Transcript No Slide Title

City of Valentine
Rapid Assessment Process Project Strategic Plan
City of Valentine
Water & Wastewater Systems Improvements
Valentine, Texas
Presented to:
Project Sponsor and Agency
Stakeholders
July 29, 2003
City of Valentine
Rapid Assessment Process Project Strategic Plan
Agenda
 General Aspects
 Environmental and Human Health Indicators
 Environmental, Human Health and Sustainable
Development Indicators
 Technical Approach, Objectives and Funding Plan
 Public Participation
 Project Development Schedule
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Project Location
The City of Valentine:
 Located in west Texas, in Jeff Davis County;
 Approximately 36 miles west of Fort Davis;
 Approximately 30 miles northeast of the U.S. / Mexico Border.
Texas
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Project Sponsor Profile
 City of Valentine
 Population: 187 (Census 2000)
 Colonia Designation
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State of Texas Attorney General
Texas Water Development Board
Tejeda Center to assist Valentine in adopting Model
Subdivision Rules relative to colonias for BEIF eligibility.
 Median Household Income (Census Data):
Income survey recommended to make determination regarding income
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1999 - $34,375
1989 – $9,183
 Unemployment Rate: 21%
 Existing Facilities
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Water – 80 metered service connections
Wastewater – None
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Existing Water Treatment, Storage, & Distribution System
 Production
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Groundwater, of suitable quality is obtained from West Texas Bolsons Aquifer;
Two Production Wells
Owner
City of Valentine
Valentine Independent
School District (VISD)
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Pump
Depth
65 – 70 gpm
15 hp
870 ft
Supplies City
20 gpm
5 hp
400 ft
Supplies school
buildings
Storage
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Capacity
Water Standpipe 47,000 gal built in 1976.
Distribution
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System constructed in 1976;
80 service connections with meter.
.
Comments
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Existing Water Treatment, Storage, & Distribution System
Existing Well Site
Existing Well
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Existing Water Treatment, Storage, & Distribution System
Existing Chlorine Injection
Existing Standpipe
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Water Facilities Deficiencies
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Production
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Storage
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Standpipe inadequate to satisfy pressure requirements.
Distribution
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Existing well requires new pump and wiring;
City relies on the VISD well during emergency provisions;
VISD well production insufficient for City over a prolonged length of time.
Preliminary review indicates inadequate looping of the system;
Provisions for fire do not exist;
Accuracy of meters installed in 1976 should be verified.
General
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City of Valentine does not employ a system operator but contracts for this
service;
High incidence of unaccounted for water at 19%.
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Proposed Water Systems Improvements
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Production
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Storage
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Replace existing well pump, control wire, miscellaneous piping and electrical
controls and well site security fencing;
Construct new production well for simultaneous operation with existing well.
New well would provide additional production and an alternate source during
emergencies;
Install 2,000 lf of 4-inch well line;
Construct new chlorination building for both existing and new well;
Determine source for high incidence of unaccounted for water.
Construction of new storage facility adjacent to the existing standpipe to
increase system pressure. A $263,000 grant has been approved by ORCA for
construction of the new storage facility.
Distribution
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Perform water model analysis as required;
Complete looping of existing system;
Evaluate fire provisions requirement.
Total Estimated Cost - $604,000 (excludes ORCA grant)
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Existing Wastewater Collection and Treatment System
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Collection
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Valentine does not have any centralized collection system;
All residents use on-site sewage cesspools for disposal.
Treatment
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The City of Valentine does not have any treatment facilities.
Wastewater System Deficiencies
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Collection
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Valentine does not have any centralized collection system;
All residents use on-site sewage cesspools for disposal;
Due to small residential lots many of the existing cesspools do not
comply with current state regulations;
Design and/or construction of the existing cesspools and septic tanks is
inadequate. Many cesspools suspected to be unlined;
Additional investigation required to determine the possibility of
groundwater contamination from these on-site systems.
Treatment
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Valentine does not have any centralized treatment system.
City of Valentine
Rapid Assessment Process Project Strategic Plan
General Aspects
Proposed Wastewater System Improvements
Improvements proposed by GSWW, Consultant Engineer for Valentine,
include (existing population plus 20 year growth):
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Collection
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Gravity collection system consisting of 19,000 lf of sewer mains ranging in
size from 6-10 inches with 38 manholes;
200 lf of 16-inch steel casings at two locations;
One duplex lift station with 1,500 lf of 3-inch forcemain;
Treatment
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2 facultative lagoons;
2 stabilization ponds with clay liners;
Construction includes plant piping, effluent metering station and
recirculating pump, discharge line and site security fencing;
A preliminary 22-acre site has been identified southwest of the City limits;
Approximately 40 acres required for irrigation.
Total Estimated Cost - $1,441,320
City of Valentine
Rapid Assessment Process Project Strategic Plan
Environmental and Human Health Indicators
Compliance with Environmental Norms & Regulations
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Water System
TCEQ Comprehensive Compliance Investigation of Valentine’s water
system:
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Notice of Violation issued March 7, 2003;
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The City was cited for failure to design and maintain a minimum
pressure of 35 psi at flow rates of at least 1.5 gpm at each service
connection;
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TCEQ has indicated that a response to the Notice is required soon;
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Tejeda Center to assist Valentine with the response
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Wastewater System
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TCEQ indicated there have not been any complaints issued for the
various on-site wastewater facilities and therefore, inspections have not
been performed for these systems;
TCEQ will assist in performing a survey of existing on-site facilities.
