Transcript Introduction to Microsoft Access 2.0

Information System Services
ISS TRAINING UNIT
Upgrading to Office 2007
Roadshow
ISS Training Unit
Roadshow Objectives
• How the upgrade will happen
•
Automatic Upgrade versus SoftGrid Test Environment
• Introduce Office 2007
•
Overview of new features
• Explore the new environment
•
Demonstration using Word
• Support and Training Resources
•
Web Sites, ISS Helpdesk and ISS Courses
Installation Options
There are several ways of receiving the upgrade and the following slides will
explain them.
The majority of staff will have their current version of MS Office upgraded to
the 2007 version without the need for a technician to visit their PC
Option 1: Automatic (SMS)
• Office 2007 can be automatically delivered to your PC but not installed.
• You can install when you are ready, but afterwards Office 2003 will only
be available to you via the Citrix service.
• When you see the notification in your system tray:
• And wish to upgrade, click onto this message and select ‘Show new
Programs’
• Ensure that Office 2007 is highlighted and click ‘Run’
Option 1: Automatic (SMS)
A reboot is required – Outlook will not work without doing this!
Option 2: PC Re-Image
• Some departments have decided to install Office 2007 by re-imaging
the PC
• This involves wiping off the current operating system and software and
re-installing with Office 2007
• If this is happening in your department, remember to save anything
from your C:\ drive to a network location before the re-imaging begins or
you may lose data.
Option 3: Duel Install (SoftGrid)
• Alternatively for evaluation and testing purposes, Office 2007 can be
installed in a SoftGrid “bubble” environment by faculty IT staff.
• This would give you the opportunity to try out the new version of Office,
while still having Office 2003 natively installed.
• While having access to both versions of Office may seem ideal for
testing compatibility, you should take care to work on copies of your live
documents and/or save back to Office 2003 format to ensure the format
or data has not been modified unexpectedly.
After you have upgraded…
• The first time you run Outlook, you may receive a message to say that the
Windows Desktop Search has not been installed.
• This is not ‘essential’ and will not be installed – please ignore the message
and check the ‘do not show me this again’ box.
After you have upgraded…
• You may need to re-attach your auto-signature to new emails:
• Go to Tools, Options, Mail Format and select Signatures:
Specify the signature to
use for both New and
replied messages
After you have upgraded…
• You may need to reconfigure and reformat Out of Office Assistant:
• Go to Tools and select Out of Office Assistant:
You can now specify a
time period for the
response to be sent
You can have a separate
response for University
or External contacts
RMAS (Citrix)
• Initially no change – Office 2003 Available
• Office 2007 will become available soon
• Aspiration to have Office 2007 as main version for staff, student
clusters, RMAS and central teaching space from August 2009
The New Office 2007 Interface
The Ribbon
Menus and Toolbars have been replaced by the Ribbon.
Word 2007
Excel 2007
The Ribbon
Outlook 2007 Has retained the traditional menu bar and
toolbars.
The Ribbon has replaced menus and toolbars in Outlook
items such as messages, appointments and contacts etc.
Quick Access Toolbar
The Quick Access Toolbar is positioned above the Ribbon and
includes the Save, Undo and Redo commands by default.
The Quick Access Toolbar can also be moved to appear below
the Ribbon and can be customised to include popular commands
such as Open, Close, Print or any command from the Ribbon. To
add any command from the ribbon to the Quick Access Toolbar,
simply right click on the button, and select Add to Quick
Access Toolbar
Mini Toolbar
One of the new features of Office 2007 is the Mini Toolbar.
When information is selected, the
semitransparent mini toolbar
appears above the selection.
When the mouse pointer is
positioned on the mini toolbar, it
becomes opaque and can be used
to apply various formatting.
You can disable the mini toolbar by going to
the Options screen (from the Office Button)
and un-checking Show mini toolbar on
selection box
The Office Button
The Office Button provides access to popular commands and
settings
To keep a
document
permanently on
this list click on the
pin icon
Access Word,
Excel, Access and
PowerPoint
options click here.
Outlook options
are still found in
the tools menu
The Options screen
All programs (other than Outlook) have a new options screen
found by clicking the Office button
 The Save section is where you set the file format type (see next
slide for details)
Some other new features…
• Live Preview – as you hover over format changes on the ribbon (e.g.
font colour) the objects you are changing (e.g. text) dynamically change
as you move the mouse
• On Demand tabs – when you select a picture, table or click into the
header/footer, a context sensitive tab appears on the ribbon with
specific functions:
• On screen Zoom – on the bottom right
• On screen document info – on the bottom left:
• Minimise Ribbon – by double clicking the active tab
Compatibility Mode
File extensions in Office 2007 have changed
• When you save a file in Word, it uses the extension .docx, Excel is
.xlsx.
• These files cannot be opened using Office 2003 without the Office 2007
compatibility pack installed (this has been sent to all University PCs)
• It is possible to save a file as a 97-2003 file which retains the original
.doc, .xls extension, meaning that earlier versions of Office can be used
to view the file (however there may be a loss of 2007 features)
• You can modify settings in Office 2007 so that all files are saved in the
97-2003 compatible format.
• Further details of what happens to Office 2007 functionality when
viewed in earlier versions of MS Office can be found on the MS Office
website
http://iss.leeds.ac.uk/info/350/msoffice/628/
Where to get help?
• F1 and the Help facility are still available in Office 2007
• All existing Office shortcuts (Ctrl+C etc) still work (however, pressing
ALT will show you some new ones!!)
• Email your queries to the Training Unit [email protected]
• Visit the support website http://iss.leeds.ac.uk/office
• Visit the Microsoft website http://office.microsoft.com/enus/training/HA102295841033.aspx
• Use the interactive command reference guides (either on the ‘Get
Started’ tab on the ribbon or from
http://iss.leeds.ac.uk/info/194/software/372/ms_office_2007/2 )
• Look Terry Screeton’s informal database help page at
http://www.personal.leeds.ac.uk/~eclts/Access2007Notes/access2007.h
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