Transcript Slide 1

Spring 2011
FCAT Writing
TRAINING MATERIALS
Training Materials Link
These training materials are available
online at:
www.pearsonaccess.com/fl
Support tab
2
Writing
Daily Test Administration Schedule
Day 1 – Tuesday, March 1
Grades 4, 8, 10
Writing Test
45 minutes
Day 2 – Wednesday, March 2
Grades 4, 8, 10
Writing Make-Up Test
45 minutes
Day 3 – Thursday, March 3
Grades 4, 8, 10
Writing Make-Up Test
45 minutes
Any deviation from this schedule requires written approval from the FDOE prior to
implementation.
What’s New for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• Students will participate in the following assessments:
 FCAT 2.0 Reading
 Grades 3 – 10 students
 FCAT 2.0 Mathematics
 Grades 3 – 8 students
 No comprehensive Mathematics assessment for Grade 9 students
 FCAT Mathematics Retake
 Grade 10 students
 FCAT Writing
 Grades 4, 8, 10 students
 FCAT Science
 Grades 5, 8, 11 students
 FCAT Reading Retake and/or Mathematics Retake
 Retained Grade 10 and Grades 11-AD students
• Short- and extended- response items have been removed from all
assessments.
4
What’s New for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• Student Grid Sheets and
PreID labels
 Ethnicity Category
 Indicates whether a student is
Hispanic or Latino
 Grid Y for Yes OR N for No
 Y or N is printed on student
labels next to Hisp/Latino
 Race Category
 Grid Y for Yes OR N for No
next to each category
 Y may be gridded for more
than one Race category
 Race code(s) are printed on
student labels next to Race
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What’s New for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• First school box in each school’s shipment is a white box
with a red stripe for easy identification.
• Schools will no longer be selected as Calibration
schools.
 No BLUE labels will be produced or distributed
 Peach, Red, and White labels will be used for all TO BE
SCORED materials, as applicable
• Schools can access the Administration Record/Security
Checklist with pre-populated security numbers of secure
documents in PearsonAccess.
• A bill of lading will be presented to the district
assessment coordinator by delivery drivers instead of
being provided in the district assessment coordinator kit.
6
What’s New for the 2011FCAT
Writing
• Writing prompt has been removed from the Writing
Folder
• NO barcode numbers on the Writing Folder or Prompt
Sheet
 Used prompt sheets are still considered secure materials and
must be collected after testing
 Maintain a record of required administration information
 New Administration Record/Security Checklist
 No field for security numbers
 Fields added for verifying that students have returned each type
of secure document (Writing folders, prompt sheets, and planning
sheets)
• Packages of Writing Prompt Sheets may be opened on
the day of testing or on the evening before testing, but
NO EARLIER
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What’s New for the 2011 FCAT
Writing
• Writing PreID labels and rosters will arrive in
districts two weeks prior to test administration and
will not be included in the test materials shipment.
• Large print Writing Folder is now 4 pages instead
of 8 pages.
• Test Group Code box has been added to the
inside front cover of the Writing Folder.
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Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• FDOE encourages schools and districts to consider
recycling manuals and other non-secure ancillary
materials after scores have been reported.
• Districts/schools are required to adhere to the daily testing
schedule, unless a request for a change was made by the
district and approved by the FDOE.
• Test administrators are required to use ALL of the allotted
time in each test session and should not end a session
early.
• A student with the accommodation of extra time must
complete one session before continuing to the next
session.
• If a student starts a test and leaves school without finishing
(for an appointment, illness, etc.), he/she will NOT be
allowed to complete the test.
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Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• Students may not have any electronic or recording devices at
their desks, in their pockets, or anywhere they can reach them
during testing, even if the devices are turned off or the students
do not use them.
 If a student is found to be in possession of ANY electronic
device(s) during testing, his or her test must be invalidated in
order to successfully enforce this policy.
• Inappropriate actions by school or district personnel before,
during, or after test administration may result in consequences
such as test invalidations and/or loss of teaching certification.
 Carefully read the Test Security Policies and Procedures to
ensure that you are following the correct procedures.
 District assessment coordinators must require that school
administrators, school assessment coordinators, test
administrators, and proctors sign an FCAT/FCAT 2.0
Administration and Security Agreement.
 Test administrators must NOT administer the FCAT/FCAT 2.0
to their family members.
