Transcript Mr Bloggs – Arts Convenor

Secretary Training
Picture?
Creating Agendas
Short and efficient
Circulate well in advance
Keep a record of any issues raised
Keeping Minutes
You will be responsible for keeping the minutes
at all committee meetings
Record those attending and apologies
Any decisions made must be clearly recorded, as
well as any actions that will need to be
completed.
A copy should be uploaded to your standards
page and sent to your convenor
Membership
Keep tabs on who is attending sessions
Work with treasurer to keep an eye on
membership numbers
All those attending your activities must
sign up officially – your responsibility to
keep track of this. This is to cover you on
our insurance & give income to your
society.
Affiliations
Make sure affiliations are included
in the budget
Provide the Student Activities
Office with any certificates
Accident Report Forms
If there are any injuries during a society activity, a
first aider must be contacted straight away
You must then record it on an Accident Report Form
(found on Society Help Pages)
Hand in to VP Student Activities (Luke) within 48
hours of injury
THESE ACTIONS ARE REQUIRED BY LAW
If this procedure isn’t followed, the Student’s Union
and the individual could face prosecution and the
Activities Team will impose disciplinary action
Booking a Table/Gazebo
Go to the SU Reception to
complete a booking form up to 2weeks in advance
A £20 deposit will be needed
All are first come first served
Website
• Essex.su/socs – short link to Societies Guild
webpage
• Help section has anything and everything you
need to know – if it’s not there tell us!!
• Facebook.com/SocietiesGuild
• Twitter - @SocGuild
Contacts
SAD Office – [email protected]
Luke – [email protected]
Rae – [email protected]
Jess – [email protected]