Transcript Latvia-Lithuania

Progress Report
Form
Gintas Janušonis
Joint Technical Secretariat
[email protected]
Lead Partner Seminar
13 October 2008, Riga
Progress Report Form
 Almost the same form is for Progress
Report and Final Report
 Difference – two extra Annexes (2 and
3) in case of Final Report
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Progress Report Form
General instructions:
 Don't remove the Excel protection!
 Please fill in the white fields only!
 In case you notice wrong inputs in yellow (and grey)
fields please inform the JTS!
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Progress Report Form
I. Contact information and Confirmation by the LP
II. Activity Report
III. Project Indicators
IV. Activity Report Work Package 1 - 5
V.0 Financial Report / Confirmation by an independent
controller
V.1 Financial Report by Partner
V.2-V.5. Specification of budget lines No 4, 6, 7, 8
V.6 Cost sharing
VI. List of Additional Materials
Annex 1. Changes in Project Partners’ contact details
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Progress Report Form, Part I
1.
2.
3.
4.
5.
6.
Lead Partner institution
Project Co-ordinator
Financial Project Manager
Bank information
Confirmation by the Lead Partner
Signature
2-3 Fill in requested information in the 1st Progress
Report!
2-3 For next Progress Reports information should
be updated if needed
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Progress Report Form, Part I
1. Lead Partner institution
Have contact details for the Lead Partner institution changed during the current reporting period?
Please provide details if there have been changes.
yes/no
Legal Status:
Legal address:
Town:
District/County:
Country:
Postal Code:
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Part II, Activity Report
1. Summary of the project activities so far.
2. Problems encountered and solutions found / proposed.
It is advised that this part is filled in after the rest of the
Progress Report has been completed.
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Part III, Project Indicators
1. Please provide quantitative indicators supported by
qualitative explanations for each of the listed categories.
2. Fill in the figures as precisely as possible and give a
realistic estimation.
Cross-border events
Workshops
Planned
Previously
reported
Current
report
Accumulated
Work Package(s)
units
participants
participating
women
Short description:
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Part IV, Activity Report WP1-WP5
1. Describe the major activities and main outputs which
have taken place
2. Outputs produced during the reporting period
3. Deviations and reasons/justifications
Title
Total eligible costs
Overall planned output
indicators
Planned output indicators
for period
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Part V, Financial Report
Total eligible expenditure by budget line
Specification
1
Personnel
2
Direct administration costs
3
Indirect administration costs
4
External services
5
Travel and accommodation
6
Equipment and infrastracture
7
In kind costs
Total
Budget
Previously
reported
Current
report
Accumulated
%
Remaining
budget
Subtotal
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Preparation cost (view only)
TOTAL:
Planned expenditure per reporting period / current report
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Part V, Financial Report
Work packages' expenditure by budget line
Work package 1
Specification
Total
Previously
Current
Budget
reported
report
Remaining
Accumulated
%
budget
1 Personnel
2 Direct administration costs
3 Indirect administration costs
4 External services
5 Travel and accommodation
6 Equipment and infrastracture
7 In kind costs
Subtotal
8 Preparation cost (view only)
TOTAL:
% of all five work packages:
Planned expenditure per reporting period / current report
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Part V, Financial Report
Expenditure related to implementation of activities taking place outside the EU territory and the
Programme area and in adjacent region
Expenditure related to implementation of activities taking place outside the EU territory and the Programme area:
Previously reported
Current report
Accumulated
Expenditure related to implementation of activities taking place in adjacent region:
Previously reported

Current report
Accumulated
Confirmation by an independent controller
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Part V, Financial Report
V.1 Financial Report by partner
All partners listed by expenditure.
Please fil in costs of each partner into the relevant white field(s) on the respective line.
Costs eligible for ERDF financing
Total
Previously
Current
Partner
budget
reported
report
1
200000,33
Accumulated
%
Remaining
Ineligible
budget
costs
22,4
2
3
4
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Part V, Financial Report
V.2 Specification of budget line No 4 ‘External services'
Please provide information on "External services" costs paid and certified.
Note that the information and expenditure must correspond to the description stated in the approved application.
Please provide also a description and a short evaluation of the reported items in the box under the table.
Amount (EUR)
Work package 1
Specification of costs per service item
Financing
partner
Subtotal Work package 1 (EUR)

V.3 Specification of budget line No 6 ‘Equipment
and infrastructure'

V.4 Specification of budget line No 7 ‘In Kind costs’
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Part V, Financial Report
V.5 Specification of budget line No 8 ‘Preparation costs’
Preparation costs have to be reported only in the first progress report!
Please provide information on "Preparation costs" paid and certified.
Note that the information and expenditure must correspond to the description stated in the approved application.
Please provide also a description and a short evaluation of the reported items in the box under the table.
Financing
partner
Amount (EUR)
Preparation costs
Specification of costs per service item
Preparation costs (EUR)
TOTAL:
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Part V, Financial Report
V.6 Cost sharing
Cost Item
Eligible net
amount
234333,45
Description
Coordinator's
salary
1
Work
package
4
Budget
line
3
Implementing
partner
1
Paying
partner(s)
2,3,4,5,6,7,8
2
3
4
5
Cost sharing sums per partner
Partner
Previously reported
Current reporting period
Cost shares, Euro
Cost shares, Euro
1
2
3
4
5
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Part VI, List of Additional Materials
VI. List of Additional Materials
Please list here the attachments, which you are sending together with the Progress Report (e.g. copies of
newspaper articles, leaflets, brochures, minutes of Steering Group meetings, pictures of important events and
constructed/renovated objects, etc.)
(maximum 110 characters per row)
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Annex 1
Annex 1
Changes in Project Partners’ contact details
Have contact details for the Project Partner institution changed during the current reporting period?
Please provide details if there have been changes.
Project Partner No
Title of the institution in original language:
Title of the institution in official English
translation:
Phone (office):
(mobile):
E-mail:
Contact
person:
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Annex 2 (only in Final Report)
1. Has your project met all your intended objectives?
If your project has not achieved or only partly achieved the
planned results, please provide some details and explain
the possible reasons
2. Has the evaluation of project results in any of the forms
been carried out or is planned to be carried out (e.g.
external evaluation, feedback from beneficiaries,
questionnaires). If yes, what are these?
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Annex 3 (only in Final Report)
Annex 3
Fulfilment of Programme indicators
Priority I Direction 1: Facilitating Business, Labour Market and R&T Development:
Created new working places
Yes
Short description:
Improved business infrastructure
Short description:
Yes
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Common Mistakes
1. Activity description copied from the Application Form.
2. Listed outputs do not exist (e.g. Websites).
3. Information in the Progress Report is not consistent with the
Application Form.
4. Outdated information (e.g. contact details).
5. Quantification of outputs is missing.
6. The same outputs are listed twice.
7. Signatures and stamps are missing.
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Recommendations
1. Don’t link our templates with your own tables!
2. Don’t change the formatting! (incl. page breaks, empty
pages etc.).
3. Work with paragraphs or manual numbering rather than
bullet points!
4. Make sure that paper and digital version match!
5. Don’t delete anything!
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