Transcript Student Employee selection Training

STUDENT EMPLOYEE
SELECTION TRAINING
Presented by
Erik Padilla,
Financial Aid
Specialist
Extraordinaire
and
Amber Rost
WHAT IS A STUDENT EMPLOYEE?
 A student employee is a temporary part time employee
working for minimum wage without benefits a maximum of
20 hours per week while classes are in session and up to 39
hours during the interim.
How are Student employees paid?
 Student Hire
 100% from the hiring department’s budget
 Work Study –
 State Work Study 80% – Department budget 20%
 Federal Work Study 75% – Department budget 25%
WHAT DOES THAT MEAN
TO THE BOTTOM LINE?
 A Student Hire, working 20 hours a week at $7.50 an hour =
$150 a week from your budget.
 A Federal Work Study, working 20 hours a week at $1 .88 an
hour $37.60 a week from your budget.
 A State Work Study, working 20 hours a week at $1 .50 an
hour from your budget, $30 per week.
REQUISITION PROCEDURE & FORM
 Purpose: To provide Associates degree seeking, Ruidoso students with
resume building work experience and financial aid while attending
ENMU-Ruidoso.
 T ime Frame:
 March– Summer, Fall Semester or Fall/Spring semester
 September- Spring Semester
 Required Tools/Documents : Requisition for Student Employee Form
and completed FAFSA application and current job description.
 NOTE: To receive Federal aid (grants, loans and/or work study)
students must ANNUALLY complete the “Free Application for Federal
Student Aid” (FAFSA). It takes a minimum of 5 weeks before the
student receives notice of approval or decline of federal aid.
 Need to be admitted and registered
HOW DOES ONE HIRE A STUDENT
EMPLOYEE?
Steps of Hiring a Student for Employment:
1 . Requestor – completes Section I of the Requisition for Student
Employee and submits it with a current job description to the Business
Of fice for funding approval.
2. If approved, the Business Of fice will for ward the approved Requisition
with Section II completed (total funds available for Work Studies or
Student Hire) and aler t the Requestor that it has been for warded to the
Financial Aid Specialist (FAS). If the funds are not available, the
requisition will go back to the Requestor without approval.
3. With the Business Of fice’s Approval, the FAS will post the position via
website and flyers to begin receiving applications.
4. The FAS completes Section III of the Requisition for Student Employee
and prescreens applicants to confirm WS/SH eligibility and budget
approval before for warding applications via an USSV representative to the
Requestor.
STUDENT EMPLOYEE REQUISITION
PROCESS (CONT)
5. The Requestor will schedule an interview with the candidates.
Once the student is selected the Requestor will complete
Section IV of the Requisition for Student Employee located in
Student Services and it will be delivered to the FAS.
6. The FAS notifies Portales Financials Aid that a student has
been selected for the funds to be awarded via the work study
request form. (Note: this process can take up to two weeks).
7. When the funds are awarded, the FAS creates the Student
Personnel Action Notice (SPAN) in Banner, with submission a
copy of the SPAN is automatically delivered via email to ENMU
Human Resources Department (Portales), Financial Aid Of fice
(Portales), Requestor/Supervisor and Ruidoso HR. The FAS
completes Section V of the requisition form and forwards it to
HR.
STUDENT EMPLOYEE REQUISITION
PROCESS (CONT)
8. The Requestor will contact the selected and approved candidate
to let them know they have been hired and will forward an email
with all required paperwork for their new hire orientation.
9. HR processes the new hire paperwork to Portales for payroll
entry, reviews policies and procedures, conducts Fire and FERPA
training and provides a campus orientation. HR completes Section
VI of the Requisition for Student Employee and scans and delivers
a copy to the supervisor to indicate that the new employee is ready
to begin. In the event of a “transfer” the Orientate Date will be
marked NA but HR will still notify the supervisor that the process
is complete.
10. The Requestor will contact the student employee to determine
a start date, work schedule, calling in sick procedures and to
determine the timesheet submission process with the new student.
WHAT YOU CAN EXPECT OF YOUR
STUDENT EMPLOYEE
 Quality and Quantity of Work
 responsive to deadlines and notifies affected parties when meeting deadlines is not
possible.
 Plans and observes work time responsibly.
 Works effectively and efficiently with all co -workers.
 Accurate and thorough in all work assignments.
 Completes work following specific instructions, policies and procedures.
 Completes work with little or no supervision.
 Demonstrates high quality standards in all interactions and work assignments.
 Exercises good judgment and makes appropriate decisions in performance of duties.
 Work Characteristics and Attributes
 Presents and promotes a positive image of the institution through business -like
conduct, attitude, and appearance.
 Customer service-focused, exhibiting helpful, friendly, and courteous service.
 Demonstrates punctual, reliable and consistent attendance.
 Demonstrates the ability to appreciate and work with a diverse population.
 Proactively and willingly acquires new skills, tasks, procedures, and projects.
 Self-starter; takes action without being asked.
 Willing to accept suggestions and training; takes direction.
 Flexible.
 Asks questions when needed
JOB QUESTIONNAIRE AND ANNOUNCEMENT
 Portales examples….
 https://www.enmu.edu/services/counseling/student /
WHAT STUDENT EMPLOYEES
EXPECT OF YOU
 Supervisors First Day with the new student employee
 Explain the activities of the department within the college.
 Inform students of the "do's" and "don'ts" of the job - proper attire,
proper behavior best way to communicate with you.
 Post the payroll schedule and discuss the procedures that ensure the
Thursday, 12 noon deadline for timesheets is met.
 Review procedure for calling in sick or other reasons keep a student
away from daily work assignments and show how you track them.
 Review job description with employee and ensure his/her understanding.
 Ask your student employee what resume building skills or
accomplishments they want while working for you.
 Supervisors train, motivate, communicate, guide and evaluate
their student employees. You serve as models for the
development of good work habits such as punctuality,
dependability, cooperation, honesty, and efficiency.
EVALUATION
 Evaluation is an on-going process that occurs almost daily. After the
student is given initial training, make periodic checks to see that
performance is meeting the desired expectations.
 The long-range goal of student evaluation is not simply to provide a
system for grading work. It is designed as an instrument to assist the
student in her/his development and to enlarge the dimensions of the
work experience.