Transcript Collaborate PASadena - City of Pasadena, California

Collaborate PASadena
Pasadena, Altadena and Sierra Madre
Working Together for Success in
School and Life
November 17, 2014
Collaborate PASadena…
Mission &
Vision
Operating
Principles
Focus on
results for
kids
Continuous
Improvement
• Is a framework to help organizations and individuals come
together to collaborate around the shared vision
• Develops new partnerships and strengthens existing ones
• Ensures communication around efforts to improve
results/outcomes
• Brainstorms new solutions and identifies roadblocks to
success
Collaborate PASadena…
• Is a voluntary alliance of organizations and
individuals from the PUSD area (Pasadena,
Altadena, Sierra Madre, Unincorporated LA
County)
• Involves a diverse and inclusive group of
stakeholders
• Represents the interest of all area kids and
families we seek to engage
What it is not…
• Collaborate Pasadena is not a formal
partnership between any specific entities
and participation does not require an
MOU. Partners will be responsible for
formalizing their own relationships and
acquiring funding if necessary. Each
partner will provide their own resource to
assist with this function.
Shared Vision
The children of Pasadena, Altadena, and
Sierra Madre all grow up in a safe, stable,
and supportive environment that
prepares them for success in school and
in life
Mission
The communities of Pasadena, Altadena,
and Sierra Madre collaborate to ensure
desired outcomes for all children and
families through the alignment of
resources, shared accountability for
results, and meaningful participation of
diverse stakeholders
Principles
1.
The effort is transformative for communities and demonstrates
positive results over time
2.
Our focus is on those in our community who most need support to
achieve success
3.
Collaborate PASadena values diversity, inclusion and mutual respect
4.
Collaborate PASadena values transparency for all who participate
5.
Collaborate PASadena reinforces the strategic plans and established
priorities of the Pasadena Unified School District and City of
Pasadena
6.
Participation in Collaborate PASadena builds capacity for a next
generation of leadership for the community
Process
Uses Results-Based Accountability
1) Selects specific outcomes/results on which to focus for
each of the result areas. Prioritize and decide which
results to focus on now and which in the future.
(Leadership Council)
2) Identifies the best indicator to measure the selected
population level outcomes/results. (Working Groups
with approval by Leadership Council)
3) Measures past performance with each indicator and
predicted future performance, if no actions are taken
(the baseline). (Support Staff and Working Groups)
4) Engages stakeholders around this data
 Brainstorms causes and factors that contribute to the current
performance
 Identifies current efforts to improve performance, along with
any issues that are preventing these efforts from being
successful
 Generates new ideas for actions that could improve
performance
 Creates new partnerships if needed to implement new ideas.
(Working Groups with communication to Leadership Council)
Leadership Council Functions
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•
•
Leadership
Council
•
•
Working
Group Chairs,
Facilitators &
Staff
Working
Groups
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•
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Sets population outcome (select, approve)
Communicates outcomes back to their
respective organizations and to the public
Members are accountable to each other
and to the shared vision
Hold their own respective organizations
accountable
Go back to respective organizations with
ideas/actions to be implemented
Approve key indicators for each outcome
Planning for stakeholder engagement to
ensure diversity
Budget approval for collaborative grants if
specifically applicable
Meets monthly
Leadership Council
Members
Leadership
Council
Working
Group Chairs,
Facilitators &
Staff
Working
Groups
Established selection process
Elected Bodies:
(2) District (1 Elected/1 High level Staff)
(2) City of Pasadena (1 Elected/1 High level Staff)
(1) Altadena
(1) Sierra Madre
Representation from Working Groups:
(2) Non-Profit/Community Organization Leaders
(1) Business Leader
(2) College Leaders, including PCC
(1) Faith-based Leader
(2) Students
(1) Parent
(15) TOTAL
Leadership Council Selection Process
For Elected Bodies:
1) Selection of Leadership Council representation to be first made by elected
body with established criteria:
– Knowledge and involvement in public education
– Executive level leadership
– Other criteria as determined by that elected body
2) If there is no volunteer or selection made, then appointment would be
requested from relevant governing agency for jurisdiction
For Business, Non-profit, Faith-based, Students and Parent:
1) Representation arises from Working Groups, which would define process,
identify and select leadership. Representative needs executive level
leadership experience or equivalent.
