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LEADING FOR SUCCESS ORGANIZATION EXECUTIVE DIRECTOR & CEO LIZ LUCAS July 16-17, 2012 Soroptimist International of the Americas Organization An organized leader is an effective leader Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Time Management Reduces wasted time Increases your level of effectiveness Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Know Your Work Habits What conditions do I need to work effectively? What time of day am I most productive? What prevents me from being more effective in managing my time? Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Social Media Interruptions The single largest time drain Limit number of times you check email voice mail log onto social media sites Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Tips for Improving Time Management Skills Schedule intensive thinking projects for the time of day when most alert Avoid long “To Do” lists, create a daily list Prioritize Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Tips for Improving Time Management Skills Take care of your mind, body, and spirit Cultivate a positive frame of mind Say ‘no’ to non-essential tasks, consider carefully before taking on additional work Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Tips for Improving Time Management Skills Focus on work that provides feelings of fulfillment and effectiveness Delegate with confidence Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Delegation An effective leader relishes the opportunity to delegate Allows for mentorship of emerging leaders Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Tips for Successful Delegation Choose the right person for the job Set up a face-to-face meeting Create detailed instructions in writing Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Tips for Successful Delegation Clearly describe the task, its purpose, and who else will be involved Provide on-going resources as needed Establish expected standards of performance and set clear deadlines Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Using Calendars Effectively A color-coded calendar works as a visual tool for managing responsibilities Microsoft Outlook meetings feature will automatically add meetings onto the calendar Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Using Email Effectively Set-up group email list of leadership team Remember to include Governor-elect Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Chairing Meetings Preparing a well-organized agenda in advance will lead to a well-organized and well-chaired meeting Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Tips for Chairing Meetings Plan agenda carefully – use action verbs Include meeting objectives and desired outcomes Distribute agenda at least five days prior Confirm who will be taking minutes Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Tips for Chairing Meetings Begin promptly and stay focused on agenda Actively invite participation Manage new ideas not on agenda Be versed in Robert’s Rules of Order Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Tips for Chairing Meetings Utilize your Parliamentarian End with summary and actions required Announce details of next meeting Send out minutes within five days of meeting Highlight actions taken Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization The general goal of any meeting is that attendees leave feeling they were heard and that the meeting was productive and worth their time. Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization When chairing a meeting, remember: Be prepared Create a welcoming environment Have fun Say ‘thank you’ Celebrate accomplishments Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Spring Conference Submit completed Official Visitors form Review and follow proper protocol Submit a Governor’s Evaluation Form All three forms can be found on the Governor’s webpage: http://www.soroptimist.org/members/regiongovernor.html Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Spring Conference And remember, Your Official Visitor is to present the Women’s Opportunity Awards and the Violet Richardson Award Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Focus on Thinking Big! Stay focused on the global view while also addressing the unique issues and concerns of your local region Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Stay Organized! To be a successful and effective Governor: Stay organized Be prepared Delegate with confidence Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012 Organization Thank You! Soroptimist International of the Americas Governor’s Round Table July 16-17, 2012