Transcript Slide 1
Grants Development and Research
Donald Long
Coordinator, Grants and Contracts
PAC 515
[email protected]
217-206-7409
University of Illinois at Springfield
Grant Search
– Resources
Central Illinois Nonprofit Resource Center (CINRC)
http://library.uis.edu/findinfo/grants/index.html
Pamela M. Salela, Associate Professor, CINRC Coordinator
([email protected]) (206-6783)
Affiliations
Foundation Center (http://foundationcenter.org)
Publications & Training
Reference Guide for Researchers
(http://foundationcenter.org/getstarted/guides/research.html)
Donors Forum of Chicago (http://donorsforum.org)
Publications
Workshops (Chicago)
Lumpkin Family Foundation
GoodWorksConnect.org
Resources
– CINRC Databases (campus only)
Foundation Director Online
http://fcomline.fdncenter.org/ipl.pl
Foundation Grants to Individuals Online
http://gtionline.fdncenter.org/ipl.php
Illinois Funding Source
http://ifs.donorsforum.org
– IRIS www.library.uiuc.edu/iris
Additional Resources
Association list serves
Grants.gov
– www.grants.gov
National Science Foundation
– www.nsf.gov
National Institute of Health
– http://nih.gov
Council for Undergraduate Research
– www.cur.org
Additional Resources
Kellogg Foundation Logic Model Development
Guide www.wkkf.org
Grant Experts Nonprofit Website
– www.grantexperts.info
US Dept. of Health & Human Services
– http://grants.nih.gov/grants/grant_tips.htm
NSF Publications
– http://www.nsf.gov/publications/
Thompson Publishing www.thompson.com
– Winning Strategies for Developing Proposals
and Managing Grants, 3rd Edition
Additional Resources
U.S. Department of Justice
– www.justice.gov
State and Government Websites
– www.ed.gov
Large Companies/Businesses, Banks, Trusts,
& Investment Companies
– Often have Foundations
Grants and Contracts Office Services
Identification of external funding sources
Interpretation of sponsor guidelines and
requirements
Assistance with all stages of proposal development
Official submission of proposals to outside
sponsors, including electronic submissions
through grants.gov, Fastlane, etc.
Assistance with protocols for research involving
human and/or animal subjects
Assistance with intellectual property issues
A webpage with links to relevant information, and
downloadable forms www.uis.edu/grants
TYPES OF FUNDING
Corporate Funding
Corporations provide around 5% of total
private giving
Various pockets
– In-kind, Sponsorship, Grants, Gifts
Most follow strict giving guidelines
Many link giving with talent acquisition
Senior management may influence
May allocate based upon market
Foundation Funding
Foundations provide around 14% of total
private giving
Fit their mission; Follow their guidelines
Engage in pre-proposal discussions
RFPs, Guidelines, Invitations
Letters of Interest/Intent
No assumptions
– Research each Foundation (4 general types)
– Be clear about your project
UIS Provost Funding
Summer Competitive Scholarly Research
Grant Program (SCSRG)
Strategic Academic Initiatives Grant (SAIG)
Program
Scholarly Presentation Support Program
Federal agency home pages (ed.gov)
State agency home pages
www.uis.edu/academicaffairs/faculty/index.ht
ml
THE GRANT PROCESS
Ethics and Training
Gain an understanding of
– Ethics policies and practices in your field of
study
– University requirements
– Sponsor requirements
Training will be required for
– Human subjects
– Animal
– Bio-safety and medical
Citi Training (Collaborative Institutional
Training Initiative)
https://www.citiprogram.org/Default.asp
Before You Begin
Develop a clear set of goals and an ideal
timetable for your project
Conduct a wide search for potential
funding sources
Find research similar to your project
– Look for best-practices
– Speak with other professionals in your field
– Contact organizations who have already funded
your work
Know your subject matter
Keep Going
Keep the end in mind
– What do you wish to accomplish
– Define your research question(s)
What steps do you need to take to accomplish
your objective
What data will you need to collect
– Develop a data collection plan
How will you gather data
Who needs to approve (internal/external
How long will it take to collect
Budget
Suggestions for Success
Establish a track record with peer reviewed
publications
Do your research. Know current “best
practice” related to your grant topic
Show institutional support
– List all available resources even if you haven’t
tapped into them yet
Find collaborators
– Colleagues down the hall, at another campus
– Attend professional conferences
Source Reviews
Read mission statements of potential funders
Identify the funders priorities and what they
will and won’t support
Identify eligibility requirements
Look at titles & abstracts of previously funded
projects
Look for application deadlines and cycles
Contact the potential funding source via email
and/or phone to discuss potential submission
WRITING TIPS
FOR THE ENTIRE PROCESS
Writing Tips
Follow directions
Use simple and direct language
Repeat the funder’s language back to them
Include tables, flowcharts, and diagrams
Use trend data to support your position
Ask for reviewer comments
Volunteer to serve as a proposal reviewer
Writing Tips Cont.
Collect & read successful proposals
Do not deviate from the guidelines
– Format is as important as content
Communicate the intellectual significance
and broader impact of your project
– Sustainability is important
Write a concise abstract
– Include required components
Writing Tips Cont.