Working Group
Functions/Roles
Leadership
Council
Working Group
Chairs,
Facilitators &
Staff
•
•
•
•
•
•
Working
Groups
•
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Select Chair
Confirm pre-qualified Facilitator
Discuss particular area, identify problems, issues,
possible solutions and make recommendations to
leadership
Identify data gaps if needed for better indicators
Select indicators to be approved by Leadership
Council
Communicate between partners working in the
same area
Stakeholder engagement
Through member organizations, take ownership of
solutions/strategies and seek funding
Develop new partnerships
Identify impediments, such as policy conflicts, and
make recommendations to Leadership Council if
needed
Working Group Members
Leadership
Council
Working
Group Chairs,
Facilitators &
Staff
Working
Groups
• Anyone who wants to join can
participate
• District, City, and Nonprofit
staff with specific roles and
expertise to be recruited
Collaborate PASadena
An Illustrative Example
An Illustrative Example
If desired result is that
we want early
development needs to
be met for children 0
to 5…
• First, identify a population
outcome that needs to be
improved.
• For instance: children being
ready to enter school
• Next, look at any available
data. From what is available,
select an indicator to try to
improve.
Let’s say we use the number of children
entering kindergarten who do not exhibit
school readiness.
From this we would create our baseline
graph – showing numbers of children over
the last several years and our extrapolation
of what that number would continue to be
if no new actions are taken.
Next, analyze this issue. What are the
contributing factors and root causes?
Let’s say that after our analysis, we decide that a main reason for
children not being ready for kindergarten is that they could use
some sort of preschool experience.
Now this issue is analyzed:
• Why aren’t all children having a preschool experience?
• Is it an issue of access – cost too high, transportation not
available, not enough seats available?
• Is it an issue of knowledge – families aren’t informed of their
options? Or know why preschool might be important?
• Is it an issue of quality – families not satisfied with the options
available? Or preference – families do not enroll children in
preschool by choice?
• Other reasons?
At this point, preschool providers,
individually or in partnership with each
other, could decide to work on one of
these reasons that not enough students
are experiencing preschool – for instance,
a lack of open slots for preschool.
At this level, the goals are program
outcomes.
At least once a year, the population outcome
is revisited and plotted on the baseline
chart.
If the number is better than the baseline, we
have moved towards success. If it has not
moved, we have not made progress on our
outcome.
Graphic from
HealthyPasadena.org
Implementation Strategy Tracker
Timeline for Nov 2014 – Feb 2015
November
December
January
February
Ad Hoc
Report out to City
Council and PUSD
Board
Joint City/PUSD
Meeting
Staff Team
Finalize budget and
administration of
contracts, issue
request for bids for
facilitators
Develop
Stakeholder
engagement
plan
Leadership
Council
Start selection
process with
representative
bodies
Finalize initial members
Working
Groups
Redesign website
for participant
recruitment
Continue to
recruit
Ongoing
Activities
Data Collection, Research, Communication to Stakeholders, Leadership Council
and Working Groups
Host community
meeting
Facilitator
orientation
Finalize 2015-16 Plan
and Budget for
approval at joint
meeting
Report out for Joint
meeting
Convene first Leadership Council
meeting
Develop meeting
design and
materials
Convene first set of
Working Group
meetings and select
chairs
Timeline – next phase
Spring
• Meetings and reporting out from Working
Groups
• Second Leadership Council Meeting
Summer
• Annual Report Card development
2015-16
• Begin next phases as determined by
review of results
Budget: Jan – June 2015
• $50,000
o For Coordination (6 months)
o Facilitation and design for initial Leadership
Council and Working Group meetings
o Community Engagement
o Communication
o Data Collection and Presentation
• To be paid by City and PUSD, $25,000 each
Coordination/Backbone Structure
Leadership Council
PUSD
PEF
City
Coordinator
2 Facilitators
•
•
Blue signifies
contractual
relationship
Orange
signifies
voluntary role
Four
Result Work
Teams