Transcript Slide 1

STAAR Field Test
Administration
for the
4th Grade Writing
February 6, 2014
This training does not
replace your
responsibility to read
and follow all
manuals.
READ THE MANUALS
TESTING DATE
MONDAY, MARCH 3rd
NO MAKE-UPS
Campus Test Administrators need to be trained by
February 26 .
There are NO Modified
field tests available!
There are no
accommodations on the
field test!
Unique Testing Issues
• Students are assigned to the 4th grade
– The following schools are assigned all eligible students for the
English version:
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Cameron
Douglass
Gates
Hirsch
Huppertz
Sarah S King
Neal
Nelson
Mission Academy
• All 4th grade students assigned to take the 4th grade
writing Spanish Version will be tested
– It is the responsibility of the campus to confirm required test
version
Campus Coordinator Responsibilities
• Read the coordinator’s
manual, the
accommodations web,
and the test security
supplement
• Read the test specific
administrator manual
• Attend test coordinator
trainings
• Receive and manage
testing materials
• Be responsible for all secure
testing materials on your
campus
• Prepare answer documents
for testing
• Coordinate all campus
testing logistics
• Train all test administrators
• Establish and monitor
testing procedures to insure
test security
Campus Coordinator Responsibilities
• Responsible for test
security at all times
• Supervise and actively
monitor testing
• Verify appropriate score
code
• Prepare and return all
testing materials to the
district test coordinator
• Be the campus contact for
all questions about testing
• Report testing irregularities
and security violations
immediately to the district
test coordinator
• Submit an answer document
for all students that took the
test
TEST SECURITY, CONFIDENTIALITY
AND INTEGRITY
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TEST SECURITY, CONFIDENTIALITY
AND INTEGRITY
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Account for all
secure materials
before, during, and
after each test
administration
Protect the contents
of all tests booklets
and student answer
documents
Ensure that only
trained and oathed
individuals handle
testing materials
 No person may view, reveal,
or discuss the contents of a test
or answer document unless
specifically instructed to do so
by the procedures in the test
administrator manuals
 No person providing an oral
administration may write notes,
calculations, or any other marks
in a test booklet or in any other
location
 Test materials inventory
must be retained –for five years
Departures from Test Administration
Procedures
• Incidents resulting in a deviation from
documented testing procedures are defined as
testing irregularities
• Each person participating in the testing program
is responsible for reporting immediately to the
campus testing coordinator any violation or
suspected violation of test security or
confidentially, including all testing irregularities
Testing Irregularities
Procedural
• Less severe and more
common
• Examples:
– Eligibility Errors
– IEP Implementation Issues
– Improper Accounting for
Secure Materials
– Monitoring Errors
– Miscellaneous Other
Serious
• Potential referral to SBEC
• Examples:
– Assisting students with
responses to test questions
– Viewing secure test
content
– Duplicating, recording, or
capturing electronically
secure test content without
permission from TEA
Penalties for Prohibited Conduct
Any person who violates, assists in
the violation of, or solicits another
to violate or assist in the violation
of test security or confidentiality,
as well as any person who fails to
report such a violation is subject
to the following penalties:
 Placement of restrictions on the issuance, renewal, or holding of a Texas
educator certificate, either indefinitely or for a set term;
 Issuance of an inscribed or non-inscribed reprimand;
 Suspension of a Texas educator certificate for a set term; or
 Revocation or cancellation of a Texas educator certificate without
opportunity for reapplication for a set term or permanently.
 Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the
Texas Government Code, and Section 37.10 of the Texas Penal Code.
Before test administration
 Emphasize the importance of training and
reading manuals
Account for all test materials
Ensure proper storage of materials
Verify accuracy of student information
Verify testing requirements for students
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During test administration
 Ensure each student receives the correct
assessment and testing materials
Emphasize and verify active monitoring
Ensure all testing personnel understand that they
may NOT:
provide assistance
view the tests without authorization
discuss confidential student information
check for strategies
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After test administration
 No unauthorized viewing (TEA approval needed)
 No scoring of student responses
 No discussion of confidential student information
 No erasing stray marks or darkening response
ovals
 No copying of students answer documents
 YOU CANNOT COPY ESSAYS OR SHORT
ANSWERS
 Account for all test materials
 No opening answer documents to view answers
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Potential pitfalls to avoid:
 Assigning untrained staff to administer and/or
monitor tests (must be certified personnel)
 Failing to inventory test materials
 Having insufficient test booklets and/or test
administrator manuals
 Not accounting for all test booklets and answer
documents
 Test beyond the normal school day
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More pitfalls to avoid:
 Assigning a student the incorrect assessment
 Improper (or nonexistent) monitoring
 Failing to remind students to record their
responses and/or failing to verify that
students have bubbled their answers
 Leaving secure materials unattended
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Testing Irregularities
If something is going to go wrong, what’s it
likely to be?