City of Valentine
Rapid Assessment Process Project Strategic Plan
Environmental, Human Health and
Sustainable Development Strategies
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Border Health Office - May be contacted to determine health statistics
Water System
Discuss the threatening impacts of inadequate system looping, lack of
an adequate alternative water source, and inadequate pressure;
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Document the enforceable regulatory standard(s) which require
minimum
system capacities for fire flow capacity;
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Research the capacity of the West Texas Bolsons Aquifer;
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Existing reports regarding the West Texas Bolsons Aquifer may be available
through the El Paso Water Utilities (EPWU.
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Wastewater System
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Research and document examples of existing on-site disposal utilizing
unlined cesspools and those constructed on lots smaller than minimum
requirements or instance of more than one cesspool per lot;
Describe the environmental and health risks associated with these outdated technologies;
Percolation of untreated wastewater into the groundwater supply may be
a concern. Additional geotechnical investigation should be conducted;
Groundwater data may be available in previous EPWU reports;
Prepare for environmentally sensitive issues such as historic
preservation, floodplain and farmland conversion.
City of Valentine
Rapid Assessment Process Project Strategic Plan
Sustainable Development Strategies
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Two stakeholder workshops to be conducted.
conditions report is complete.
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A back-up operator and additional training is recommended.
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An operation and maintenance program will be developed as
part of the project.
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Present worth analysis and comparison to community
affordability with examination of user fee will be performed.
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30% design review by system operator
The baseline
City of Valentine
Rapid Assessment Process Project Strategic Plan
Technical Approach,Objectives
and Funding Plan
Project Objectives
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Provide the City of Valentine’s residents with adequate, affordable
wastewater and water service in compliance with TCEQ requirements;
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Improvement to existing water distribution system in accordance with
regulatory requirements;
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Construction of a centralized wastewater collection system and treatment
facilities;
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Abandonment of existing on-site wastewater disposal facilities.
City of Valentine
Rapid Assessment Process Project Strategic Plan
Technical Approach,Objectives
and Funding Plan
Recommended Technical Approach
PDAP Eligible Tasks:
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Preliminary Engineering Report
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Environmental Report (EID)
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Financial Analysis
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Public Participation Program
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Final Engineering Designs
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Operation and Maintenance Plans
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Survey of Household Income
Non-PDAP Eligible Tasks:
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Rate study.
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Training and institutional strengthening.
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Contingency Plans
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Project Management
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Survey of Existing On-site Facilities
City of Valentine
Rapid Assessment Process Project Strategic Plan
Technical Approach, Objectives
and Funding Plan
Institutional Capacity
The Frank M. Tejeda Center prepared a Statement of Institutional
Capacity of the City of Valentine addressing the following :
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Regulatory Compliance Issues
On-going Projects and Planning
Existing Planning
Project Development and Funds Management
Outsourcing
Operational Capacity
Management Capabilities
Governance
City of Valentine
Rapid Assessment Process Project Strategic Plan
Technical Approach, Objectives
and Funding Plan
Project Sponsor Financial Potential
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The City of Valentine generates revenue by imposing a sales tax.
The City of Valentine does not have a police department or fire department.
Fiscal year from January 1st to December 31st for each year;
December 31, 2002 first audited report completed for the City;
Water Fund
Operating Exp/Rev
Other
Expenses
Revenue
$(20,963.12)
$29,708.49
$8,745.37
$(1,875.00)
$1,330.90
$(544.10)
$(22,838.12)
$31,039.39
$8,201.27
Current Rate Structure
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$18.00 for first 2000 gallons;
$2.25 / 1,000 gallons for next 2,000 gallons;
$1,85 / 1,000 gallons for next 3,000 gallons;
$1.55 / 1,000 gallons for next 4,000 gallons.
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Net
Average Monthly Bill
Average Water$20.00
Garbage Collection
Total
$15.00
$35.00
City of Valentine
Rapid Assessment Process Project Strategic Plan
Technical Approach, Objectives
and Funding Plan
Identified Potential Funding Sources
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USDA-RUS
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Colonias Grant and Water and Waste Disposal Program.
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TWDB
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Dfund, CWSRF, DWSRF, RWAF, and EDAP and CWTAP – TWDB has indicated
no EDAP/CWTAP funds are available at this time.
ORCA
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FHA – In 1976, the City received a loan for construction of the water facilities. To date,
the City owes approximately $71,000 on this loan.
Pre-application has been submitted to RD.
Applied for and received a $263,000 water improvements grant in June 2003. The City has
two years to complete the proposed improvements
NADBank
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BEIF to support construction, service connections, project management and rate
transition. A rate study and additional capacity building tasks may be funded
through the IDP.
BECC
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The City is eligible through the Project Development Assistance Program (PDAP).
City of Valentine
Rapid Assessment Process Project Strategic Plan
Public Participation Strategy
Potential Obstacles
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Largest obstacle is cost associated with repaying loans and will be a concern of all
residents;
Concurrence form the community for mandatory sewer service connections and;
Land acquisition for the wastewater treatment facilities. Potentially from EPWU.
Local Politics
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A mayor and two City Council positions and one secretary. One City Council position
is currently vacant;
Elections take place every year, for a two-year term. Generally elections not required
as the current politicians run unopposed;
There are no term limits;
Local organizations: Valentine ISD, Jeff Davis County, Council of Governments,
Border Health Office.
Socio-Economic Indicators
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Approximately 21% of the population, over the age of 25, has completed a high
school education;
TX Workforce Commission, 2002 Labor Market Information denotes 21%
unemployment.
City of Valentine
Rapid Assessment Process Project Strategic Plan
Project Schedule