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Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
Large Print, Braille, and One-Item-Per-Page (OIPP)
 Students using large print materials must record their responses in
the large print Writing folder or the appropriate large print test and
answer book.
 Test administrators should record verbal or signed responses in the
large print documents provided for that student.
 Students using braille materials must record their responses on
braille paper.
 Test administrators should record verbal or signed responses into the
regular print Writing folders, answer books, answer folders, or test and
answer books provided for that student.
 Students using one-item-per-page for RMS materials must record
their responses in the one-item-per-page test and answer book.
 Test administrator should record verbal or signed responses into the
regular print answer book, answer folder, or test and answer book
provided for that student.
 No one-item-per-page materials for Writing.
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Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• Forms and materials located at
www.PearsonAccess.com/fl under the Support tab
 Comment Forms
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Student (CBT only)
Test Administrator
School Coordinator
District Coordinator
Ensure that comment forms are reviewed before testing and complete
them after testing.
Training Materials
Administration Record/Security Checklist
Materials Return List
Special Documents Materials Return List
Missing Materials Form
Test Irregularities and Security Breaches Form
Braille Scripts
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Students to be Tested
• Home Education Program students
 MAY participate in the FCAT/FCAT 2.0 appropriate for their gradelevel
• McKay Scholarship Program students
 In PRIVATE schools MAY participate in the FCAT/FCAT 2.0
appropriate for their grade level
 In PUBLIC schools MUST participate in the FCAT/FCAT 2.0
• Florida Tax Credit (FTC) Scholarship Program students
 INDIVIDUAL students MAY participate in the FCAT/FCAT 2.0
appropriate for their grade-level
• District Virtual Instruction Program students
 MUST participate in the FCAT/FCAT 2.0
• K-8 Virtual School Program students
(formerly Connections Academy and Florida Virtual Academy)
 Grades 3–8 MUST participate in the FCAT/FCAT 2.0
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Students to be Tested
(continued)
• English Language Learners (ELLs)
 ALL ELLs are expected to participate in FCAT/FCAT 2.0 Reading and
Writing; however, if an ELL has been receiving services for one year or
less AND the ELL committee determines that it is appropriate, the
student may be exempt but must participate in an alternate
assessment.
 ALL ELLs are expected to participate in the FCAT/FCAT 2.0
Mathematics and Science tests no matter how long these students
have been receiving services.
• Students with Disabilities
 All students with disabilities participate in one of the following manners:
 FCAT/FCAT 2.0 without accommodations
 FCAT/FCAT 2.0 with accommodations
 Florida Alternate Assessment
• Students Confined to Custodial or Residential Institutions
 FCAT/FCAT 2.0 administrations at custodial/residential institutions will
be authorized at the discretion of the FDOE.
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Materials Allowed During Testing
Grade Level
Writing Planning Sheet
4
YES
8
YES
10
YES
* Grades 3 & 4 FCAT 2.0 Mathematics Session 4 ONLY
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Document Configuration
GRADE
DOCUMENT TITLE
4
Writing Folder
8
Writing Folder
10
Writing Folder
ITEM TYPE
Multiple Choice
Gridded Response
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Preidentified Student Labels
• Verify that the student is still enrolled and will be tested.
• Verify the information on the PreID Roster against the school’s student information
database.
• Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing,
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Student name
Student ID number
District number
School number
Grade level
• The PreID Roster includes the complete Social Security Number (SSN) or Florida Student
Number for each preidentified student.
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
Even though the same file was used to create both the PreID rosters and the student PreID labels,
only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are
printed on the labels.
You are NOT required to grid the missing numbers of a SSN.
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Incorrect or missing PreID
Information
• Incorrect elements on a student label that has been affixed to an
UNUSED answer document
 Student grid sheet of a non-preidentified document MUST be gridded
with the correct elements
 Document with incorrect label affixed should be returned with the NOT
TO BE SCORED materials
• Incorrect elements on a USED answer document
 Student must, under the supervision of the test administrator, transfer
his/her exact responses into a replacement answer document
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Sample Student Label
• Affix the label in the box in the lower left corner of the
student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
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Student Grid Sheet
Registration Mark
Student
Information
(must be completed
by the student)
Grade Level/
Content Assessed
Form Code
Security Number Area
Student
Demographic
Information
Student
Label Area
Timing Tracks
School Use Only
DNS and UNDO bubbles
Registration Mark
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Placement of Security Numbers
The Security Number will appear in these spaces.