Reporting Irregularities
Notify the DTC immediately if you
become aware of the following types
of irregularities:
 Eligibility, Monitoring or Procedural Errors
 Cheating
 Improper Accounting for Secure Materials
Note: Remember on all irregularities you will need to report the who, when,
where, what and why. Always keep a log book and document everything.
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Collecting Documentation
 All irregularities require the following
documentation to be submitted:
 Incident report (refer to local form)
 Signed statement(s) from individual(s)
involved (typed, printed and signed name and
dated)
The local disciplinary referral form will be used
to report disciplinary actions taken against
students for cheating, cell phone issues, and or
disruptions. A copy will be included in the
report.
GETTING STARTED
Getting Started
 Verify the number of students and the test they are
assigned to take (this is the key)
 How many rooms are needed based on the
number of students to TA (no more than 30 students
to one TA), isolate the rooms for testing from nontesting students
 How many special settings are needed?
 How many TAs and relief personnel are needed?
 How will late arrivals be handled?
 Who’s monitoring the hallways and restrooms?
PRECODES AND DATA
Any student with an error in name, PEIMS
number, date of birth – hand bubble a new
answer document and void the incorrect answer
document
– New students will have to be hand bubbled
Campus Test Administrator
Responsibilities
Test Administrator Responsibilities
• Read the Test Administrator
Manual.
• Attend training conducted by
your campus test coordinator.
• Receive secure testing materials
from your campus test
coordinator.
• Observe all rules regarding test
security and confidential
integrity of the state testing
system.
• Administer the tests in strict
compliance with the
directions in the Test
Administrator Manuals.
• Supervise and actively
monitor testing.
• Do not provide any
unauthorized assistance to
students during testing.
• Do not view the test,
discuss the test, or score a
student test either before,
during, or after testing.
Test Administrator Responsibilities
• Mark the appropriate score
code
• Return all testing materials
to the campus test
coordinator immediately
after students finish testing
• Report testing
irregularities and security
violations immediately to
the campus test
coordinator
• Prepare statements for
submission to DTC if
involved in a testing
irregularity or test security
violation
UNTIMED TESTS
• This test is not timed
• Seating chart does not have to have a start
and stop time
Campus Input to Training
• Remember to always cover the following items
– School specific plans
• Testing Rooms
• Cell phone – not used by students or staff
• Covering material on walls (includes all hallways, library,
cafeteria, etc…)
• Lunches (if needed, test should only take between 1.5 to 2
hours)
• Check in and out procedures
• What’s allowable after testing – students go back to class
• Who’s watching the hallway and restroom (remember that
there is no work/grading etc in hallways)
• Seating charts - name, ID, date, test, administrator’s name,
campus, district, and signature
DOCUMENTATION
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Documentation Retention
Documents required to maintain for a period of five
years following a test administration:
• signed security oaths for all testing personnel
• seating charts
• investigation and documentation of testing
irregularities
• material control logs
• material inventory from vendor (district will pull)
 Per the checklist - place all documents in order
SEATING CHART
 District seating chart form only
 Must contain the following information
 District and Campus, Room, Test Administration, Subject,
Grade Level, Date, Test Administrator(s) name printed and
signed, Student’s full name, and Student’s local ID
 Must be readable
 Booklet and form number
OTHER
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Returning Material
Completing Answer Documents
• Scored answer documents include:
S - Scored (student took the test)
O – Other (DTC approval required. Illness or
incident, if allowed)
• Voided answer document
– Any precoded answer document not used
Information must be
filled in. Leading
zero’s are required.
No more than 100 answer sheets
under a class ID sheet and no more
than 200 under a band.
Information must be
filled out and
bubbled in for each
subject test
On top of first band of answer
document per subject.
RETURN AND CHECK IN
• Nonscorables - in numerical order with the
lowest number on bottom of the box – largest
on the top. Booklets should be face up
• Answer documents - accounted for and in
alphabetical order by Class ID sheets
• “O” coded answer documents on top and
under one Class ID sheet
Preparing Materials for Return
• Verify that no answer documents have inadvertently been left
in test booklets
• Verify that all test booklets and answer documents are
accounted for. This includes blank answer documents
• All secure test booklets must be put in serial number order for
return to the district
• Make sure that any transcribing that is required for special
testing situations has been completed, documented and the
form completed
• Make sure the score code is marked on each answer
document
• Verify that student information on answer documents is
accurate
REFERENCES
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STAAR DCCM
STAAR ACCOMMODATIONS
SECURITY MANUAL
STAAR TEST ADMINISTRATORS INSTRUCTIONS