBA) - (District,
Regional and Branch Offices, SCORE, SBDC,
Business Information Centers, Women’s
Business Centers) www.sba.gov
•
Minority Business Development Agency (MBDA)
•
Procurement Technical Assistance Centers
(PTAC) – www.sellingtothegovernment.net
Hints for Success (cont’d)

Advertise in the Federal Supply Service
magazine MarkeTips:
- Advertising space is Currently FREE
- Magazine distributed to all Schedules
customer agencies
- Published bi-monthly on the first day
of the month of Jan, March, May, July
September, and November
- Each Acquisition Center sets deadlines
for ad materials
Hints for Business Success in the 21st
Century
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Make sure your business has all applicable certifications and
multiple contracting vehicles in place:
 8(a) Certification
 Small Disadvantaged Business Certification
 Governmentwide Agency Contracts (GWAC)
 FAST Contractor
 HUBZone Certification
 Blanket Purchase Agreements
 Service Disabled Veteran
Business cards should indicate what your company does
Accept the Government Purchase Card
Attend GSA Small Business Outreach events
OSBU webpage: www.gsa.gov/smallbusiness.gov
Network, network, network
Federal Procurement Data System
Agency Breakout
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Small Business
Small Disadvantaged
Women-Owned
8(a)
Ranking
State Breakout
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Top 5 Counties
Top 5 Agencies
Top 5 Contracting Offices
Top Product/Service
Top Contractors
Awarding Agency
Award Date/Dollar Amount
Contractor Name, Address, Socioeconomic factors, etc.
Call or write:
Federal Procurement Data Center
7th & D Streets, SW
Washington, DC 20405 (202) 219-3416
http://fpdc.gov
Regional Office of Small Business Utilization
www.gsa.gov/smallbusiness.gov
[email protected]