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Security Numbers
• A security number consists of a nine-digit number followed by a
check digit.
• Written documentation of the number ranges must be maintained at
all times during distribution and return of materials.
 Pre-populated Administration Record/Security checklist is provided with a
list of security numbers for all secure documents assigned to each school
 A blank copy of the checklist is provided as a perforated page in
Appendix C of the manuals.
 As directed by school coordinator, test administrator may use the prepopulated administration record/security checklist, a blank copy of the
checklist, or may make his/her own comprehensive record of security
numbers.
 Security number(s) of the document(s) assigned to and returned by each
student should be recorded and verified at the completion of each day of
testing.
 Security numbers of secure materials not already listed MUST be added to the
record with the names of the students to whom the test materials are assigned.
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Administration Record/
Security Checklist
Pre-populated version of the form that can be downloaded from
PearsonAccess into Excel
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Administration Record/
Security Checklist (continued)
Blank version of the form (located in Appendix C of the manual)
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Test Invalidation
Policies and Procedures
• Purpose of test invalidation is to identify when the validity of test
results has been compromised.
• Test administrators should discuss situations involving possible
invalidation with the school assessment coordinator and the situation
should be investigated immediately.
• A test MUST be invalidated if any of the following circumstances
occur:
 A student has an electronic device during testing.
 A student is cheating during testing.
 A student is disruptive during testing.
Situations involving possession of electronic devices, possible cheating, or disruptive behavior
should be investigated and discussed with the school assessment coordinator and site
administrator before a final invalidation decision is made.
• Return ALL invalidated tests with the DNS bubble(s) gridded with all
other TO BE SCORED (red-labeled) materials.
 This will ensure that the student’s record is on the electronic file,
but the student will not receive a score.
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Test Invalidation
Policies and Procedures (continued)
A test MAY be invalidated if any of the following
circumstances occur:
1. A student becomes ill and is unable to finish, OR a student is
not allowed the correct amount of time.
2. A student was given an accommodation not allowed on the
FCAT/FCAT 2.0.
3. A student was given an accommodation not on the student’s
IEP, Section 504 plan, or ELL plan.
4. A student was not provided an allowable accommodation listed
on the student’s IEP, Section 504 plan, or ELL plan.
5. An error occurs in test administration or procedures that could
compromise the validity of the test results (e.g., students had
access to an unauthorized visual aid that gave an unfair advantage).
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Defective Materials
Test Books
• If a defective test book is identified before
testing, give the student a replacement book.
 Return defective books with the NOT TO BE
SCORED materials.
• If a student discovers he/she has a defective
test book during testing, give the student a
replacement test folder.
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Defective Materials (continued)
Answer Documents
• If a defective answer document (answer folder, answer book,
and test and answer book) is identified before testing, give the
student a replacement document.
 Return defective documents with the NOT TO BE SCORED
materials.
• DNS bubble MUST be gridded if any of the following
circumstances occur:
1. Document is defective and USED
2. Student Name, Student ID Number, District Number, School
Number, OR Grade Level (except for Retake) is INCORRECT on a
label affixed to a USED document
3. A student label has been placed over another student label on a
USED document
If any of the three circumstances occurs during testing, give the student
a replacement document. When the student completes the session,
he/she must, under the supervision of the test administrator, transfer
the exact responses from the defective document to the replacement.
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Defective Materials (continued)
Answer Documents
• Under the following circumstances, it is NOT necessary to grid the
DNS bubble if the document has been packaged properly for
return with all other NOT TO BE SCORED materials.
1. Preidentified document belongs to a student who has withdrawn
before testing begins.
2. Preidentified document belongs to a student who has been absent
during the entire testing window.
3. Document is defective and UNUSED.
4. Preidentified information is incorrect and the document is UNUSED.
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Sample DO NOT SCORE (DNS) &
UNDO Bubbles
Writing Sample
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Writing Test Materials
School Boxes
School Boxes:
•
•
•
•
•
•
•
•
School Cover Memo
Packing List
PreID Rosters
PreID Labels
School Assessment Coordinator Kit – clear plastic bag
 Document Count Forms
 Paper Bands
 Red Labels (TO BE SCORED Materials)
 Yellow Labels (NOT TO BE SCORED Materials)
 White Labels (Large Print and Braille), if applicable
Planning Sheets
Writing Prompt Sheets
Writing Folders
Special Documents Boxes:
•
Special Document Kits, if applicable
 Large Print and Braille Cover Memo
 Document Count Forms
 Special Document Return Envelope(s)
 Test Materials
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Security Log
• Schools are required to maintain an accurate Security
Log for each testing room.
