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STAFF INDUCTION AT UKZN REFER TO GUIDELINES FOR COLLEGE OF HEALTH SCIENCES (CHS) Line Manager - Academic Leader (academic) Line Manager - Manager:School Operations (support) Induction Partner (Support) Mentor (Academic) Before new employee arrives First Day First Week First Month First 6 months Within first year BEFORE 1ST DAY - LINE MANAGER/INDUCTION PARTNER/MENTOR Telephonic contact for arrival details, parking working hours (LM) Advise current staff of new employee (LM) Nominate induction partner/mentor (LM) Prepare Induction File (LM) Arrange office, computer, furniture, phone connection, stationery (LM) Arrange welcome tea (LM/IP/M) FIRST DAY – LINE MANAGER/INDUCTION PARTNER/MENTOR E-mail to HR to confirm assumption of duty (LM) Welcome and schedule for the day (LM/IP) Explain employee’s role in general (LM) Job profile provided (LM) Introduction (LM/IP/M) Plan for the week (LM/IP/M) FIRST DAY – LINE MANAGER/INDUCTION PARTNER/MENTOR Tour (LM/IP/M) Work practices (lunchbreaks, if sick, if injured, leave application procedure) (LM) Staff card , parking disc & LAN login (LM) OH&S and Safety Rep (LM) FIRST DAY – NEW EMPLOYEE Return all outstanding docs to HR FIRST WEEK – LINE MANAGER/INDUCTION PARTNER/MENTOR Job profile signed and sent to HR, copies retained (LM) Performance management agreement (probation) (LM) Training/development needs – PDP (LM/IP/M) Short term goals (LM) Rules, regulations, procedures , ordering , maintenance, etc. (LM/IP/M) FIRST WEEK – LINE MANAGER/INDUCTION PARTNER/MENTOR Academics – Research Office (IRMA, research awards, research funding), Teaching & Learning Office, Library (LM/M) Seek feedback (LM/IP/M) Schedule follow-up meetings (LM/IP/M) Meeting of relevant School staff/HR (LM) Hold welcome tea (LM/IP/M) FIRST MONTH – LINE MANAGER/INDUCTION PARTNER/MENTOR Performance management (PM) discussion (LM) Finalise PM agreement and PDP (LM & Employee) Development opportunities (LM) Attendance of diversity training workshop (LM & Employee) Seek and provide feedback (LM) FIRST 6 MONTHS – LINE MANAGER Conduct first performance review (by end September for all) Provide feedback on performance Discuss professional development planning Seek feedback and address any issues Re-visit development and training needs FIRST YEAR – LINE MANAGER/EMPLOYEE Formal annual PM assessment (end Mar for all) Commence new PM agreement Academics – Teaching Portfolio and Professional Portfolio Seek feedback GENERAL Academic Promotions (no support staff equivalent) People Strategy priority Talent Management REACH (Respect; Excellence; Accountability; Care; Honesty) College re-configuration 1 COLLEGE HR STAFF - CONSULTANTS Mrs Nadia Lasich – HR Manager, College of Health Sciences (031 260 8201; [email protected]) Mr Aubrey S Mbona – Consultant (031 260 4450; [email protected]) Mr Stanley T Mpembe – Consultant (031 260 7886; [email protected]) Mrs Eunice S Khuzwayo – Consultant (031 260 4418; [email protected]) Mrs Sunitha Mani – HR Officer (031 260 7169; [email protected]) HR COLLEGE STAFF : BENEFITS Benefits Supervisor – Ms Angela Nyawu (031 260 2037; [email protected]) Benefits Officer – Mrs Geeta Jhagroo (031 260 2235; [email protected]) Benefits Administrator – Mrs Maggie Ramsamujh (031 260 7205; [email protected]) Rooms 321-322; 3rd Floor; Desmond Clarence Building, Howard College