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Keeping It All Together: The Importance of Using Student Data Binders for Students with Disabilities Donna Reno |Chief of Innovation Charlene Comstock-Galagan | Inclusion Support Facilitator St. Helena School District Hosted by: Attendance • At this time, if you have not already done so, please use your chat pod and type the district/LEA you are representing • If you are viewing this webinar with others in the room, please indicate their name as well Considerations • This webinar is being recorded and will be available for viewing at www.laspdg.org under Inclusive Practices Webinars 2015-2016 • If you need to ask a question, please use the Chat Pod on your screen (NOTE: everyone can see your question) • You can download all of today’s materials in the FILES 2 Pod on your screen at any time during the presentation – Click on the selected file – Choose “SAVE TO MY COMPUTER” – Select the destination where you would like to save the file People First Language “People First Language puts the person before the disability and describes what a person has, not who a person is.” Kathie Snow. (n.d.) A few words about People First Language. Disability is Natural. Retrieved August 1, 2012 from http://www.disabilityisnatural.com/images/PDF/pfl-sh09.pdf By the end of this session participants will: know the importance of keeping data in an easily accessible and portable system; identify the essential student documents to collect and organize; be able to generate a student data binder to fit the needs of their local school community. Poll Question This question is to assess your knowledge of the topic BEFORE the webinar. At the end of the webinar, we will assess if your knowledge increased. I have knowledge of the essential documentation for student data binders to collect and organize for Students With Disabilities The importance of keeping data in an easily accessible and portable system Student Data are needed daily where teachers and students are working. Student Data is often stored in different locations and in different formats. Teacher evaluators and coordinators do not have a strong reference for what special educators are doing when providing service. Practicing Teachers said having a way to have data at their fingertips would make their jobs easier. How useful would it be to have information in one place, accessible & portable? Student Data Binders make it easy to have all this & more at teacher fingertips in real time. GETTING IT ALL TOGETHER: Essential Student Documents • Calendars • District & Parent Contact Info • Parent Conference Info • IEP Snapshots • BIPs • Lesson Plans • Co-Planning Documents • Behavior/Discipline Data Sheets • Benchmarking Data • Student Services Verification • Teacher Schedule • Student Roster • Testing accommodations • IEPs & Progress Reports • Health Plans Large Districts may need 2 binders per grade level Essential Documents Useful to have at hand because (when) Calendar IEPs and Evaluations Due Ongoing reminder of upcoming due dates. District & Parent Contact Info Parent Conference Info In case of student emergency or other need to contact parent-reference for content of last contact IEP Snapshots BIPs Testing accommodations Lesson Plans Co-Planning Documents Addressing current IEP goals in weekly planning; providing accommodations in daily classes; guidance for teaching and co-teaching weekly Behavior/Discipline/other Data Sheets Daily/weekly collection of student data and performance documentation Benchmarking Data Current information on student performance impacts planning Student Services Verification Daily Documentation of services provided in real time saves remembering Teacher Schedule Student Roster Teacher evaluators, support providers or substitutes can see where you are and with whom you work. IEPs, Progress Reports, Health Plans Review and revision annually or more frequently Getting It All Together Materials Needed: 3” Binders, one (or more) per grade level Sheet protectors, one per section, per binder Card stock for section dividers Index dividers for IEPs and other individual student documents Template from teachers Pay Teachers for cover, section dividers, etc. * Copy paper Original forms * https://www.teacherspayteachers.com/Product/EDITABLE-Teacher-Binder-for-Organization-Including-Substitute-Packet-428688 Forms Included in St. Helena Binders Calendars: Monthly Important Dates IEP & Evaluation Due Dates Contacts: Parents, District, Passwords Teacher Schedule & Student Roster Testing Accommodations Print from SER Planning Documents File as you go… Student Service Verification IEPs & IEP Snapshots Student Info & Parent Contact log Data Sheets (any kind) filed by student Student Binders are Monitored Monthly Teacher Support Binder Checklist Monitoring Teacher: Section & Color Date: Title Monitor: Should Include Section 1 Class Calendar Orange Salmon Dark Blue Beige Grey Section 2 Students Kelly Green Purple Yellow Pink Contacts Schedule Student Roster Testing Accommodations Lesson Plans Student Service Verification IEP Snapshots & IEPs Student info/Parent contacts Student Data Co-Planning Documents Monthly Calendar & IEP Calendar at a Glance Student Alert, District, Passwords Teacher Schedule List of Students-print from SER Printed from SER File as you go Weekly Sheet Copies Submitted to Chief of Innovation by 1st of month Snapshots, copies of IEPs, Health Care Plans & Student Info Sheet/Parent Contact By individual student Data Sheets of any kind: By individual student Original in Special Ed Policy & Programming Binder-File as you go + or - Think about creating a student data binder to fit the needs of your department or school… What information will you include to make teacher/related services staff’s jobs easier? What would it take to turn this into an electronic resource? Thank you for your time and attention! Best of luck with your binders! Building Capacity When you leave today, what will you do with this information? How will you share it with others in your district? When will you share it? (Timeline) Poll Question My knowledge of the essential documentation for student data binders to collect and organize for Students With Disabilities increased after this webinar St. Helena Parish School District Contact Information Chief of Innovation Donna Reno [email protected] 225-222-6228 [email protected] 225-222-4349 Inclusion Support Facilitator Charlene Comstock-Galagan The contents of this PowerPoint presentation were developed under a grant from the US Department of Education, #H323A110003. However those contents do not necessarily represent the policy of the US Department of Education, and you should not assume endorsement by the Federal Government. Webinar Wednesday Series February 4 - Data Based Decision Making | Triangulating of Data to Measure Implementation of SPDG Focus Areas; watch at http://www.laspdg.org/content.cfm?id=306 February 11 – Culturally Responsive Practices| Addressing Discipline Guidebook-Data, Policies, and Practices http://www.laspdg.org/content.cfm?id=314 March 4 – Family Engagement | Connecting the Dots: Linking Family Engagement to Student Learning