• Anyone who enters a room for the purpose of monitoring
a test MUST sign the log for that testing room.
 Applies for a short break, regardless of how much time he/she
spends monitoring a testing room.
• A perforated Security Log can be found in Appendix C of
the manuals.
• Blank document can also be found at
www.PearsonAccess.com/fl under the Support tab.
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Security Log (continued)
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Testing Location Considerations
•
•
Use classrooms whenever possible.
Make sure that each room is free of distractions and has

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Comfortable seating
Good lighting
Sufficient workspace
Adequate ventilation
•
Avoid testing in a cafeteria, gymnasium, auditorium, or
library whenever possible.
•
Make sure that:
 students are not facing each other when seated at tables.
 students are not in seating (stadium or staggered) that allows
them to easily view other students’ answers.
 there is at least three feet between students.
•
Remove or cover all visual aids on student desks or
displayed in the room, such as posters showing
mathematical and scientific concepts.
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Supervise Test Administration
•
•
During testing, ensure that students:
 clear their desks of all materials except the appropriate test materials
 use only No. 2 pencils (mechanical pencils, ink pens, highlighters,
crayons, colored pencils, markers, correction fluid, etc., are NOT
permitted)
 do not have books, notes, scratch paper, or electronic devices of any
kind (except FCAT/FCAT 2.0 calculator) during testing, even if they do
not use them
 do not talk or make any disturbance
 work independently
 work in the correct session and record their answers in the appropriate
area
Test administrators MAY NOT:
 talk with students about test items
 help students with their answers
 check through books
 return books to students after they have been collected
 discuss test items or answers with students even after all test materials
have been returned and testing has been completed
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Test Administrator
Steps for Returning Test Materials to
School Assessment Coordinator
•
•
•
•
Verify that you have collected all required administration information.
Verify that your Security Log has been completed correctly.
Remove any stray Writing planning sheets, Writing prompt sheets and
return them to the school assessment coordinator.
Check student grid sheets to ensure the following:
 No stray marks are on the preidentified/security number area or the registration
marks.
 No stray marks or writing appear outside designated areas.
 Student has completed the required information (student name, school name,
and district name) in the upper LEFT corner.
 DNS and UNDO bubbles are accurate.
•
•
•
Group materials using the cover sheets in Appendix C of the manuals.
Return all materials to the school assessment coordinator.
Complete the online Test Administrator Comment Form at
www.PearsonAccess.com under the Support tab.
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School Assessment Coordinator
Prepare Test Materials for Return to
District Assessment Coordinator
•
•
•
Verify that all distributed secure materials have been returned.
Check for and remove all stray Writing planning sheets, Writing prompts
sheets. Sheets left in test documents interfere with the scanning process.
Make copies of and file the following:
 records of required administration information collected by test administrators
 all Security Logs
•
•
Verify DNS and UNDO bubbles.
Use cover sheets to separate test materials into stacks (by grade level and
document type) in the following order:
 Your School’s TO BE SCORED Documents
 Florida K-8 Virtual School Continuity Program TO BE SCORED Documents
•
•
Formerly Connections Academy—all grade levels tested
Formerly Florida Virtual Academy—all grade levels tested
 All NOT TO BE SCORED Materials
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Prepare Your School’s
TO BE SCORED Documents for Return
• Complete a separate Document Count Form for each grade level
and document type.
 Verify the accuracy of the NUMBER OF TO BE SCORED
DOCUMENTS (Box 5) on the count form. An inaccurate number on the
form will delay the scanning process.
 Verify that you have included all documents from make-up sessions
before you complete each form.
 Do not combine documents for more than one grade level and
document type under the same count form.
 Do not copy blank document count forms. If you need additional forms,
contact your district assessment coordinator.
• Place each completed Document Count Form on top of the first
stack of corresponding TO BE SCORED answer documents.
• Complete and secure Paper Bands.
 Do not use staples, paper clips, or tape to seal the bands.
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Document
Count Form
Make sure the count
you enter is
accurate; inaccurate
counts can delay the
scoring process.
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Paper Band
40
Prepare Virtual School TO BE
SCORED Documents for Return
• Florida Virtual School Continuity Program
(formerly Connections Academy and Florida Virtual Academy)
 Materials for these students should be packaged as in previous
years, depending on their school of enrollment.
