Transcript Feedback from Executive Management Retreat & from the

INSTITUTIONAL FORUM
CONSOLIDATED PRESENTATIONS FROM
I.F. WORSHOP COMMISSIONS
I.F. WORKSHOP, 17-19 JUNE 2009
CHINTSA, EAST LONDON
Ms Nosipho Dabata: IF Deputy Chairperson
Dr. Loyiso Mbabane: I.F. Chairperson
BACKGROUND
• This presentation builds on the work of
three Commissions from the workshop;
• It incorporates follow up discussions at
plenary and input from external experts;
• The slides are not necessarily arranged in
the exact order of the commission
sessions, although the format is similar;
• The idea is to summarize the key themes.
•
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GOVERNANCE
• “EFFECTIVE & EFFICIENT LEADERSHIP
PRACTICES” AT WSU IS THE MAIN CONCERN :
• “LEADERSHIP” IN THIS CASE REFERS TO:
– “The leadership of the entire university”.
• I.F. WILL SUPPORT NEW MEASURES FOR
PERFORMANCE AND EFFECTIVENESS, INCLUDING
THE SETTING OF KEY PERFORMANCE AREAS, ETC.
TO ENSURE THE ATTAINMENT OF ABOVE GOAL.
• TO USE THE TERMS OF REFERENCE OF THE I.F.
AND ITS PROGRAMME OF ACTION TO MONITOR
THE ATTAINMET OF THE OBJECTIVES.
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-Effective and efficient leadership• IF WILL DEVELOP CLOSE WORKING RELATIONS
WITH THE LEADERSHIP OF INTERNAL
STAKEHOLDERS TO ENSURE LEADERSHIP
EFFECTIVENESS.
• I.F. CONSTITUTION TO BE DRAFTED, WHICH WILL
ALSO GOVERN PARTICIPATION BY MEMBERS AND
TALK TO NON-ATTENDANCE.
• THE CONSTITUTION WILL STIPULATE THE NUMBER
OF MEETINGS THAT AN IF MEMBER CAN MISS AND
THE SANCTIONS AGAINST VIOLATORS.
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GOVERNANCE STRUCTURES
• I.F. TO LOOK INTO THE COMPOSITION AND
IMPACT OF W.S.U. STRUCTURES, E.G.:
– SRC; SENATE; COUNCIL; EM;
• I.F. WILL REVIEW GENDER AND STAKEHOLDER
REPRESENTATION IN ALL STRUCTURES TO
ENSURE ADEQUATE REPRESENTATION IN LINE
WITH LEGISLATION AND EMPOWERMENT
PRESCRIPTS.
• I.F. WILL ENCOURAGE MANAGEMENT TO
ENSURE THE PROPER FUNCTIONING OF ALL
INSTITUTIONAL COMMITTEES AND ALSO
ENCOURAGE PARTICIPATION BY ALL
STAKEHOLDERS.
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GOVERNANCE STRUCTURES –
Cont.
• I.F. TO ENGAGE MANAGEMENT TO ENSURE
THE PROPER SPACING OF MEETINGS; AS
WELL AS CO-ORDINATION OF ACTIVITIES.
• I.F. TO RECOMMEND CONTINUITY OF
LEADERSHIP IN STRUCTURES AND TO
DISCOURAGE OVER-COMMITMENT OF A FEW
INDIVIDUALS.
• THE ABOVE WILL ADDRESS THE CONCERN
THAT THERE ARE TOO MANY MEETINGS AND
THE RESULTANT POOR ATTENDANCE.
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GOVERNANCE ENVIRONMENT
• NEED STREAMLINING OF POLICIES (WSU HAS
PLETHORA OF POLICIES, LEADING TO APATHETIC
ATTITUDE TOWARDS THEM) (CAN INTEGRATE
AND/OR RE-GROUP SOME SIMILAR POLICIES).
• TO ALSO CALL FOR MEASURES THAT WILL
PROMPOTE THE UNDERSTANDING OF THE
RELEVANT REGULATORY FRAMEWORK BY
MANAGEMENT AND KEY STAKEHOLDERS.
• I.F. WILL SUPPORT AND ENCOURAGE PRACTICAL
IMPLEMENTATION OF ALL THE WSU POLICIES.
• TO SET UP AN I.F. WEBSITE THAT WILL ALSO
INCLUDE A BLOG ON MALPRACTICES AND POLICY
VIOLATIONS.
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EFFECTIVE ENGAGEMENT OF COUNCIL
• SUBMIT THE WORKSHOP OUTCOMES AND I.F.
PROGRAMME OF ACTION TO THE NEXT COUNCIL
MEETING AND SEEK NOTING BY COUNCIL.
• INFORM COUNCIL OF MATTERS THAT I.F. WILL BE
SEIZED WITH AND SEEK THEIR SUPPORT.
• SEEK COUNCIL RESOLUTION TO ENSURE THAT
ALL RELEVANT POLICIES GO THROUGH THE I.F.
AND TO RESTORE ITS STATUS AND PROFILE.