Use a logic model (W.K.Kellogg Foundation
Logic Model Foundation Guide)
http://www.wisconsin.edu/edi/grants/Kellog
g_Logic_Model.pdf
Your Planned Work
Trip Planning
Resources/
Inputs
Activities
• Holiday
flight
schedules
• Family
schedules
• Frequent
flyer
holiday
options
• Holiday
weather
• Create
family
schedule
• Get
holiday
flight info
• Get
tickets
• Arrange
ground
transport
Your Intended Results
Trip Results
Outputs
• Tickets
for all
family
members
• Frequent
flyer miles
used
Money
•
saved
Outcomes
Impact
• Family
members
enjoy
vacation
• Continued
good
family
relations
Writing Tips Cont.
Proofread
– First time through for flow of thought
– Second time through for continuity
– Third time through for errors
(Do a spell check, make sure acronyms are
supported, verify tense is used correctly)
Don’t assume that reviewers who read your proposal
are experts in your field
Have someone not familiar with your work
or writing read your proposal
DO NOT
Go over number of pages allotted
Forget about the formatting requirements
Pad your budget with items that cannot be
justified
Wait until the last minute to submit the
application
DO NOT Cont.
Send the same proposal to multiple funders
Assume that reviewers are experts in your
field
Get discouraged!!
DEVELOPING THE BUDGET
Budget Information
Budget
– Prepare a detailed and justifiable budget
– Prepare a budget narrative for each item
– Budget should reflect your program design,
management plan, and evaluation plan
– Check for match requirements and include
verification of ability to provide the match, if
required
If in doubt
– Talk to the staff at the funding agency
Planning Collection of Data
Ask this question: “Who will collect what,
when, and from where?
Understand required tasks
Identify staff assignments
Clearly understand time needed to complete
tasks
Organize resources to boost efficiency
Minimize errors and delays
When Should You Develop Your Data
Collection Plan
Data collection plan, evaluation plan, and
budget go hand-in-hand.
Develop the “first-draft” of your data
collection plan while developing your
project proposal.
Make revisions of your data collection plan
as needed during the project proposal
stage.
You’d rather make changes prior to funding
as opposed to after a contract has been
signed.
Include in the Budget
Personnel
– Faculty and staff normally as a % of time
– GAs at monthly rate
– Students and hourly workers
Fringe Benefits
– Faculty and staff (54.13% of salary)
– Students and hourly workers (0.17% to 7.82%)
Travel
– State travel rates and regulations apply
Equipment
– Threshold varies depending on sponsor
Include in the Budget Cont.
Supplies
– Must be specific for the project
– At times can include computers & software
Printing/Mailing/Duplicating
Contractual
– Outside entities contributing to the project
Indirect
– State and non-profits grants - 10%
– Federal grants - 44.1%
University Rates
Grants Website
– www.uis.edu/grants/proposals/rates.html
– www.uis.edu/grants/proposals/policies.ht
ml#budget
OBFS Website
– http://www.obfs.uillinois.edu/cms/One.as
px?portalId=909965&pageId=913330
General Principles to Follow
Inflate costs in multi-year budgets
Be realistic, but estimate a bit high
Indirect costs are real costs to the
University and are not normally waived
GETTING FUNDED
To Get Funded
Reviewers need convincing
– Reviewers may not be experts
– Show benefits beyond the classroom
– A new way of solving a problem- Innovation
– Data supports your idea
– ‘Intend’ vs. ‘will’
Rejection is okay?
– The national success rate is…
– Reviewer notes are your map to success
Grant Awards
Official notice is always in writing from the
funding agency
– Will include:
Award number
Amount of Award
Date of the Award
Critical information about the award
– Additional attachments
Compliance regulations
Reporting requirements
Conditions of acceptance
Changes necessary in the budget, evaluation plan,
personnel, etc. that must be completed and evidence
of compliance submitted before the grant can begin
Grant Awards
Award notifications
– Are legally binding contracts
– Include funder’s expectations and assurances
Look for at least 3 key tools
1. Official Notification
2. The conditions or laws governing the acceptance
of the award
3. The program guidelines
Funded Grants at UIS
Contact Grants and Contracts Office
– Routing and approval procedures
– Chart of accounts
– Audit requirements
– Point of contact/budget manager
Make note of the funding year
– Expenditures cannot begin before the first day of
authorized funding and cannot go beyond the
last day (some exceptions)
Review the award notice with the
application, plan for implementation,
personnel needs, and budget against
changes presented with award notification
UIS Requirements for Proposals &
Awards
All proposals submitted to external
sponsors by UIS faculty, staff and students
require internal approval using the UIS
Internal Clearance Form.
All awards must be officially accepted by
the campus, and must be signed by the
proper authority.
MANAGING YOUR GRANT
Management Components
Who
– Is involved with the project
– Oversee daily operations
– Ensure compliance with rules and regulations
– Fiscal oversight
Develop a management plan
– Include:
Data collection plan
Reporting requirements/timelines (internal and
external)
• Program, monthly, quarterly, mid-year, evaluation, subcontract, final)
Formative and summative evaluation plan
Roles and responsibility of personnel
Research requirements (human subjects, animal, bio-
safety, progress reports, drafts, approvals,
supervisors/sponsors, etc.)
Management Components
Budget
– Amendment regulations/requirements
Internal and sponsor
Allowable expenses
Verification of audit record requirements
Budget Closeout
Termination of Project
– Storage of documentation
Security, where, for how long
• Budget, IRB, Animal, Bio-safety
Who is responsible
Disposition of equipment
– Publication requirements
THANK YOU!
Contact Information
Donald Long
Coordinator, Grants and Contracts
PAC 515
[email protected]
217-206-7409
Website: www.uis.edu/grants