 Place all TO BE SCORED answer documents for Connections
Academy in the envelope marked Florida Virtual School Continuity
Program (Formerly Connections Academy) and seal it.
 Place all TO BE SCORED answer documents for Florida Virtual
Academy in the envelope marked Florida Virtual School Continuity
Program (Formerly Florida Virtual Academy) and seal it.
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Special Programs Chart
Program
District Virtual Instruction
Program
Florida K-8 Virtual School
Continuity Program
(formerly Connection Academy)
District
Name
Your district
name
Your district
name
District
Number
School Name
School
Number
Your district
number
Your district
virtual instruction
program name
Your district virtual
instruction
program school
number
71
Formerly
Connection
Academy
7078
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Writing
Return Label Reference Chart
MATERIALS INCLUDED
TO BE SCORED Answer Documents
NOT TO BE SCORED Materials
Large Print and Braille Materials (TO BE SCORED
and NOT TO BE SCORED documents and braille
notes)
•
•
•
•
•
Non-secure Materials (manuals, unused paper
bands, unused Document Count Forms, unused
braille paper, etc.)
Prompt Sheets (used and unused)
Planning Sheets (used and unused)
Original Records of Required Administration
Information
Original Security Logs
LABEL
COLOR
MANUAL
REFERENCE
RED
Page 42
Steps 1-4
YELLOW
Page 44
Steps 1-4
WHITE
Page 64
Steps 12-15
No Return
Label – Mark
Boxes
District
Coordinator
ONLY
Page 44
Steps 1-4
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Writing
Packaging
Diagram
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Writing
Packaging
Diagram
Special
Documents
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Large Print (LP), Braille (BR) and
One-Item-Per-Page (OIPP)
Instructions for Completing Student Grid Sheets
IMPORTANT DISTINCTION:
• For LP users, the student grid sheet on the front cover of the large
print answer document must be completed.
• For BR and OIPP users, the student grid sheet of the regular print
answer book, answer folder, or test and answer book must be
completed and included in each student's return envelope.
Complete the student’s grid sheet in one of the following ways:
 Affix the student’s verified PreID label in the lower left corner of the grid
sheet in the box that reads Place STUDENT LABEL here.
 If the student does not have a label, grid the student information with a
No. 2 pencil.
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Prepare Students’ Special Documents
Special Documents
Location of Student Name and District
/School Number
Large Print Writing Folder
On the student grid sheet
Large Print Prompt Sheet
On the front of the prompt sheet
Large Print Planning Sheet
On the front of the planning sheet
Braille Writing Folder
On the front cover
Braille Final Writing Sheets/Braille Paper
In the upper right corner of each sheet
containing student responses
Braille Planning Sheets
In the upper right corner of each used
planning sheet
Regular Print Writing Folder (braille only)
On the student grid sheet
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LP and BR
Record Student Responses for Writing
• Students using large print materials will record their responses
directly in the large print Writing folders.
 If a student provides verbal or signed responses, the test administrator
MUST record the student’s responses directly in the large print Writing
folder.
 Do not use a regular print folder.
• Students who use braille materials will record their responses on
braille paper.
 Contractor will transcribe the student’s response from the braille paper
into the regular print Writing folder.
 If a student provides a verbal or signed response, the test administrator
MUST record the student’s response in the regular print Writing folder.
If a student is using multiple learning media (e.g., a student uses
braille materials and records his or her response in a large print
Writing folder), make sure that the student’s complete response is in
ONE answer document type.
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School Assessment Coordinator
Steps for Returning LP, BR, and OIPP to the
District Assessment Coordinator
• Verify that all distributed secure materials have been returned.
• Make copies of and file the following:
 Records of required administration information collected by test
administrators
 All Security Logs
• Open each Special Document Return Envelope and verify that each
envelope contains documents for one student only.
• Verify that each student grid sheet has been completed correctly or
has a PreID label affixed.
• Verify DNS and UNDO bubbles.
• Complete a Document Count Form for each student by grade level
and document type.
• Verify the completed information on the outside of each student
envelope and seal the envelope.
• Place all TO BE SCORED and NOT TO BE SCORED materials into
the boxes in which they arrived.
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QUESTIONS
• If you have questions, call or email:
Richard 335-1448
OR
Rita Effing 337-8627
OR
Acountability Dept. Staff 337-8647
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