Transcript Document
Creating Accessible Electronic Documents and Presentations Chad Gobert October 15th, 2012
www.serviceandinclusion.org
Toll-free hotline: 888-491-0326 (voice/TTY)
National Partnerships
What is Accessibility?
• Accessibility gives an opportunity to provide meaningful, equivalent access to all services, programs, and activities.
• It may not always be possible to achieve complete accessibility, yet a truly inclusive environment strives to increase it’s level of access for all.
(http://www.serviceandinclusion.org/handbook/index.php?page=sectionv)
Universal Design
is the design of products and environments to be usable by all people, to the greatest extent possible, without the need for adaptation or specialized design. - Center for Universal Design at NC State
Principles of Universal Design • Equitable Use • Flexibility in Use • Simple and Intuitive Use • Perceptible Information • Tolerance for Error • Low Physical Effort • Size and Space for Approach and Use
Universal Design and Presentations • Think about space when you are setting up a meeting.
• Good lighting benefits everyone. • Use signs that have both text and symbols.
• Caption videos.
• Repeat questions from the audience so everyone can hear them clearly.
• Other suggestions?
The Structure and Design of Accessible Documents • • • Establish your Foundation Build your Structure Make your Environment Inviting
Establish Your Foundation Set up Office software before writing A. Text colors and background B. Font and size C. Styles of headings
A. Text Colors and Background This is text which is blue on a yellow background.
This is text which is blue on a yellow background.
This is text which is red on a green background.
This is text which is red on a green background.
This is text which is black on a white background.
This is text which is black on a white background.
B. Font and Size Serif fonts Times New Roman Book Antiqua Cursive fonts
Lucida Calligraphy
Freestyle Script Monotype Corsiva Sans-serif fonts Ariel Tahoma Verdana Monospace fonts Courier Courier New
B. Font and Size Verdana: The quick brown fox jumps over the lazy dog.
Arial: The quick brown fox jumps over the lazy dog.
http://www.ahead.ie/inclusiveeducation_supportsinthirdlevel_03_accessiblef ormat
C. Styles for Headings and Backgrounds
C. Styles for Headings and Backgrounds
C. Styles for Headings and Backgrounds
Let’s Lay that Foundation
Build your Structure Amount of content and visual layout Types of content A. Bulleted and numbered lists B. Hyperlinks C. Columns and text boxes D. Charts and tables
Amount of Content and Visual Layout 3. ` Substantially limits means significantly restricted in condition, manner or duration of performance in comparison to average person in general population b. factors determining substantial limitation: 1) nature and severity of impairment 2) duration or expected duration 3) impairments that substantially by limit major life activities are disabilities without regard to effect of mitigating measures such as medication or adaptive devices. 28 C.F. Part 36, App B
Bulleted and Numbered Lists Lists help distinguish content in a logical manner • Use bullets for unordered lists − Section 504 compliance − Rehabilitation Act of 1973 1. Use numbers/letters for ordered lists a. Have research methods approved by IRB b. Engage participants in qualitative research
Hyperlinks This table shows several examples of mislabeled hyperlinks. Each row represents an example, why it’s a problem, and how to correct it.
Original Example: Problem: Corrected Example:
EBSCO Host search engine, click engine, click here here .
.
Academic Info. Search http://www.shrm.org/Publicati ons/HRNews/Pages/NewADA AARules.aspx
Article 1 Article 2 The link titles are not unique.
Search engines to use: EBSCO Host Academic Info The hyperlink is too long and is not contextual.
Link titles are not descriptive of the underlying content.
Information on the ADA Amendments Act from Society for Human Resource Management.
Articles: Think College College Preparation
Columns and Text Boxes Reasonable Accommodation Examples: • • • No Tech: Flexible schedules Workspace map Daily ‘To-do’ lists • • • Low-Tech: Dragon speak Voice recorder Reachers and grabbers • • • High-Tech: Evacuation devices/chairs Automatic door opener Text to speech scanner
Charts and Tables The following table shows accommodation information for states beginning with “A”. The table is arranged with rows representing the states and columns representing numbers for accommodations.
State
Alabama Alaska Arizona Arkansas
Reasonable Accommodations Requested
25 15 10 17
Reasonable Accommodations Provided
25 17 11 17
Percentage Difference
100% 88.2% 90.9% 100%
Charts and Tables Arkansas Arizona Alaska Alabama 0 50 100 150 Percentage Difference RA Provided RA Requested
Let’s Build the House
Make Your Space Inviting A. Alternative text for images B. Saving documents in an accessible format
Alternative Text Photo of a purple sharpie permanent marker with four paper tags attached to it.
Including Images and Text • Does the visual (picture, screen capture, smart/clip art) add meaning to your text content?
• Does your Alt Text have enough content to properly explain the picture?
• Would a caption unite the photo and slide/document text?
Accessible Documents Save as type: • PC/Mac Office versions – 2003/2004 .doc, .xls, .ppt file types – 2007/2008 .docx, .xlsx, .pptx file types • PDF – Cross-platform compatible • HTML – Most accessible because it is all text
Let’s Furnish the House
Review Enjoying your new home Let’s review!
1. We established our foundation 2. We built our structure 3. We made our environment inviting But first let’s ensure we know how to access our new home.
Any Questions?
Contact Us!
You may find us at [email protected]
Works Cited • (2008), Adobe accessibility quick reference card. Adobe Systems Incorporated. San Jose, CA.
• Falkofske, James. Making word documents accessible. St. Cloud Technical College. St, Cloud, MN.
• http://www.serviceandinclusion.org/handbook/index.ph
p?page=sectionvi • http://www.ahead.ie/inclusiveeducation_supportsinthird level_03_accessibleformat