• PROPOSE THAT COUNCIL SHOULD USE I.F. AS THE
POLICY DRIVER FOR TRANSFORMATION AND
EMPOWERMENT, INCLUDING FOLLOWING UP ON
THE MINISTERIAL REPORTS AND IMPENDING
NATIONAL INDABA (MARCH 2010).
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I.F. Rules of Engagement
To form an IF Executive Committee
– Composition
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Chairperson
Deputy Chairperson
Six additional members, to be elected by the I.F.
At least 50% of above to be women.
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Terms of office
• Chair :one year recommended.
• Deputy chair : two years (for continuity)
(The issue of the re-election of above
portfolios will be outlined in the proposed
constitution and finalized after further
debate by the I.F.).
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Functions
The Executive Committee shall be responsible for:
• Day to day execution of the IF mandate.
• Inviting IF agenda items from all stakeholders.
• Circulation to members of IF of all correspondence,
including IF minutes (oversee) within the set time-frames
• Drafting all memoranda and reports to the relevant
parties as per the resolutions of the IF.
• Reporting back to the IF on all executive engagements.
• (Carrying out other functions as outlined in the
constitution: which is yet to be finalized).
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Rules of engagement for monitoring
Engaging Council
– Chairperson prepares a report on IF resolutions
and gets it ratified electronically by all members
of IF within a given timeframe (to be decided on).
Those who did not respond within the stipulated
time-frame will be regarded as in consensus
– Report is forwarded to the Secretary of Council
with request to be tabled as an agenda item at
the next Council meeting
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Engagement with the VC
• The Executive Committee constructively
engages with the office of the VC;
• Arrange scheduled meetings with the
office of VC as often as is necessary but
not less than four times a year
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Principles of IF
IF subscribes to the core values of WSU in
all its deliberations and commits itself to:
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Mutual respect;
Ubuntu;
Humility;
Good citizenship;
Student centeredness;
Endorses and upholds all the principles of Batho Pele.
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Principles of IF(Continued)
IF shall endeavour to resolve issues
through consensus and, as a last resort,
issues will be resolved through voting.
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Transformation at WSU
• I.F. to move for the re-evaluation of
transformation; empowerment and
“developmental university” meaning;
status and understanding at W.S.U.
• To campaign for the injection of a new
culture in all the main areas of WSU.
• New culture to include a review of our
approach to Learning and Teaching (to be
in line with transformation & development)
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-Transformation• I.F. to take an active role in ensuring the rooting
out of any unethical; immoral or illegal activities
at WSU on the part of staff; students; executive
leadership and any other stakeholder.
• I.F. to request the speedy development
and finalization of our Sexual Harassment
policy and to ensure stiff punitive
measures against all offenders.
• I.F. to be the “whistle-blower” on all
malpractices at WSU.
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-Transformation• I.F. to be the watchdog over the
implementation of all relevant policies;
• Transformation should not be about
quantity, it should be about producing
quality: conversion of quantity to quality
and vice versa.
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-Transformation• Transformation is about creating a
university of first choice: Need for
resources, good quality equipment,
attraction and retention of staff and
students.
• Transformation and development are also about
creating out of WSU: an employer of first choice;
a graduate of first choice and a “corporate
citizen” of first choice.
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-Developmental Transformation• Staff and student development should be
the priority so that the student that is
produced is the first choice graduate.
• IF will campaign for measures to ensure
that the working environment is conducive.
• IF to also push for practical measures to
root out moral degeneration, including any
sexual harassment and unethical conduct.
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A CAMPAIGNING I.F.:
• IF welcomes the offer from Prof. Crain Soudien (Cochair of IF at UCT and Chair of Ministerial Committee,
2008) of partnership with Nelson Mandela Museum
(Mthatha). For their commitment it was recommended
that of the two outstanding external members of IF, one
must come from N.M. Museum.
• IF must request Council to fast track the issue of the
establishment of a new Faculty of Agriculture.
• Encourage a culture of information sharing at WSU
particularly amongst statutory bodies.
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- A campaigning I.F.• IF must be inducted by EM (internal) so as
to familiarize it with the programmes of the
institution
• I.F. must drive the campaign of
transformation of our institution and start a
debate in preparation of the national indaba
on higher education transformation (March,
2010) amongst the members of the WSU
community.
- A campaigning I.F.The theme of this IF: A campaigning IF:
• It must be visible and take up issues at
various forums of the university
• The harmonization and implementation of
policies must be at the centre of
engendering a new culture:
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Salaries
Working Conditions
Charter for development and
transformation
• IF should offer its assistance to Council to help
Council to draft a Charter for Development and
Transformation;
• Council should be encouraged to use the IF as
the platform to respond to the Ministerial followup on the, “Report of the Ministerial Committee
on Transformation and Social Cohesion and the
Elimination of Discrimination in Public Higher
Education Institutions” (30 Nov. 2008).;
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-Charter for development & transformation• IF is happy to organize internal debates and
workshops in preparation for the Ministerial
national Indaba on transformation in
Higher Education (March, 2010).
• IF is looking at a one day workshop on the
14th of August (after the planned IF
meeting and policy workshop) to start the
transformation and development debate.
• Council participation will be solicited..
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THANK YOU; ENKOSI; REALEBOHA; DANKIE
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