Transcript Event Management - Laughlin's World

Event Management
 Two of the greatest tournaments in the world
 FIFA World Cup
 NCAA “ March Madness”
Tournament Goals and Purpose
 #1 Organize Competition
 Good tournaments produce balanced competition. Climaxed by
the final victory of the best team
 #2 Organize Participation
 Emphasize participation rather then competition
 #3 Stimulate & Maintain Interest
 Interest should build from first round of play to the final contest.
 #4 Selection of the best team/player
 To derive a winner as quickly as possible.
How To make a Large Group Work
Effectively
 5 procedures that could make a group
work well as a team to get the job done:
 A) Select people that have a genuine interest in getting
the task done and reaching the goals.
 B) Give committee members a feeling of ownership –
they must feel that they have input in the outcome.
 C) Continuity – people need to stay involved and focus
on the task and if there is transition of people that it is
handled easily. ( “ The show still goes on.”)
How To Make a Large Group Work Effectively
Continued
 D) A large group must delegate responsibility to
smaller groups. ( sub committees must then take the
ownership)
 E) Someone to answer to – the bottom line
people/person
“ The buck and the bull _ _ _ _ stop here.”
Selection Criteria
 Several Forms of tournaments exist. How does one
select the appropriate tournament for a given
circumstance?
 Take the following criteria into thought when organizing
a tournament or an event:
 Allotted Time
 the amount of time available for the tournament can play a role
on the type of tournament you select.
 For example, a single elimination tournament vs. round robin
tournament
Type of activity

Golf, swimming, track & field, racquet sports, etc.
Number of teams/entries

If possible, try to have even numbers of teams or
multiples of 4 to make sure it runs smoothly.
Facilities

Availability

Meet standards/big enough

Enough room for spectators
Running a Tournament Smoothly
 These are some aspects you must figure out to make
sure your event runs as smoothly as possible
Schedule
 Different locations
 Round robin? Single elimination? Look at traveling
teams?
 Home crowds? Evenings?
Equipment
 Mesh? Backboards? Balls? Pucks? Sticks?
Officials
 Availability
 How many?
 Minimum qualifications?
 Being able to speak certain languages (bilingual)
Publicity
 Advertising ( businesses, radio, t.v., sponsorship)
Rules/Regulations
 prepared for incidents that could happen
 proper type of equipment under either national or provincial
standards
Basic Information
 Places to stay
 Maps
 Modifications to rules
 Places to eat
 Numbers (phone/fax)
 Coupons, souveniers
Results/Standings
 Big enough for more then 1 person to see
 will show game time and locations
 Placed in common area so it is easy for people to find
Supervision
 There should be at least one person in charge at the event at all
times.
Gate
 Different color tickets or stamps
 different prices (student, adult, senior, family)
Set up/ clean up
 Make sure to have set up and clean up staff for the event
Media
 Send scores to main paper on time to get into the paper/radio
 Have their own station – color commentary, post game interviews,
etc.
Conflict
 complaints on facilities
 Weather could be bad
 Scheduling
 teams playing the same teams from their area